D¢rbyshire Agricultural and Horticulturnl Society Limited Derbyshire Agricultural And Horticultural Society Limited (A Conwy Limit¢d by Guardntee) Report and Finantial Statements Year Ended 301b September 2023 Charity No. 208522 Company No. 1869793
Derbyshire Agrlcultural and Horticultural Society Limited Contents Page Legal and Administrative Inforniation Trustees, Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes fomiing part of the Financial Slatements 9-14
Ikrbyshire Agrieultural and Horticultural Society Limited Legal and Administrative Jnfonnatlon Registered Charity Numb¢r Company Registration Number 208522 1869793 Members of the Council The Council Members at 30th September 2023, all of whom have been in office for the whole of the year unless otherwise stated, were as follows: _ Offlcers: President Chairn12n Vice Chairnwj Swr¢lary Treasurer K Slack J. E. HiC1n M. Clifton C. Bowman K. Oxley Ordinary Council Members And Directors H. Bale R. Chapman W. A. Gamble R.L. Hislop P. J. Hutchinson J Smith M. Sharpe M. J. Meachem M. L. Meachern M H T Clifton A Hicklin B Mitchell A Bon¢ham G. Larn A Hicklin J. E. Hicklin G. A. Hulchinson T. J. Yates E. A. Whiimore S.A James K. L Oxley A Faulkner M C Clifton l Martin H Martin In accordance with the nlles of the Society, a third of the members of Council retire each year by rotation and can off¢r th¢ms¢lv¢s for re<L¢ction at the Annual General Meeting. The Chairnian and Vice Chairnian ar¢ cligible for re-election at the first Council meeting following the Annual General Meeting. Members of the tharitsble company guarantee to contribute an amount not CxCeing £1 to th¢ asscts of the charitable company in the event of winding up. Page I
Derbyshlre Agrleultural and Hortieultur*l Society Limit Reglstered Office Prospect House Millennium Way Pride Park Derby DE24 8HG Bankers Natwest Bank plc Derby City Branch 7 Market Place Dethjy DEI 3ZF Page 2
Derbyshlre Agricultural and Hortltultural Society Limited Trnstees, Report of the Council for the year ended 3(V Septenyber 2023 th Th¢ Council pT¢s¢nls its Report and the Financial Statements for the year ended 30 September 2023. Structure Governance and Mana ement Governin document The organisation is a charilable company limited by 8uarantee. incorporated on 7 December 1984 and registered with the Charity Commission as a T¢gistu Charity on 30 Nov¢mbcr 1962. The company was established under a Memorandum of A&sociaiion, which established the objects and powers of the charitable company and is governed uThl¢r its Articles of Association. Recrnitment and a intment of Council Members Th¢ current council members are as detailed on page l. In accordance with the rules of the Society. a third of the members of Council retiTe each year by Totation and Gan offer th¢mselv¢s for re-election at the Annual General Meeting. The Chairnian and Vice Chainnan are eligible for relection at the first Council Meeting following the Annll General M¢¢ting. Council Members Induction and Trainin Any new council members are given details of the rules and objectives of the Charity. Further training is provided on request from th¢ Chaimian of the Charity. Risk M ement The Council MembS have assessed any signifjcant risks that the Charity may be exposed to and have taken measures to ensure any potential risks are minimised. An Independent Security firni handles all the cash iransaclions on the Show day, and the council members consider that this reduces the risk. anisation Structure The Council of the Society is responsible for the overdll management and control of the charity and regular meetings are held. The Council is also grateful io the many volunteers who give their time to the Society. In total this represents maThy hours of work which cannot possibly be valu¢d. but without which the Derbyshire Agricultuial and Horticultural Society would not be as successful. The Council believes that it is well placed to fillfil the objectives of the charity into th¢ firtur¢. Page 3
Derbysbire Agrlcllllural and Horticulthral Society Limited Ob'eclives and Activities Th¢ charity is established for the promolion of agriculture, horticulture and rural traditions through the staging of the annual Derbyshire County Show. Th¢ Show is aimed at any and all members of the public. It is widely advertised in the City of Derby as well as the surmunding districts and neighbouring Counties and the Show attracts several thousand visitors who can s¢¢ many faccts of nwal h¢ritag¢ displayd. including animals, trades and skills. The many exhibitors at the Show benefit from the chanrx to showcase their livestocK skill or wares to a wid¢r audien¢¢ than th¢y may b¢ able to acc¢ss individually. while members of the public visiting the Show are able to benefit by the gathering of many different goo(Ls. produce. livestock. attractions and entertainment on one day at a family friendly evenL The Show opens to Ihe bliC at 8am and closes at 5.30pm. There is a rdnge of cattle. sheep, horse, dog, rabbit, bird, horticultural and Young Farnier5' competitions held throughout the day and many of ihe competitions are qualifying rounds for national competitions such a5 Crufis and the Horse of the Year Show. Along with t'S there are many displays of vintage llbInery, and tractors. Women's Institute. hedge cutting and dry-stone walling. There are classic rides for children including a helter- skelter and carousel. Refreshments are available from a variety of producers. There is as well a main ring with a fijll programme of displays and entertainment. which has included JCB Dancing Diggers, Monster Truck displays and The Yorkshire Volunteers Marching Ban(L and every year we also have a Grand Parade of the prizewinning animals in th¢ afternoon. The Derbyshire Agricultural and Horticultural Society operate as an independent charity. Achievement and Perforniance The 2023 show was a great success, the people of Derby, Derbyshire and the Suound1ng counties cam¢ in good number and the showground was 1] of sheep and cattle. horses. dogs and a whole variety of other exhibits and trade stands for them to enjoy. The traffic was well managed ensuring the tlow of cars. vans and livestock transponers moved off the road and into the car parks smoothly and the same company also handled the public coming through the gales. Th¢ onlin¢ ticketing syst¢m worked a tr¢at. and the prcshow ticket sales were fantastic. We aim to build on this system of allowing preshow online entries across the board and while we will of urse continu¢ to take postal applications lo giv¢ cveryone a chance to enter, moving on it should be a great way of saving time. paper and poslage. We remain mindful to k¢ a tight r¢in on th¢ budgct to sustain the future of the show as many other shows like ours have fallen by the wayside. It Temains the aim of the soci¢ty to wntinue to hold th¢ D¢rbyshire County Show and try to build up our funds to put the society back on a strong financial fo()ting tr) sustsin its future. Page 4
And Hortlcul¢url Socl Llmlted Ille is up Ihiq year follDwin8 a very swLwsfyl slw)w. Th¢ dir¢¢tt)rs beli¢v¢ that with Apmiate ehaw the s1¢ nm s¢¢e$sl slMvs in the fvre and begin to relwild the rtserves. COUNCIL MEMBERS. RESP(hYSIBILrnFS sfATEMEKT The council m¢mbus (who •re #Iso lh¢ diredOTS for the pxwp¢)ses of coThpwy law) ar¢ responsible for pr¢parin8 Council Memlxts. Annual R¢ aTrJ thc finAn¢ial $tatem¢n¢s in 8c¢ordancc with pplicable l•w and Unit¢d Kingdom A¢counting StaNJanls (United Kingdom Gener¥lly ACcepd Accounlin8 Pra1¢¢ Company law T¢quires the trustrcs fuw)ciAI Statem for each fmanciDI year which give a tru¢ and fair view of state of affairs of the chltsb]e conyny and of ItOMing resources and plication of r¢souY¢A in¢luding lh¢ ioft )d ¢xpu)diiw¢. of the chvitsble comppny for ihat period. In preparing th¢s¢ fin¢111 statements. Ihc Council M¢mbus ryire4110.' 5elcct suitable a¢cwrtiTr8 poIiciL% and then apply thcm consi5wiIIy: ob5W¢ thc ml)d$ Ind pnnCip1 in th¢ Chwiti¢s SORP.. make judgemen¢s and ClMaS thai are reason¢ and pntht" st4 WIlher ipplicablc accountin8 adardS and sthtem¢nts of r¢comm¢ftthd prnctice hav¢ been followed. 5Jea to any dePartW disc105ed 8nd explained in th¢ prepar¢ the financial $tllents oft the goi basis unkss il is iwproprit¢ to presume that the Ch•rity will continue in operatio Th¢ Council 8r¢ Tc5wwiblc f•x kc¢pits8 •dcwa¢c aOting rcc4rds which disclose with reason4ble accuracy * any time ihe fy)•nL'ial position of ihe clwitable conwy and en&bl¢ them ¢0 cnsuw that Ihc fiTwicial stements ¢onyly tht Compn1 Act 21KJ6. Th¢y aTC also rc5ponsiblc for safe8uArding the ass¢ts of ihe charilable comp•ny and henc¢ for tsking •sonle Mep$ for the pr¢v¢ntion delecticm ofhaud and other irtwliliek Soed on bthW•fthe Bo*rd C Bowman (S¢u¢wyl PaAe 5
Derkire Agritultural aad HortiLTl¢qral Soeiety Llmlted In(kpendent Examlner's Report to the trustees of D¢Tby¥bire Agricultural and Horticultural Soelety Llmlte I rqK)rt on the accounts of the Association for the year (leA1 30 Septanber 2023 set on pages 7 io 14. onslblllltes and bgsh of re ort As the ¢ounGil m¢mb¢rs of ih¢ company (and alK) its directors for the purpoxs of ihe company law) you are responsible for the prq)ardtion of the accounts in accord wtth the requirements of the Compani Act 2006 ('the 2(106 Act.). Havin8 satisfied mysc]f that the accounts of the cotnpany ate not rcquiied to be auditr)J under Part 16 of the 2006 Act and are eligible for iTrJepend¢nt examinatioN I report in respecl of my examination of your mpany's I¢Vn¢$ as Carri out und¢r s¢ction 145 of the Chariti&s Act 2011 ('the 2011 A¢t'). In carryin8 Out my ex8minalion I have followed Ihe directions given by the Charity Commission und¢T section 145(5)(b) of the 2011 Ad. Dde te I have completed my examinaiion. I confirm matrs havc come to my attention in connection with ihc examination Biving m¢ Se to bdieve that in any huterial aspXt: l. accountin8 records were not kept in respect of the company as r4uired by section 386 of the 2006 2. th¢ a¢counts do nol accord with thos¢ re¢(Nd&' or 3. the aCrUl do not comply with the accountin8 rquirenKnls (pf 5¢di1 396 of th¢ 2006 Act oth¢r than any wuirement that the accounts give a 'In and fair view, which is not a matter considered as part of an indepe1ent examination: OT 4. thc accounts have noi been prwarcd in accordance with the melhods and principles of the Statemtht of Recommeoded Pra¢lice for accounting and reporting by charities [applicablc to ¢harilies preparing their a¢counts in accordanL% with the Finla7 Reportin8 Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come a¢ross no other matters in conTheclion with the examination to which att¢ntion should b¢ drawn in this in order to cnable a prw Undeing of the acLX)unts to be Artin sby Member of the Institute of Chartered Accountants in En8land & Walc5 PKF Smiih Cooper Limit Prospect House Millennium Way, Prid¢ Park Derby, DE24 8HG Date: 20 Jun¢ 2024 Page 6
Derbyshire Agri¢ultur41 and H(•rticultural Society Limited Statement of Financial Activities (including Ineome and Expenditure Account) for the year ended 301b September 2023 Unrestricted Restricted Fund5 Funds Total 2023 Total 2022 Note Income Donations Oih¢r Irdding aclivilies Charitable activiti¢s Investment 20.026 6.521 I31.7 72 20.026 6.521 131.007 72 5,816 7,099 110.643 263 Total Income 157 626 157 626 123 821 Expenditure Raising Funds Charitable activities 120.991 120.991 99,726 Total Exp¢ndityr¢ 120 991 Net (expenditure) and Det movemeDt in Funds for the year 36.635 36.635 24.095 Fund balances brought forward at l 01)kn 2022 79 193 Fund balances carried forward 115828 115828 The notes on pages 9 to 14 form part of the8e financlal 8t*tements Page 7
Derby1T¢ AgricMltsrAI and Hortl¢hwrl Sodety Llmtted Blan¢e Sheet M a¢ 30 September 2•23 N•te5 2023 202Z Fhed Asse15 Tangible knsets 1.732 1.143 Curre#t Asxts stks D¢bioTS Cosh * Bank Savin8s Bond 1,428 6.380 89.646 14 1.198 6,152 54,889 70 115597 80.309 Cr¢dttors: Am•unts due Wftblo One Yo•r Net Current Assets Net Assets Reprttented by: Capital Rcscrvc A¢cumul4t¢d Reswve 15.798 15.798 For the year ending X Sey¢mber 2023 the compw was uM¥tkd to exemption ftorn audit wder se¢tion 477 of th¢ Companics Ace 2(kn Telw to small ¢ryie& DIOr.5 ff5poThsibilities: Thc 11>¢5 hAvc not requid to o1rt8in an audit of il8 xcounts for thc Y in qucstkon in accorde wilh sedion 476.. Th¢ dire¢tws a¢knowled8e their re4xMtsibilities forcomptyin8 with IhB requiremulls of ihe A¢t with r¢spcd lo CoUnting ordS and the PVLyaration of acCots. The fin#Ial slateThenls have bren w¢paffd in accor(kn with the WOViSiODS wlicable io conic$ subject to the small company's r¢8ime within ihe Companies Act 2(. financial statcments wer¢ akwved and weTe sigrtd M its b¢half by: M Cuftw (Vke Ch*tr) Po8e 8
DerbyshSre Agricultural and Hortlcultural Soclety Limited Accounting policies Basis of Preparation Dethyshire Agricultural and Horticultural Socidy Limited is a charity in England. In the event of th¢ charity being wound up, the liability in respect of the guaranlee is limited to £ I per member of the charity. The address of the regislered ol¢e is given in the Charity infomiation on page 2 of th¢s¢ financial statcm¢nts. The nature of th¢ charity's op¢rations and principle activities are the promotion of agriculture. horticultu and rural traditions. The charity constitutes a public benefil entity as defIned by FRS 102. Th¢ financial statements have been prq)ared in aCrdanCe with Accounting and Re)rtIng by Charities: Statement of Recommended Practice applicable lo charities preparing their accounls in accoTdan¢e wilh the Financial Reporting Standaid applicable in ihe UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Bulleiin I published 2 February 2016). the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), thc Chariti¢s Act 2011, the Companies Act 2(M)6 and UK Generally Accepted Accounting Practice. (The charity has applied Update Bulletin l as published on 2 February 2016 and does not include a cashfiow statement on the grounds that it is applying FRS 102 Sedion IA) The financial statements are presented in sterling. which is ihe functional currency of the charity. Golng Concern The council members have a reasonable expectation that the chan'ly has adquat¢ r¢sourc¢s to continue lo operate for the foreseeable future. On this basis they continue lo adopt the going concern b&8is in the accounts. Income Income is received by way of donation5 and gifts atKI is included in full in the Statement of Financial Activities when the charity has entitlement to the funds. The value of services provided by volunteers has not been included. Incom¢ from investmenls is included in the Statement of Financial Activities when receivable. The Statement of Financial Aclivities included the nd gains and losses arising on Tevaluations and disposals ihroughout th¢ year. if applicable. Income is stated 8ross. except for rent income. which is offset against expenditure as the directors consid¢r that th¢ publication of th¢ full infOrntIon could be commercially detrimental to the Society. Page 9
Derbyshire Agricultural and Horticultural Society Llmlted Expenditure Exp¢nditur¢ is r¢cognis on an aC¢nlS basis and has been classified under headings ihat aggregate all costs Telated to the category. Expenses include. where applicable, attributable VAT which cannot be recovered. Tax StAtus The Society is a registered charity and is exempt from Income. Corporation or Capital Gains Tax. Value Added Tax The Society is a partially exempt body for VAT purySeS. Expenditure subject to VAT, which is not recoverable, is shown inclusive of VAT in the financial statements. Tangible FIX Assets Depreciation is pmvided at rat&8 calculated to write off the cost of each asset over ils expected us¢ful lif¢. as follows: Equipment 200/0 on reducing balance Stocks Stocks are valued at the lower of cost and net realisable value. Operatlng IAsti Rentals applicable to operating leases are charged to the SOFA over the period in which the cost is incurred. Unrestrltted Funds Unrestricted funds are donations and other incoming resources receivable or generated for the objecis of ihe charity without further specified PUTpose and are available as general funds. Reslricted Funds Restricted funds are to be used for specific PUTposes as laid down by the donor. No r¢stri¢t¢d funds were received during the year. Page 10
Derbyshire Agricultsral and Hortieultural Soeiety Llmlted Income 2023 Unrestrlcted Funds 2023 Total Funds 2022 Tolal Funds Sponsorship and Donatlons Sponsorship Donaiions 19,855 171 20,026 19,855 5,545 271 5,816 20,026 Other trading aetivities Fundraising income Incom¢ from showground lets Subscriptions Other IncominB Resourcas 4.5(X) 1,557 4.500 1.557 464 6,521 4,075 2,041 983 7,099 6,521 Charilable 4¢tivilies Gate receipts and ticket sales Catalogue and programme sales Entry Fees Trade Stand Enty Fees Caterin concessions 76,919 1,084 20,049 18,941 76,919 1,084 20,049 18,941 14,014 131007 68,846 752 14.249 15,195 11,601 110.643 Investment Investment Income 72 72 157,626 72 72 157,626 263 263 123,821 TOTAL INCOME Pagell
Derbyshire Agricultural and Hortlcultural Society Limited Expenditur¢ 2023 Unrestritted Funds 2023 Total Fund$ 2022 Total Funds Raising funds Fundraisin costs Charitable aetivities Prize Money Hire of equipmeni and facilities Hire of ground and car parks Water supply Contractors and labour costs Affiliation fees Displays and entertainmenl Catering Badges, Rosettes etc 10,275 40,963 10,275 40,963 7,803 34.835 60 16,400 784 3,535 8,286 3,005 20,876 692 20,876 692 9,640 7,210 4.555 7,210 4.555 riii Catalogues and programmes Online Ticket costs Schedules Advertising and publicity Other expens¢s Section secr¢tari¢s ¢xp¢ns¢s Printing. postage. stationery and telephone Insurance reciation 2,330 3,581 705 3.789 1.275 2,015 173 270 156 108,656 2,330 3,581 705 3.789 1,275 2,015 173 270 156 108,656 2,410 3,038 533 3,620 369 2,780 219 270 143 88.090 Management and admln1st1On Section secretaries expenses Printing. postage, stationery and telephone Insurance Land maintenanc¢ Bad debts Computer expenKs Sundry Cxpens Depreciation Bank Char es 6,250 1.554 1,330 530 6,250 1,554 1,330 530 6,250 1,975 1.081 222 222 188 195 143 1,191 11,023 156 156 1,650 11.692 11.692 Governance eosts Independent examiner's fees Meetin&ex 643 643 613 643 120.991 643 120,991 613 99,726 TOTAL EXPENDITURE Page 12
Derbyshire Agricultnral and Horticultural SIety Limited Staff costs No employees receiv¢d ¢molum¢nts during lh¢ y¢ar. Taxation The chariiable company is exempt from cotporalion lax on its charitable activilies. Tangible Flxed Assets Equipment At I" October 2022 Additions Disposals 34,950 901 At 30 September 2023 Depreciation At I" October 2022 Charge for the Year Eliminaled on Disposal 33,807 312 AI 30° September 2023 Net Book Value At 30, September 2023 At 30 September 2022 Debtors 2023 2022 Trade Debtors Value Added Tax Oiher Debtors 993 747 Pag¢ 13
Derbyshire Agrlcultural and HorticulturAI Society Limited Creditors: amounts falling due within one Year 2023 2022 Trdde Creditors Other Creditors 91 135 Unrestricted Funds The balance within Capital Reserve tqjresents the net ets taken over from the Derbyshire A8ri¢ultural and Horticultural Society, following incorporation of the Society on Ih 7 Dec¢mb¢r 1984. Balance at Net Movement 01.10.2022 in funds Balance at 30.09.2023 C2Pltal reserve Accwnulated [erY¢ 15.798 15,798 100 030 10. Council Members, Remuneration and Expenses The Council Members (Direclors) neither received nor waived any emolumenls or expenses during the year (2022: £Nil). 11. Analysfis of net assets by fund Unrestricted Funds Reslricied Funds Total Funds Fixed assets Current Assets Current Liabilities 1,732 115.597 1,732 115.597 115,828 115.828 Page 14