NORTH HALL, LOXWOOD
ANNUAL REPORT
AND
FINANCIAL STATEMENT
OF THE
TRUSTEES OF NORTH HALL
FOR THE YEAR ENDED 5th Aprfl 2025
Bankers
The Co-operative Bank
Independent Examiner
Mr D Lugton
Contents
1. Trustees, Annual Report - Page 2
2. Receipts and Payments Accounts - Pag& 8
3. Independent Examineff s Report on the Accounts - Page 10
NH Annual Report YE 5 April 2025 vl.2
Page I
0810612025

Trustees, Annual Report for the Period
From 6 April 2024 to S April 2025
Charity name: North Hall
Charity registration number: 207700
Objectives and Activities
SORP reference
Summary of the purposes of
the charity as set out in its
goveming document
Para 1.17
The object of the Charity is the provision and
maintenance of a village hall for the use of
the inhabitants of the Parish of Lo￿ood
without distinction of political, religious or
other opinions, with the object of improving
the conditions of life for the said inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or servi￿6
identified in the accounts.
Statement confimiing
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.17 ar¥J
1.19
Hire of the hall end its grounds for meetings,
lectures, classes and other fonns of leisure
time oc¢upation. Acttvities include regular
fundraising events including the annual
village fete. Jau Club, Movie Nights
Parn1.18
The hall's management committee have had
regard to the guidan￿ issued by the Charity
Commission on public tenefit.
Addltlonal Infomiatlon (optlonal)
You may choose to include further statements where relevant about:
NH Annual Report YE 5 April 2025 vl.2
Page 2
0810612025

Achievements and Perforniance
SORP ￿erentX
The hall continued to provide a facility
for the local population availablè for hire
for a wide rang8 of one off and regular
meetings and events. During the course
of the year the most significant projects
undertaken for the maintenance and or
improvement of the facilities provided by
the hall were:
the implementats'on of an on line
booking and invoicing system for the
hall enabling hirers to make their
own online bookings,
an update to the hall's web site and
email system,
improvement of the driveway
adjacent to the road entrance and
additional car parking
new signage at the road entrance to
the hall grounds,
installation of a CCTV system
implementation of a data storage
and backup system for the use of
the manag8m8nt committee.
Summary of the main
achievements of the charty,
identifying the difference the
charity's work has made to
the circumstances of its
beneficiaries and any wider
benefrts to society as
whole.
Para 1.20
The projeds V￿re fijnded by
combinalion grants made to the hall and
from the hall's income from fundraising
activities and hall hire charges. Plans for
the forthcoming year are Currently under
review but include
relocation of the existing heat pumps
to a more appropriate location in
order to improve operational
efficiency
replacement of all of the fluorescent
lighting tubes in the main hall with
LED based tubes for extended life
and hence reduced maintenance
costs
refurbishment of several extetior
doors.
NH Annual Report YE 5 April 2025 vl.2
Page 3
0810612025

Financial Review
Review of the Charity's
financial position at the
end of the period
prepared on
payments and recelpts
(cash) basls rather
than accrual ba81s,
Worn as follows:
Para 1.21
During th8 course of the previous financial year
ending in April 2024, the hall's income from hire
charges for use of the hall and grounds along with
ottRr fundraising activities maintained Income
broadly in line with previous years. This coupled
with grants resulted in the hall ending the year in
April 2025 with total monetary assets of £73,043
reflecting a small increase of financial assets of
£140. compared to year ending 5 April 2024.
At the end of the financial year the bottom line
figures in the accounts, which have been prepared
on a payments and re￿ip1S (cash) basis rather
than accrual basis, were as follows:
Account
202412025
202312024
Currnnt
£1,959
£2,654
Savings
£70,088
£69,610
Cash
£996
£640
Total
£73,043
£72,903
Statement explaining the
policy for holding
rese￿e8 stating why
they are held
ParB 1.22
The hall's reserves policy, which was originally
developed for the hall by the previous
Chaiman. was approved and agreed by the
Trustees in August 2022. It was last reviewed.
updated and approved in June 2024. A review
for 2025 will be completed in the next few
months.
An overview of the reserves allocation as get out in
the current reserves policy document is as follows..
£Amount
Contingency
Reserves
33.840
Capital Rese￿e5
(Failed Assets)
Capital Reserves
(NH Development
Plan
34,500
6,800
Total Resérves
R•
uired
75.140
It is anticipated that the review of the reserves
policy will result in a reduction of the total reserves
required, and it is therefore apparent that the
revised reseryed totals will be more than
NH Annual Report YE 5 April 2025 vl.2
Page 4
0810612025

adequately covered by the monies held within the
Hall's bank accounts.
Amount of reserves held
Para 1.22
See above
Reasons for holding
zero reserves
Details of fund materially
in deficit
Explanation of any
uncertainties about the
charity continuing as a
oin
concem
Para 1.22
Para 1.24
Para 1.23
Structure, Governance and Management
Description of charity's
trusts..
Type of goveming document
Para 1.2S
The trust deed 'Governing Document, was
approved by the Charity Commission for the
administration of the North Hall Charty in
1967.
Loxwood Parish Council is the Custodian
Trustee of North Hall and the day-to￿aY
management is the responsibility of the
Management Trustees.
How Is the charlty
Constituted?
J unincorporaled
Para 1.25
irn
Trustee selection methtrjs
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Pam 1.25
In September 2024, the then Chairman of
the Management Committee, Mr Denis
Cook, resigned from his role, both as
Trustee and Chairman. Mr Tony Colling then
took on the chainnan's role. This will be
fonnally ratified at the AGM which is
anticipated will be held in July 2025.
Reference and Administrative details
Chari
name
Other name the cha
uses
Re
istered cha
numb8r
Charity's principal address
North Hall
Loxwood Ifilla
207700
North Hall
Guildford Road
Loxwood
West Sussex
RH14 OSF
e Hall
NH Annual Report YE 5 April 2025 vl.2
Page 5
0810612025

Names of tho charlty tru$tee$ who manage the charity
Office (11 any)
Datss acted If notfor who
Name of pBrnon lor body) •¥rtitl•d
ifan
Denis Cook
Chairman
Resigned as Chairman
and Trustee in
September 2024
Trustee from 2024 AGM,
Chairman from Sept
2024.
Tony Colling
Chairman
The method of appointment
of Management twstees is
set out in the rules and
byelaws adopted in 1938 and
revised in 1967. Trustees are
appointed at the AGM.
Additional members of the
management committee may
be co-opted during the year
by agreement of the
managemerrt committ8e.
Liz Lancaster
Secretary
John Seymour
Treasurer
Graham Moore
Simon Bates
Deborah Speirs
Cor
orate trustees- names of the directors at the date the re
Dire¢tor n8m*
rtwasa
roved
Name of trustees holding title to property b8longing to the charity
ate• actsd If notforwholo
Trustsg namo
Funds held as custodian trustees on behalf of others
Descripts"on of the assets
held in this capacity
none
Name and objects of the
charity on whose behaK the
assets are held and how this
falls within the Custodian
charity's oty'ects
Details of arrangements for
safe cust¢xly and
segregation of such assets
from the charrty's own assets
NH Annual Rewrt YE 5 April 2025 vl.2
Page 6
0810612025

Exemptions from disclosure
Reason for non4isclosure of k8
rsonnel detsils
Other o
tional infonnation
Declarations
The trustees declare that they have approved the trustees, report above.
Slgned on behalf of the charlty's trustee8
Slgnaturel8)
Full namels)
Position (eg Secretary,
Chair. etc)
n Devon Seymour
Treasurer
Anthony Colling
Chaiman
//
NH Annual Report YE 5 April 2025 vl.2
Page 7
0810612025

NORTH HALL. LOXWOOD
Receipts and p•ymonts accounts
CC16a
For tho porfod
from
CW0412024
OW04￿025
Scctioii A Reccipt% and payiiieiits
Unrn8trict•d
fvnds
toth•
n￿rn*t £
Regtiictsd Endowmont
funds
fvnds
10 the noarost to the neaveJt to th• nearogt
Total lund•
La8t yegr
totho
nearn•t £
A1 Receipts
Hire of hall
Donation8
Bank interest
Grants
Sundrie¥
Fund raisin
Sub total(Gross inL>)m& lor
19,786
19,786
17,246
26.750
1,164
1000
1,088
6,167
6,1FI
61
25,783
61
25.783
16,471
ARJ
46,Y
6,1S7
$2,915
62,731
A2 A88gt and Inv8strnont
sale
$99 tabl? .
SI￿ tot
46,758
6,157
52.915
62,Y31
A3Pa
Consum8bles
Buil¢Jin
Costs
Fund raisin
ense$
airs and renewals
Heatin
htin
Rates and water
Refuse o)JllectK)n
Cleanin
and materials
In8ur8n¢e
Tel￿MM$ and IT
Grass and h•
eoJtt
Perfomiing righls and licenogs
Printin
and statio
Miscellaneous
716
1S,392
10,834
13.131
6,154
6,389
1,313
13,131
6.154
6.389
1.313
13.281
1.014
2.439
2.272
385
1,932
2,034
1,320
2.496
641
17
532
44935
2.034
1.320
17
532
1,101
57,S13
Sub to
A4 Asget arml invwtm•nt
purchase4 (see table)
CCTV
Enlance si
46S7
4657
ns
1.140
Sub to
6,157
46,618
6,167
$2.775
57,513
flet 0f￿Celpt￿payfft￿ts)
AS Trnn•forn b•two•n fund•
A6 C*8h funds last year ond
Cash funds thls ￿ end
140
4218
n,903
73,1)43
NH Annual Report YE 5 April 2025 vl.2
Page 8
0810612025

Sectioii B Statci?ieiit of assets ancl 113bilitie5 at tlip eiid thp period
Unrestrlcted
R¢striet•d
Endowment
funds
fund•
funds
to noar•¥t £ to noarost £ to ne#￿t£
1,959
70.088
Categories
Details
B1 Ca8h fvnd•
Current a¢cthnt
SaMng8 •￿Int
rotsi cash lunds
(agree bal8nces with re￿Ipts
and payments acccwnl{sll
funds
funds
nds
to no•ro8t £ to noarg•t £ lo n•aro8t£
Detsils
B2 Other monotsry assots
Fund to
T*hlch ast•t
bdon
Curr¢nt
lue
tlonal
Details
loptionall
Fund to
Twhich a￿et
belon
Detail
Tables and thaws
loptlondl
v•lue
tlonal
B4 As•gts rotaln•d forth•
¢h8rity'$ own u¥•
Kitthen equipment
AV system
Data storage and up
CCTV system
Defibrsllator
Curtains
Shelves and filing ￿binets
Synology data storage
Fundlo
Amount due Whèn due
7*hl¢h 118blllty {optlon•ll
(opoonal)
relates
O￿tailS
BS Llabllltl•8
Signed by one or two tW8te88
on bthelf of 811 the Irustegs
Signature
Print
eof
John
NH Annual ReportYE 5 Aprll 2025 vl.2
Page 9
0810612025

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Sectlon A
Independent Examlner's Report
Report to the trusteg811
membors of l North Hall
On accounts for the y•ar | 05 April 2025
ended
Charity no
(if any)
207700
Set out on pages
I report to the trustees on my examlnation of the accounts of the above
charity Cthe Trust.) for the year ended 0510412025.
Re8ponslbilitie$ and As the charity tNstèes of the Trust, you are responsible for the preparation of
basis of roport the 8ccounts in accordance WFth the requirements of the Charities Act 2011
{Ihe Act").
I report in respect of my examination of the Trust's accounts Gaffied out
under section 145 of the 2011 Act and in carying out my examination. I have
followed the applicable Directions given by the Charity Commission under
section 145(5)(b} of the Act.
I have completed my examination. I confinn that no material m8tt8rn have
come to my attention (other than that disc5osed below "> in connection with
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance with section 130 of
theAct or
the accounts do not accord with the accounting records
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understsnding of the accounts to be reached.
. Please delete the words in the brackets rf they do not apply.
Independent
examlner'8 Statement
Signed:
Name:
G. H.
Relevant professlonal
qualificatlon{sl or body
lrfany):
c+4froTrK4) IfyS￿ £F
NH Annual Report YE 5 April 2025 vl.2
Page 10
0810612025

Addr￿3.
-rM E c￿E
' s￿￿s
Section B
Disclosure
Only complete rf the examiner needs to highlight matters of concern (see
CC32, Independent examination of Chartty accounts.. direGtions and guidance
for examiners).
NONE
Glve here brief detall8
of any items that the
examinar wlshes to
disclose.
NH Annual Report YE S April 2025 vl.2
Page 11
0810612025