## 


## 

## 



|You may choose to include<br>additional<br>information,<br>where<br>relevant,<br>about:|The Parish Council adhere to the NALC <br>Financial<br>Regulations.|model Standing<br>Orders and|model Standing<br>Orders and|model Standing<br>Orders and||
|---|---|---|---|---|---|
|~<br>policies and procedures<br>adopted for the induction<br>and<br>training<br>oftrustees;<br>~<br>the charity's<br>organisational<br>structure<br>and any wider|The Orpen<br>Hall Management<br>Committee<br>oversee the day to day<br>management<br>ofthe Hall and have delegated<br>power to spend an agreed<br>annual<br>budget,<br>however<br>all payments<br>over f500 outside ofthe agreed<br>annual<br>budget<br>must be approved<br>by the Padsh Council at its Sole Trustee<br>meeting.|||||
|network<br>with which the charity<br>works;<br>~<br>relationship<br>with any related|The Orpen<br>Memorial<br>Hall Trust have an <br>the Orpen<br>Hall Management<br>Committee,<br>Subcommittee<br>which reports to the Hall|agreed Terms of Reference<br>with<br>as there is with the Village Fete<br> Management<br>Committee.||||
|parties;<br>~<br>trustees'<br>consideration<br>of<br>major risks and the system<br>and procedures<br>to manage<br>them.|The Council as Sole Trustee continued<br>to meet on a regular basis<br>throughout<br>the year as the Orpen<br>Hall Memorial<br>Trust via Zoom, due <br>the Covid-19 pandemic,<br>but were unable to hold an Annual<br>General<br>Meeting<br>in 2020-21 to make public the end ofyear accounts.||||to|
||The Council has a Risk Mana<br>ement Scheme<br>in<br>lace.|||||
||~ ~|||||
|Summary<br>ofthe objects ofthe||||||
|charity set out in its<br>governing<br>document|Village<br>Hall for general use and benefit|to the inhabitants<br>of|the parish.|||
|Summary<br>ofthe main<br>activities undertaken<br>for the|Hire ofthe hall for regular users e.g. clubs, playgroup,<br>local <br>meetings etc.||drama|group,||
|public benefit<br>in relation to||||||
|these objects (include within|Hire ofthe hall for casual users e.g. parties, events, wedding||receptions|||
|this section the statutory|etc.|||||
|declaration<br>that trustees<br>have||||||
|had regard to the guidance|Part ofthe hall is hired to West Bergholt|Social Club during|the|||
|issued<br>by the Charity|evenings/weekends<br>and available<br>to hire to the public during||the day.|||
|Commission<br>on public||||||
|benefit)|The Trustee<br>is satisfied that this charity|meets the guidance|issued|by the||
||Charity Commission<br>on public benefit.|||||
|Additional<br>details ofobjectives|and activities (Optional<br>information)|||||
|You may choose to include||||||
|further statements,<br>where||||||
|relevant,<br>about:||||||
|~<br>policy on grantmaking;||||||
|~<br>policy programme<br>related||||||
|investment;||||||
|~<br>contribution<br>made by||||||
|volunteers.||||||
|~ I|4<br>~<br>~|||||
|Summary<br>ofthe main<br>achievements<br>ofthe charity|The hire charges are sufficient to cover|the running<br>costs ofthe hall.||||
|during the year|Use ofthe facilities continues<br>to expand.|||||





||~ - . .|~|||
|---|---|---|---|---|
|The trustees declare that|they have approved|the trustees'|report above.||
|Signed on behalf ofthe charity's trustees|||||
|Signature(s)|||||
|Full name(s)|Laura Walkingshaw||Brian Butcher||
|Position (eg Secretary,<br>Chair, etc)<br>'|p<br>h Q<br> Parish Clerk||Chair ofOrpen<br>Hall Management<br>Committee<br>&Vice Chair of Parish Council||
|Date|06/09/2021||||





## 

## 

## 



## 

## 

||||||2020-21|||2019-20|
|---|---|---|---|---|---|---|---|---|
||||Unrestricted|Designated|Restricted|Endowment|||
||||Funds|Funds|Funds|Funds|Total||
||||F|5||f|f||
|Receipts|||||||||
|From Voluntary<br>Sources|||||||||
|Grants<br>~Fd ii<br>(Vulg|FI)||0.00<br>0.00||0.00<br>0.00||0.00<br>0.00|500.00<br>1421.06|
|Sub Total|||0.00||0.00|0.00|0.00|1921.06|
|From Trading<br>Activities|||||||||
|Lettings<br>Main Hall|||8362.88||||8362.88|19294.69|
|Lettings John Lampon||Hall|7604.15||||7604.15|14178.33|
|Social Club Licence|Fee||1153.00||||1153.00|4584.00|
|Social Club Meeting|Room||||||0.00|0.00|
|Play Group Storage|||455.80||||455.80|532.46|
|Environment<br>Storage|||415.00||||415.00|0.00|
|Maint. Contribution|from PC||1500.00||||1500.00|0.00|
|Miscellaneous|||10000.00||||10000.00|610.58|
|Sub Total|||29490.83|||0.00|29490.83|39200.06|
|From Assets|||||||||
|Investment<br>Income/||Bank Interest|2.20|||565.24|567.44|567.20|
|VAT Refund|||1280.25||||1280.25|3338.06|
|Total Receipts|||30773.28||0.00|565.24|31338.52|45026.38|
|Payments|||||||||
|Charitable<br>Activities|||||||||
|Electricity|||2117.08||||2117.08|2846.37|
|Gas|||3537.24||||3537.24|3197.44|
|Rates|||0.00||||0.00|0.00|
|Water Rates|||508.25||||508.25|650.90|
|Insurance|||1323.80||||1323.80|1115.04|
|Cleaning<br>Materials|||164.87||||164.87|498.5|
|Administrators<br>salary|||6638.48||||6638.48|6501.99|
|Adminsitrators<br>expenses|||561.82||||561.82|1425.24|
|Cleaning|||3675.00||||3675.00|11987.00|
|Waste|||1351.83||||1351.83|1915.64|
|Repairs and Repainting|||1479.88||||1479.88|1784.82|
|Replacement<br>and Additions|||190.00|||515.38|705.38|1920.09|
|Fees and Licences|||55.00||||55.00|1420.72|
|Maintenance|||2214.77||||2214.77|1831.49|
|Public Works Loan|||5368.26||||5368.26|5368.26|
||||29186.28|||515.38|29701.66|42463.50|
|Other Expenditure<br>Covid-19 Costs|||606.35||||606.35|0.00|
|Legal Fees<br>Fundraising<br>Costs (Village Fete)<br>VAT|||0.00<br>0.00<br>1891.14||0.00||0.00<br>0.00<br>1891.14|0.00<br>548.84<br>2299.05|
|On Assets and Equipment<br>Purchases<br>Building<br>improvements|||0.00||||0.00|0.00|
|Total Payments|||31683.77||0.00|515.38|32199.15|45311.39|
|Net Receipts for the year|||-910.49|0.00|0.00|49.86|-860.63|-285.01|
|Balances at start ofyear|||16264.52|1139.63|0.00|3503.00|20957.15|21242.16|
|Balances at end ofyear|||15354.03|1139.63|0.00|3552.86|20096.52|20957.15|





## 

||||2020-21|||2019-20|
|---|---|---|---|---|---|---|
||Unrestricted|Designated|Restricted|Endowment|||
||Funds<br>6|Funds<br>f|Funds<br>6|Funds|Total<br>6||
|MONETARY ASSETS|||||||
|Deposits and Bank Balances|||||||
|Current Account|11735.11||||11735.11|12647.8|
|High Interest Account|3668.92|1139.63|0.00||4808.55|4806.35|
|Orpen Bequest Account||||3552.86|3552.86|2987.85|
|Mumford<br>Bequest Account||||0.00|0.00|515.15|
||15404.03|1139.63|0.00|3552.86|20096.52|20957.15|



|DEBTORS|||
|---|---|---|
|Outstanding|Hall hire fees|66.00|
|VAT reclaim||862.20|
|CREDITORS|||
|Hall hire fees|in advance|624.70|



## 

## 



## 

## 

## 



## 

## 

||||||2020-21|||2019-20|
|---|---|---|---|---|---|---|---|---|
||||Unrestricted|Designated|Restricted|Endowment|||
||||Funds|Funds|Funds|Funds|Total||
||||F|5||f|f||
|Receipts|||||||||
|From Voluntary<br>Sources|||||||||
|Grants<br>~Fd ii<br>(Vulg|FI)||0.00<br>0.00||0.00<br>0.00||0.00<br>0.00|500.00<br>1421.06|
|Sub Total|||0.00||0.00|0.00|0.00|1921.06|
|From Trading<br>Activities|||||||||
|Lettings<br>Main Hall|||8362.88||||8362.88|19294.69|
|Lettings John Lampon||Hall|7604.15||||7604.15|14178.33|
|Social Club Licence|Fee||1153.00||||1153.00|4584.00|
|Social Club Meeting|Room||||||0.00|0.00|
|Play Group Storage|||455.80||||455.80|532.46|
|Environment<br>Storage|||415.00||||415.00|0.00|
|Maint. Contribution|from PC||1500.00||||1500.00|0.00|
|Miscellaneous|||10000.00||||10000.00|610.58|
|Sub Total|||29490.83|||0.00|29490.83|39200.06|
|From Assets|||||||||
|Investment<br>Income/||Bank Interest|2.20|||565.24|567.44|567.20|
|VAT Refund|||1280.25||||1280.25|3338.06|
|Total Receipts|||30773.28||0.00|565.24|31338.52|45026.38|
|Payments|||||||||
|Charitable<br>Activities|||||||||
|Electricity|||2117.08||||2117.08|2846.37|
|Gas|||3537.24||||3537.24|3197.44|
|Rates|||0.00||||0.00|0.00|
|Water Rates|||508.25||||508.25|650.90|
|Insurance|||1323.80||||1323.80|1115.04|
|Cleaning<br>Materials|||164.87||||164.87|498.5|
|Administrators<br>salary|||6638.48||||6638.48|6501.99|
|Adminsitrators<br>expenses|||561.82||||561.82|1425.24|
|Cleaning|||3675.00||||3675.00|11987.00|
|Waste|||1351.83||||1351.83|1915.64|
|Repairs and Repainting|||1479.88||||1479.88|1784.82|
|Replacement<br>and Additions|||190.00|||515.38|705.38|1920.09|
|Fees and Licences|||55.00||||55.00|1420.72|
|Maintenance|||2214.77||||2214.77|1831.49|
|Public Works Loan|||5368.26||||5368.26|5368.26|
||||29186.28|||515.38|29701.66|42463.50|
|Other Expenditure<br>Covid-19 Costs|||606.35||||606.35|0.00|
|Legal Fees<br>Fundraising<br>Costs (Village Fete)<br>VAT|||0.00<br>0.00<br>1891.14||0.00||0.00<br>0.00<br>1891.14|0.00<br>548.84<br>2299.05|
|On Assets and Equipment<br>Purchases<br>Building<br>improvements|||0.00||||0.00|0.00|
|Total Payments|||31683.77||0.00|515.38|32199.15|45311.39|
|Net Receipts for the year|||-910.49|0.00|0.00|49.86|-860.63|-285.01|
|Balances at start ofyear|||16264.52|1139.63|0.00|3503.00|20957.15|21242.16|
|Balances at end ofyear|||15354.03|1139.63|0.00|3552.86|20096.52|20957.15|





## 

||||2020-21|||2019-20|
|---|---|---|---|---|---|---|
||Unrestricted|Designated|Restricted|Endowment|||
||Funds<br>6|Funds<br>f|Funds<br>6|Funds|Total<br>6||
|MONETARY ASSETS|||||||
|Deposits and Bank Balances|||||||
|Current Account|11735.11||||11735.11|12647.8|
|High Interest Account|3668.92|1139.63|0.00||4808.55|4806.35|
|Orpen Bequest Account||||3552.86|3552.86|2987.85|
|Mumford<br>Bequest Account||||0.00|0.00|515.15|
||15404.03|1139.63|0.00|3552.86|20096.52|20957.15|



|DEBTORS|||
|---|---|---|
|Outstanding|Hall hire fees|66.00|
|VAT reclaim||862.20|
|CREDITORS|||
|Hall hire fees|in advance|624.70|



## 

##