NORTH HALL, LOXWOOD ANNUAL REPORT AND FINANCIAL STATEMENT OF THE TRUSTEES OF NORTH HALL FOR THE YEAR ENDED 5th Aprfl 2025 Bankers The Co-operative Bank Independent Examiner Mr D Lugton Contents 1. Trustees, Annual Report - Page 2 2. Receipts and Payments Accounts - Pag& 8 3. Independent Examineff s Report on the Accounts - Page 10 NH Annual Report YE 5 April 2025 vl.2 Page I 0810612025
Trustees, Annual Report for the Period From 6 April 2024 to S April 2025 Charity name: North Hall Charity registration number: 207700 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its goveming document Para 1.17 The object of the Charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Loood without distinction of political, religious or other opinions, with the object of improving the conditions of life for the said inhabitants. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or servi6 identified in the accounts. Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.17 ar¥J 1.19 Hire of the hall end its grounds for meetings, lectures, classes and other fonns of leisure time oc¢upation. Acttvities include regular fundraising events including the annual village fete. Jau Club, Movie Nights Parn1.18 The hall's management committee have had regard to the guidan issued by the Charity Commission on public tenefit. Addltlonal Infomiatlon (optlonal) You may choose to include further statements where relevant about: NH Annual Report YE 5 April 2025 vl.2 Page 2 0810612025
Achievements and Perforniance SORP erentX The hall continued to provide a facility for the local population availablè for hire for a wide rang8 of one off and regular meetings and events. During the course of the year the most significant projects undertaken for the maintenance and or improvement of the facilities provided by the hall were: the implementats'on of an on line booking and invoicing system for the hall enabling hirers to make their own online bookings, an update to the hall's web site and email system, improvement of the driveway adjacent to the road entrance and additional car parking new signage at the road entrance to the hall grounds, installation of a CCTV system implementation of a data storage and backup system for the use of the manag8m8nt committee. Summary of the main achievements of the charty, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefrts to society as whole. Para 1.20 The projeds Vre fijnded by combinalion grants made to the hall and from the hall's income from fundraising activities and hall hire charges. Plans for the forthcoming year are Currently under review but include relocation of the existing heat pumps to a more appropriate location in order to improve operational efficiency replacement of all of the fluorescent lighting tubes in the main hall with LED based tubes for extended life and hence reduced maintenance costs refurbishment of several extetior doors. NH Annual Report YE 5 April 2025 vl.2 Page 3 0810612025
Financial Review Review of the Charity's financial position at the end of the period prepared on payments and recelpts (cash) basls rather than accrual ba81s, Worn as follows: Para 1.21 During th8 course of the previous financial year ending in April 2024, the hall's income from hire charges for use of the hall and grounds along with ottRr fundraising activities maintained Income broadly in line with previous years. This coupled with grants resulted in the hall ending the year in April 2025 with total monetary assets of £73,043 reflecting a small increase of financial assets of £140. compared to year ending 5 April 2024. At the end of the financial year the bottom line figures in the accounts, which have been prepared on a payments and reip1S (cash) basis rather than accrual basis, were as follows: Account 202412025 202312024 Currnnt £1,959 £2,654 Savings £70,088 £69,610 Cash £996 £640 Total £73,043 £72,903 Statement explaining the policy for holding resee8 stating why they are held ParB 1.22 The hall's reserves policy, which was originally developed for the hall by the previous Chaiman. was approved and agreed by the Trustees in August 2022. It was last reviewed. updated and approved in June 2024. A review for 2025 will be completed in the next few months. An overview of the reserves allocation as get out in the current reserves policy document is as follows.. £Amount Contingency Reserves 33.840 Capital Resee5 (Failed Assets) Capital Reserves (NH Development Plan 34,500 6,800 Total Resérves R• uired 75.140 It is anticipated that the review of the reserves policy will result in a reduction of the total reserves required, and it is therefore apparent that the revised reseryed totals will be more than NH Annual Report YE 5 April 2025 vl.2 Page 4 0810612025
adequately covered by the monies held within the Hall's bank accounts. Amount of reserves held Para 1.22 See above Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a oin concem Para 1.22 Para 1.24 Para 1.23 Structure, Governance and Management Description of charity's trusts.. Type of goveming document Para 1.2S The trust deed 'Governing Document, was approved by the Charity Commission for the administration of the North Hall Charty in 1967. Loxwood Parish Council is the Custodian Trustee of North Hall and the day-toaY management is the responsibility of the Management Trustees. How Is the charlty Constituted? J unincorporaled Para 1.25 irn Trustee selection methtrjs including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Pam 1.25 In September 2024, the then Chairman of the Management Committee, Mr Denis Cook, resigned from his role, both as Trustee and Chairman. Mr Tony Colling then took on the chainnan's role. This will be fonnally ratified at the AGM which is anticipated will be held in July 2025. Reference and Administrative details Chari name Other name the cha uses Re istered cha numb8r Charity's principal address North Hall Loxwood Ifilla 207700 North Hall Guildford Road Loxwood West Sussex RH14 OSF e Hall NH Annual Report YE 5 April 2025 vl.2 Page 5 0810612025
Names of tho charlty tru$tee$ who manage the charity Office (11 any) Datss acted If notfor who Name of pBrnon lor body) •¥rtitl•d ifan Denis Cook Chairman Resigned as Chairman and Trustee in September 2024 Trustee from 2024 AGM, Chairman from Sept 2024. Tony Colling Chairman The method of appointment of Management twstees is set out in the rules and byelaws adopted in 1938 and revised in 1967. Trustees are appointed at the AGM. Additional members of the management committee may be co-opted during the year by agreement of the managemerrt committ8e. Liz Lancaster Secretary John Seymour Treasurer Graham Moore Simon Bates Deborah Speirs Cor orate trustees- names of the directors at the date the re Dire¢tor n8m* rtwasa roved Name of trustees holding title to property b8longing to the charity ate• actsd If notforwholo Trustsg namo Funds held as custodian trustees on behalf of others Descripts"on of the assets held in this capacity none Name and objects of the charity on whose behaK the assets are held and how this falls within the Custodian charity's oty'ects Details of arrangements for safe cust¢xly and segregation of such assets from the charrty's own assets NH Annual Rewrt YE 5 April 2025 vl.2 Page 6 0810612025
Exemptions from disclosure Reason for non4isclosure of k8 rsonnel detsils Other o tional infonnation Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustee8 Slgnaturel8) Full namels) Position (eg Secretary, Chair. etc) n Devon Seymour Treasurer Anthony Colling Chaiman // NH Annual Report YE 5 April 2025 vl.2 Page 7 0810612025
NORTH HALL. LOXWOOD Receipts and p•ymonts accounts CC16a For tho porfod from CW0412024 OW04025 Scctioii A Reccipt% and payiiieiits Unrn8trict•d fvnds toth• nrnt £ Regtiictsd Endowmont funds fvnds 10 the noarost to the neaveJt to th• nearogt Total lund• La8t yegr totho nearn•t £ A1 Receipts Hire of hall Donation8 Bank interest Grants Sundrie¥ Fund raisin Sub total(Gross inL>)m& lor 19,786 19,786 17,246 26.750 1,164 1000 1,088 6,167 6,1FI 61 25,783 61 25.783 16,471 ARJ 46,Y 6,1S7 $2,915 62,731 A2 A88gt and Inv8strnont sale $99 tabl? . SI tot 46,758 6,157 52.915 62,Y31 A3Pa Consum8bles Buil¢Jin Costs Fund raisin ense$ airs and renewals Heatin htin Rates and water Refuse o)JllectK)n Cleanin and materials In8ur8n¢e TelMM$ and IT Grass and h• eoJtt Perfomiing righls and licenogs Printin and statio Miscellaneous 716 1S,392 10,834 13.131 6,154 6,389 1,313 13,131 6.154 6.389 1.313 13.281 1.014 2.439 2.272 385 1,932 2,034 1,320 2.496 641 17 532 44935 2.034 1.320 17 532 1,101 57,S13 Sub to A4 Asget arml invwtm•nt purchase4 (see table) CCTV Enlance si 46S7 4657 ns 1.140 Sub to 6,157 46,618 6,167 $2.775 57,513 flet 0fCelptpayfftts) AS Trnn•forn b•two•n fund• A6 C8h funds last year ond Cash funds thls end 140 4218 n,903 73,1)43 NH Annual Report YE 5 April 2025 vl.2 Page 8 0810612025
Sectioii B Statci?ieiit of assets ancl 113bilitie5 at tlip eiid thp period Unrestrlcted R¢striet•d Endowment funds fund• funds to noar•¥t £ to noarost £ to ne#t£ 1,959 70.088 Categories Details B1 Ca8h fvnd• Current a¢cthnt SaMng8 •Int rotsi cash lunds (agree bal8nces with reIpts and payments acccwnl{sll funds funds nds to no•ro8t £ to noarg•t £ lo n•aro8t£ Detsils B2 Other monotsry assots Fund to Thlch ast•t bdon Curr¢nt lue tlonal Details loptionall Fund to Twhich aet belon Detail Tables and thaws loptlondl v•lue tlonal B4 As•gts rotaln•d forth• ¢h8rity'$ own u¥• Kitthen equipment AV system Data storage and up CCTV system Defibrsllator Curtains Shelves and filing binets Synology data storage Fundlo Amount due Whèn due 7hl¢h 118blllty {optlon•ll (opoonal) relates OtailS BS Llabllltl•8 Signed by one or two tW8te88 on bthelf of 811 the Irustegs Signature Print eof John NH Annual ReportYE 5 Aprll 2025 vl.2 Page 9 0810612025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Independent Examlner's Report Report to the trusteg811 membors of l North Hall On accounts for the y•ar | 05 April 2025 ended Charity no (if any) 207700 Set out on pages I report to the trustees on my examlnation of the accounts of the above charity Cthe Trust.) for the year ended 0510412025. Re8ponslbilitie$ and As the charity tNstèes of the Trust, you are responsible for the preparation of basis of roport the 8ccounts in accordance WFth the requirements of the Charities Act 2011 {Ihe Act"). I report in respect of my examination of the Trust's accounts Gaffied out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. I have completed my examination. I confinn that no material m8tt8rn have come to my attention (other than that disc5osed below "> in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of theAct or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. . Please delete the words in the brackets rf they do not apply. Independent examlner'8 Statement Signed: Name: G. H. Relevant professlonal qualificatlon{sl or body lrfany): c+4froTrK4) IfyS £F NH Annual Report YE 5 April 2025 vl.2 Page 10 0810612025
Addr3. -rM E cE ' ss Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of Chartty accounts.. direGtions and guidance for examiners). NONE Glve here brief detall8 of any items that the examinar wlshes to disclose. NH Annual Report YE S April 2025 vl.2 Page 11 0810612025