Derbyshire Agricultural and Hort1¢tal Society Limited Derbysbire Agricultural And Horticultural Society LRmited (A Company Limited by Guarantee) Report and FiDancial Statements Year Ended 30 September 2025 Ch•rfty No. 208522 Company 1869793 1111 AF3VV05F 0910fJ2026 COMPANIES PICiJSE A12
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Derbyshire Agricultural and Horliculeural Society Limited Contents Page Legal and Administrativc Infonnation Trustees, Report Independent Examiner's Report Stataaeatof Financial Activities Balance Sheet Notes forming part of the Financial Statements 9-14
Derbysblre AgrAtllltural and Hortltultural Soelety IAmited al and Admlnlstrative Information Registered Chartty Number Company R¢gistration Number 208522 1869793 Members of the Councll The Council Members at 30 Seplember 2025. all of whon) havc bccn in office foT the wbole of the year unle&8 othenvise stst were as follows:. Officers: Presid¢Di K Slack J. E. Hick]in M H T Clifton C. BowTnan K. Oxley Vice Chairn]8n Secretary Tre&surer Ordlnary Councll Members and Dlrectors R. Chapman J A Hodgson L. His]op J Smith T. J. Yates Sharpe S.A James K. L Oxley A Faulkner M C Clifton B Mitchell A Boneharn A L M8rtin A Hicklin J. E. HickliD T J Campbell G Markwell D J Poija H MartiD M H T Clifton A Htckltn . Ajmathell l Martin In accordance with the rnles of the Society, a third of the men]bers of Council retire each year by rotation and can offer themsdves for re<lection at the Annual General Meeting. The Chairman and Vice Cbairman are eliu41¢ for Te election at thc first Ccwicil rnccting followxng the Annual Meetius. Members of the ¢haritsble cornpaDy guarantrc to rA)Dtributc an amount not exceeding £1 to the assets of the charitable company in the eV¢Dt of winding up. Page I
Derbyshire Agrlrnltsral and Horticultural Society Limited Registered Office Prospect Hou5C Millennium Way Pride Park Derby DE24 8HG B'ankers Natwest Bank plc Derby City Brnicb 7 Market Place Derby DEI 3ZF Page 2
Ikrbyshfire Agricultural Hortltultyrai Soclety Llmited Trustees. Report of the Council for the year ended 30 September 2025 The Council presents its Report the Finaocial Ststrments for the year ended 30 September 2025. Structure Governance attd Mana ement in The organisation is a charitable COLnpaDy limited by g)wantK iDC(YpM)rated on 7 December 1984 and registered with the Charity Commission Is a registered charity on 30 November 1962. The comparty was tabliShed undcr a McmoraDdum of Association, which established the objects and powers of the ctwitable company and.is governed under its Articles ofAssLKiation. Re tmenr and a intment of Council Members The current council membezs are &8 detailed on page l. In accordance with the rules of the Society. a third of the members of Council retire each year by rotstion and can offer themselves for re-electioD at the ADnual General Meeting. The Chainnan and Vice chairm are eligiblc re-election at the fwst Council Meeting following the ADM1 General Meeting. Any new ¢ounGil members are given detsib of the rnl&s and obic¢tiV¢S of the Charity. Further training is provided on request from the (]]rnIan of the Cbarity. ement The Council Men)bers have assessed any stgnificant risks that the Charity may be exposed to and have taken measures to eosure any potelltial risks are n)inimised. An Indcpeodent SecuTity firni handles all the cash tTansactiODS on the Sbow day. and the council m¢mbers consider that this reduces the Tisk. anisa n Stsucture The Council of th¢ Society is responsible for the overall management and control of the charity and regular m¢eting5 are held. The Council is also grateful to the maoy volunteers who give their time to thc Society. In total this represents many hours ol" work which unnot P055ibly be Value Imt without wbi¢h the DeTbythiT¢ Agricultural and H(tI¢tural Socicty would not be as successful. The CouDCA] believes that it is well plac to fulfil the objectives of thc charity into the futur& Pag¢ 3
Derbb]re Agri¢ultsral and Horticultsral Soci¢ty Limited Ob"ectives and Activiti The clwity is established for the promotion of agriculture, borticulturc and nwal traditions through the staging of the annual Derbyshire Counry Show. The Show is aimd at any and all members of the public. It is widely advertised in the Ciry of Derby &s well as. th¢ SUEFouDding. distrlcts and D.eigbbouring counties and the Show attracts several thousand. visitors who can see many facets of rural heritsge displaye including an]nls, trades and skills. The many exhibitors at the Show benefit from the cbancc to showcase their IivcstocK skn'll or wares to wider audlence than they may be able to acce&s individually. while members of the public visiting the Show are able to benefit by the gathering of many different goods, produc4 live0¢{ attractions and entertainment on onc day ai a family friendly ent. The Show opens to the public at 8am and ¢los¢s at 5.30pm. There is a range of cattle, sheep, horse, dog, rabbi( bir¢ horticultural and Young Fanners, competitions beld throughout the day and mally of th¢ Competitions are qualifying rounds for national competitions such as Cnlfts and the Horse of the Year Show. Along with this there are rnany th'splays of vintage machinery, cars and tractOTS, Women'5 Instithte. bedrwe euttinft and dry stone walling. There are classic rid for ebildrett including a helter- skelter and carobsel. Rcfr¢slllncnts are available from a variety of prcrflucers. Ther¢ is 3s well a main ring with a full proamMe of dwlays and ¢nlcrtainmenL which has included JCB Dancing Diggu4 Monster TTuck displays and The Yorkshire Volunteers Marching Bart and evay year we also have a Grand Parade of the prizewinning animals in the afternoon. The Lkrbyshwe Agncultural aod Horticultural Society operatc as an mdq)endent charity. chi v¢ment and Pcrfornwice Following the unfortunate ¢an¢¢llation of the 2024 show a few days beforc the sbow due to very weL unsafe conditions on the showground thc society were deterllliued Lo Lome back bigger and better for 2025 and we can rq)ort a hugely succe&sful show. The weather was kind during setup week and was good on show day leading to a successfijl show both as an experience for those involved and fanciallY. We were able to welcome back th¢ Rabbit section this year and also held a Fun Dog Show which was well e1Ved by the public. We look forward to welcoming back the Poulty section &s soon &$ we are able to futthcr enhance the show cxpcrience for the tamilies that come tor a lovely day out with $. We r¢main mindfid to ke¢p a tight rein on the budget to sustsin the future of the show as maay other shows like ours have fallen by Ibe wayside. It remains the aim of the society to CODtinue to hold the Derbyshtr¢ County Show and try to build up OUT funds to put the society back on a strong fll)ancial footing to swtain it's future. Page 4
Derbysbire Agricultural and Horticultural Society Limfiled Inan al Revlew Income is up this year fouowing a vay su¢¢cssful show. Reserves The directors believe that with approptiate changes the society can SUCC] shows in the tUre and begin to rebuild the reserves. COiJNCIL MEMBERS, RESPONSIBILITIES STATEMENT The council members {who are also the directors for the purpjses of company law) are responsible for preparing the Council Members. Annual Report and the financial statements in accoTdance with applicable law and United Kingdom Accounting Stsndard5 (Uniied Kingdom Generally Accepted Accounting Practice). Company law requires the (rustees to prepare financial statements for eacb fll)ancial year which give a true and fair view of the state of affairs of the thaTitabl¢ company and of the incoming rourCeS and application of resources. including the income and expenditure. of the charitable company lor that pexiod. In preparing these fmancial statrments. the Council Members are required to: select suitable accounting poli¢Aes and then apply them consistently: observe the methods aod principle5 in tbc Charitics SORP." make judgements and estimates that are reasonable and prudent. state whether appli¢able accounting standards and statements of recommended practice have beeD followe subject to any departu disclosed and explained in the financial statements: and prepare the fwaDcial siai¢inentS Ojk Ti]¢ 8oiog ¢i)ocern basis uuless it is iuappropi'iate to presunle that the awity will continue in opuation. The council m¢mbcrs are rtsponsible for keeping adequate accounting recor41s which disclose with re&sonable accuracy at any time the fmancial position of the charitable company and enable them to ensure that the financial statements comply witb the Companies Act 2(K16. They are also responsible for safeguarding the assets of the charitable cornpany aDd bence for takitkg reasonable stcps for the preVtiOn and detection ot. traud and other irregularities. Signed on behalf of the Board C BowmaD (Secretary) Page 5
Derbyshlre Agr1rnltuT aDd Horticultural Soclety Limlted IndeptDdent Exanller'S Report to the Ir¥sttts of Derbyshirè Agritulthral and Horticultural Soclety Umite I report on the accounts of the Association for the year ended 30 September 2025 set out on pages 7 to 14. nsibilities and basis of r ort As the council members of the company (and also its directors for the purposes of the company law) you arc responsible for the preparation of the accounts in accordance with the requircmcnts of the Companics Act 2(K16 ('thc 2006 Act.). Having satisfied myself that the ac4ounts of the company are not required to be audited under Part 16 of the. 2n06 Ac.t and are eli<pible for independent uamlnation, I report In respect of my eyamination of yOLir company's accounts as carried out under sccts.on 145 of the Charities Act 2011 ('the 2011 Act.). In carrying out my examination I hav¢ followed the directions givcn by the Charity Commission under section 145(5)(b) of the 2011 ACL Inde endent eiamlner's statement I have completed my examination. I confllin that no matters have come to my attenrion in connection with the cxamiDation giving me cause to believe that ID any material aspect: l. accounting records were not kept in rwect of the company as wuired by sectii)n 386 of the 2006 2. the accouryts do not accord with those recorfl%" or 3. the accounts do not Comply with the accounting rcquircments of scction 396 of the 2(K)6 Act other than any requirement that the accounts give a 'tnK and fair view, which is not a matter considered as part of an independent examination: or 4. the a¢¢ounts have not been prepared in accordan¢e with the methods and prin¢iples of the Statement of Recommended Practice for accoullting and rqj0rtln by ctwities [applic&ble to cILarAties prq)ariDg their accounts in accordance with the Financial Reporting SLdard applicable in the UK and Republic of Ireland (FRS 102)]. I have no coocerns and hav¢ come acr055 no other matters in conncction wilh the examination to which attention should b awn in this report in order to erthle a proper understanding of the accounts to bc reactied adsb Men)b¢r of the Institute of ChartereAI Accountants in Englatkd & Wal PKF Smith Cooper Limited ProSpt House Milletmium Way, Pride Park Derby, DE24 8HG Date: ?/ts/zozb Page 6
Derbyshire Agricultsral and Horticvltural Soclety Limited Statement of Financial Activid¢s (ftndudiDg Income and Expenditure A¢eouDt) for the year ended 3ty Septemb¢r 2025 Unrestricted Rt5tricted Funds Funds Tolal 2025 Total 2024 Note Income Donations Other trading activities Charitable activities Investment 16.888 5,617 123.787 16,888 5.617 123,787 2,637 2.775 7,830 Total Income 147 758 147 758 Expenditure Raising Funds Charitabl¢ activiti¢s 111.553 111,553 65,758 Total Expetiditure Net (eendIre) aud net Moveent i Funds for the yer 36,205 36205 (49,740) Fund balances brought forward at l October 2024 66 088 Fund balances carrled forward 102 293 115828 102 293 The notes OD pages 9 to 14 fom part ol these lknaDci! stateEneDts Page 7
Derbysbir¢ Agri¢ultural and HortieDltural Society Limited BalAn¢e Sheet As at 30 September 202S Trlotrs 2025 2024 Flxed Assets Tangible A&gets 1.109 1.385 Current Assets Stocks Debtors Cash at Bank 1.428 9,618 4,566 101,990 76,708 Creditors: Amounts falling due Within Ont Yer 806 12 Net Current Assets Net Assets Reprtsented by: Unrestricted Funds: Capital Reserve Accumulated Reserve 15,798 15,798 For the year ending 30 September 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small Collan]es. Director's responsibilities.. The memin have not required the compauy obtain an audii of its accounrs for the year in question in accordance with section 476: The directors acknowledge their responsibilitias for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. Th¢ financial statements have been prepared in accordance with the provisions applicable to companies subject to the small company's regime within the Companies Act 2006. The fllLThcial rtatements werc approved and werc S1Cd on its bchalf by: J E Hicklin (Chirn12Tr) M Clifton (Vice ChAir) Page 8
Derbyshire Agrleultsral and Hortlcultur21 Society Limitcd Accountlng polAcles Basls of Preparatlon Derbyshir¢ Agricultural and Horticultural Society Limited is a cbarity in England. In th¢ ¢v¢nt of the charity being wound up, the liability in rtspcct of the guarantee is limited to £1 per member of the charity. The address of the registered office is gkven in the charity information on pagc 2 of these fjnancial statements. The nature of the charity's operation5 and principlc activities arc the promotion of 4ryiculturc, borticultur¢ and ntral traditions. The charity constitutes a public benefit entity as defined by FRS 102. The finaDcia] statements have prepared in accrtyrdance with Accnuntino and Rei)nrting hy ChaTitie8'. ,Statement of Recornmended Practice applicable to charities preparing their accounts in accordance with the Finallcial ReportlDg S&Ddard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Bulletin I publithed 2 February 2016), the Financial Reporting Staodard applicable in the United Kingdom and Republic of treland (FRS 102), the CharAties Act 2011, the Companies Act 2(M)6 and UK Generally Accq)ted Accounting Practice. (The charity bas applied Update Bulletin l as published on 2 Febtiwy 2016 and does not include a casbfiow statement on the grounds that it AS apptying FRS 102 Scrtion IA) The financial statements are pr¢ted in strrlin& which is the functional currency of th¢ charity. Gofing Concern The council members have.a reasonable expectation that the charity h&s adequate resources to continu¢ to operate for the fOreeable future. On this basts they continue to adopt the going concern basis in the accounts. In¢ome Income is received by way of donaiions and gift5 and is included in fi] An the Ststement of Financial Activiti&s when the charity bas eotitlement to the fids. The value of services provided by volunteers has not been include41 In¢ome frotn investments is included in the Statement of Financial Activitics when receivable. The Statement of Financial Activities included the net gains and losses arising on revaluations and disposals throughout the year. if applicabl¢. lttcome is stated gross, cxcept for rent income, which is offset against cxpcnditure as the directors consider tbat the publicatlOD of the fiLI infonnation could be commerciallj, detrimenta! to tthe Society. Page 9
Derbysblre Agricultural and Horticultural Soclety Llmlted Expendfitsre Expenditure is recolSed on an accruats basis and b&s been classified under headings that aggr¢gate all Costs r¢latcd to the category. Expenses include. where applicabl¢. attributable VAT which ¢annot bc re¢ov¢reiL Tax St2tlls The S(Kiety is a registcred charity and is txenwt from Income, Corporation or Capital Gains Tax. Value Added Tax ""rhe Society is a partially exempt tmxly for VA'I. PUTposes. Expenditure subjert to VA'I". which is not recoverable, is shown incI$1ve of VAT in tbe financial slatements. Tanglblt Flxed Atsets Depreciation is provided at rates calculated write off the st of each &8set over its expected usefill life, as follows: Equipment 2IY/• 01) Cost Stocks (ocks are valued at ihe lower nf cnqt and net realisahle value. Opentlng knses Rentals applicable to operating leaK5 tharged to the SOFA ovex the peTiod in which thc cost is incurred. Unrestricted Funds Unrestricted funds are donations and other incoming rcsourccs Tcceivablc or generated for the objects of the. CEity without furtber specified PUryK)5¢ and ar¢ available as general funds. Restrlcled Funds Restri¢ted fia5 are to be used for specific PuTses as laid dovm by the doDor. No restricted funds were received during the year. Page 10
Derbyshire Agricultural and Horticultsral Society Limited Income 2025 Unrestrieted Fund5 2025 Tot21 Funds 2024 Total Funds Sponsorshlp and DonAtlons Sponsorship Donations 16,060 828 16,888 16,060 828 16,888 500 2,637 Other trading activittes Fundraising income Income from goow8rouud lets Subscriptions Othu Inco 1,200 523 1.052 2,775 2.507 3.110 5,617 2.507 3.110 5.617 Charitable activities Gate receipts and ticket sales Catalogue and programtne sales Enty F¢¢s Trade Stand Entry Fees Caterin concessions 67,421 42 16,218 26.476 13.630 123.787 67,42 I 42 16,218 26.476 13,630 123.787 333 932 6,019 546 Investment Investment Incomc 1.466 147,758 1.466 147.758 2.776 16.018 TOT AL INCOME Page 11
Derbyshire Agrlculthr*l #nd Hortlcultural Society Limit¢d Expeudknre 2025 Unrestricted Funds 2025 Total Funds 2024 Total Funds RaislnE funds Fundraisin costs Charltable actfivltffies Prize Money Hir¢ of quipment and faciliti¢s Hire of ground and car parks Water supply Contractors and labour tOSLS Affiliation fees Displays atMI entertainment Cat¢rin8 Bade$, Rosettes etc Catalogues and programmes Online Ticket costs Schedules Advertising and publicity Other expenses Section secretaries expenses Printing, postage. stationery and telephone Insurance reciation 10.172 37.560 10,172 37.560 480 24,470 400 250 6,869 670 4,070 4.390 1.460 1,240 1,787 638 2,498 866 375 18 302 173 50.956 132 23,876 468 2.920 5.927 4,8_58 293 3,553 161 730 1.564 132 23,876 468 2.920 5.927 4.848 293 3,553 161 730 1.564 2.350 13 315 138 95.030 13 315 138 95.030 Management and administration Section secretsries expen Prititing, posiage. stationery and telephone Insurance Land maintenance Bad debts Computer expenses Sundry cxpenscs Deprc¢iation Bank Char 10.5(K) 119 1.286 815 10,500 119 1,286 815 10,5 168 1.204 190 190 220 138 2,661 15,709 138 2.661 172 1.865 14,129 GovernaDce costs Independent examiDer's fees enses 814 814 673 814 111.553 814 111,553 673 65,758 TOTAL EXPENDfTuRE Page 12
Derby5hlre Agrlculthral alld Horticultural Sotiety Llmlted Staff costs No ernployees Teceived emoluments during the year. T*xatfion The charitable company is exempt from ¢OnK)ration tax on its charitablc activities. Tangible Flxed Assets Equlpmtnt Cust At I" Octokr 2024 Adthtions Disposals 35,851 At 30th September 2025 Depreclation At 1° October 2024 Charge for tbe Year Eliminated on Disposal 34.466 276 At 30th September 2025 Net Book Value At 3 Scptembcr 2025 At 3 Soternber 2024 Debtors 2025 2024 Trade Debtors Value Added Tax Other Debtors 1.723 7,096 Page 13
Derbyshlre Agrlcultural and Horticultural siety Limited Creditors: amounts falling due witbin one Year 2025 2024 Trade Creditors Other Creditors 91 10,275 UDrestrkted Funds The balanG¢ within Capital Rcservc reprll th¢ assets raken over from tbe DeYShIre Agricultural 8nd Horticultural Socftety, following incory)oration of the Society on 7 Decembcr 1984. Balance at Nd Move4nent 01.10.2024 in funds Balance at 30.09.2025 Capital rrve Accumulated reserve 15,798 15.798 36.205 36,205 10. Covn¢ll Members, Remun¢r8tlon and Expenses The Council Members (Directors) received honorarium paymeots to the total of £l2,850 during the year (2024: £10,875). 11. Analy$l$ of net assets by fund Uarestricted FuD(Ls Restricted Fwlds Totsl Fund5 Fixed assets Current Assets Current Liabilities 1,109 101,990 1,109 101,990 80 Page 14