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2021-03-31-accounts

You may choose to include
additional
information,
where
relevant,
about:		 The Parish Council adhere to the NALC
Financial
Regulations.		 model Standing
Orders and		 model Standing
Orders and		 model Standing
Orders and
~
policies and procedures
adopted for the induction
and
training
oftrustees;
~
the charity's
organisational
structure
and any wider		 The Orpen
Hall Management
Committee
oversee the day to day
management
ofthe Hall and have delegated
power to spend an agreed
annual
budget,
however
all payments
over f500 outside ofthe agreed
annual
budget
must be approved
by the Padsh Council at its Sole Trustee
meeting.
network
with which the charity
works;
~
relationship
with any related		 The Orpen
Memorial
Hall Trust have an
the Orpen
Hall Management
Committee,
Subcommittee
which reports to the Hall		 agreed Terms of Reference
with
as there is with the Village Fete
Management
Committee.
parties;
~
trustees'
consideration
of
major risks and the system
and procedures
to manage
them.		 The Council as Sole Trustee continued
to meet on a regular basis
throughout
the year as the Orpen
Hall Memorial
Trust via Zoom, due
the Covid-19 pandemic,
but were unable to hold an Annual
General
Meeting
in 2020-21 to make public the end ofyear accounts.		 to
The Council has a Risk Mana
ement Scheme
in
lace.
~ ~
Summary
ofthe objects ofthe
charity set out in its
governing
document		 Village
Hall for general use and benefit		 to the inhabitants
of		 the parish.
Summary
ofthe main
activities undertaken
for the		 Hire ofthe hall for regular users e.g. clubs, playgroup,
local
meetings etc.		 drama group,
public benefit
in relation to
these objects (include within Hire ofthe hall for casual users e.g. parties, events, wedding receptions
this section the statutory etc.
declaration
that trustees
have
had regard to the guidance Part ofthe hall is hired to West Bergholt Social Club during the
issued
by the Charity		 evenings/weekends
and available
to hire to the public during		 the day.
Commission
on public
benefit) The Trustee
is satisfied that this charity		 meets the guidance issued by the
Charity Commission
on public benefit.
Additional
details ofobjectives		 and activities (Optional
information)
You may choose to include
further statements,
where
relevant,
about:
~
policy on grantmaking;
~
policy programme
related
investment;
~
contribution
made by
volunteers.
~ I 4
~
~
Summary
ofthe main
achievements
ofthe charity		 The hire charges are sufficient to cover the running
costs ofthe hall.
during the year Use ofthe facilities continues
to expand.
~ - . . ~
The trustees declare that they have approved the trustees' report above.
Signed on behalf ofthe charity's trustees
Signature(s)
Full name(s) Laura Walkingshaw Brian Butcher
Position (eg Secretary,
Chair, etc)
'		 p
h Q
Parish Clerk		 Chair ofOrpen
Hall Management
Committee
&Vice Chair of Parish Council
Date 06/09/2021

2020-21 2019-20
Unrestricted Designated Restricted Endowment
Funds Funds Funds Funds Total
F 5 f f
Receipts
From Voluntary
Sources
Grants
~Fd ii
(Vulg		 FI) 0.00
0.00		 0.00
0.00		 0.00
0.00		 500.00
1421.06
Sub Total 0.00 0.00 0.00 0.00 1921.06
From Trading
Activities
Lettings
Main Hall		 8362.88 8362.88 19294.69
Lettings John Lampon Hall 7604.15 7604.15 14178.33
Social Club Licence Fee 1153.00 1153.00 4584.00
Social Club Meeting Room 0.00 0.00
Play Group Storage 455.80 455.80 532.46
Environment
Storage		 415.00 415.00 0.00
Maint. Contribution from PC 1500.00 1500.00 0.00
Miscellaneous 10000.00 10000.00 610.58
Sub Total 29490.83 0.00 29490.83 39200.06
From Assets
Investment
Income/		 Bank Interest 2.20 565.24 567.44 567.20
VAT Refund 1280.25 1280.25 3338.06
Total Receipts 30773.28 0.00 565.24 31338.52 45026.38
Payments
Charitable
Activities
Electricity 2117.08 2117.08 2846.37
Gas 3537.24 3537.24 3197.44
Rates 0.00 0.00 0.00
Water Rates 508.25 508.25 650.90
Insurance 1323.80 1323.80 1115.04
Cleaning
Materials		 164.87 164.87 498.5
Administrators
salary		 6638.48 6638.48 6501.99
Adminsitrators
expenses		 561.82 561.82 1425.24
Cleaning 3675.00 3675.00 11987.00
Waste 1351.83 1351.83 1915.64
Repairs and Repainting 1479.88 1479.88 1784.82
Replacement
and Additions		 190.00 515.38 705.38 1920.09
Fees and Licences 55.00 55.00 1420.72
Maintenance 2214.77 2214.77 1831.49
Public Works Loan 5368.26 5368.26 5368.26
29186.28 515.38 29701.66 42463.50
Other Expenditure
Covid-19 Costs		 606.35 606.35 0.00
Legal Fees
Fundraising
Costs (Village Fete)
VAT		 0.00
0.00
1891.14		 0.00 0.00
0.00
1891.14		 0.00
548.84
2299.05
On Assets and Equipment
Purchases
Building
improvements		 0.00 0.00 0.00
Total Payments 31683.77 0.00 515.38 32199.15 45311.39
Net Receipts for the year -910.49 0.00 0.00 49.86 -860.63 -285.01
Balances at start ofyear 16264.52 1139.63 0.00 3503.00 20957.15 21242.16
Balances at end ofyear 15354.03 1139.63 0.00 3552.86 20096.52 20957.15

2020-21 2019-20
Unrestricted Designated Restricted Endowment
Funds
6		 Funds
f		 Funds
6		 Funds Total
6
MONETARY ASSETS
Deposits and Bank Balances
Current Account 11735.11 11735.11 12647.8
High Interest Account 3668.92 1139.63 0.00 4808.55 4806.35
Orpen Bequest Account 3552.86 3552.86 2987.85
Mumford
Bequest Account		 0.00 0.00 515.15
15404.03 1139.63 0.00 3552.86 20096.52 20957.15
DEBTORS
Outstanding Hall hire fees 66.00
VAT reclaim 862.20
CREDITORS
Hall hire fees in advance 624.70

2020-21 2019-20
Unrestricted Designated Restricted Endowment
Funds Funds Funds Funds Total
F 5 f f
Receipts
From Voluntary
Sources
Grants
~Fd ii
(Vulg		 FI) 0.00
0.00		 0.00
0.00		 0.00
0.00		 500.00
1421.06
Sub Total 0.00 0.00 0.00 0.00 1921.06
From Trading
Activities
Lettings
Main Hall		 8362.88 8362.88 19294.69
Lettings John Lampon Hall 7604.15 7604.15 14178.33
Social Club Licence Fee 1153.00 1153.00 4584.00
Social Club Meeting Room 0.00 0.00
Play Group Storage 455.80 455.80 532.46
Environment
Storage		 415.00 415.00 0.00
Maint. Contribution from PC 1500.00 1500.00 0.00
Miscellaneous 10000.00 10000.00 610.58
Sub Total 29490.83 0.00 29490.83 39200.06
From Assets
Investment
Income/		 Bank Interest 2.20 565.24 567.44 567.20
VAT Refund 1280.25 1280.25 3338.06
Total Receipts 30773.28 0.00 565.24 31338.52 45026.38
Payments
Charitable
Activities
Electricity 2117.08 2117.08 2846.37
Gas 3537.24 3537.24 3197.44
Rates 0.00 0.00 0.00
Water Rates 508.25 508.25 650.90
Insurance 1323.80 1323.80 1115.04
Cleaning
Materials		 164.87 164.87 498.5
Administrators
salary		 6638.48 6638.48 6501.99
Adminsitrators
expenses		 561.82 561.82 1425.24
Cleaning 3675.00 3675.00 11987.00
Waste 1351.83 1351.83 1915.64
Repairs and Repainting 1479.88 1479.88 1784.82
Replacement
and Additions		 190.00 515.38 705.38 1920.09
Fees and Licences 55.00 55.00 1420.72
Maintenance 2214.77 2214.77 1831.49
Public Works Loan 5368.26 5368.26 5368.26
29186.28 515.38 29701.66 42463.50
Other Expenditure
Covid-19 Costs		 606.35 606.35 0.00
Legal Fees
Fundraising
Costs (Village Fete)
VAT		 0.00
0.00
1891.14		 0.00 0.00
0.00
1891.14		 0.00
548.84
2299.05
On Assets and Equipment
Purchases
Building
improvements		 0.00 0.00 0.00
Total Payments 31683.77 0.00 515.38 32199.15 45311.39
Net Receipts for the year -910.49 0.00 0.00 49.86 -860.63 -285.01
Balances at start ofyear 16264.52 1139.63 0.00 3503.00 20957.15 21242.16
Balances at end ofyear 15354.03 1139.63 0.00 3552.86 20096.52 20957.15

2020-21 2019-20
Unrestricted Designated Restricted Endowment
Funds
6		 Funds
f		 Funds
6		 Funds Total
6
MONETARY ASSETS
Deposits and Bank Balances
Current Account 11735.11 11735.11 12647.8
High Interest Account 3668.92 1139.63 0.00 4808.55 4806.35
Orpen Bequest Account 3552.86 3552.86 2987.85
Mumford
Bequest Account		 0.00 0.00 515.15
15404.03 1139.63 0.00 3552.86 20096.52 20957.15
DEBTORS
Outstanding Hall hire fees 66.00
VAT reclaim 862.20
CREDITORS
Hall hire fees in advance 624.70