THE GUEST HOUSE, LINGFIELD Charity Number: 207424 Trustee Report Year Ended 31 March 2025
THE GUEST HOUSL LINGFIELD Trustee Report for the yar eDded 31 March 21125 The pf¢scDts its report with the Receipts and Payments rep)rt of the charity for th¢ year ended 31 March 2025. Thc trustee has detemiined that it would be approprAate to usc the R¢c¢ipts and Payments option when preparin8 the aLYounts of the trLL8L LEGAL AND ADMINISTRATIVE DETAll Registered cl)arity number: 207424 The registered office and principal addrcss of the ch8rity is: The Guest House Vicarage Road LiDgfield, Surrcy RH7 6HA Other financial adviser5 are: BlackRock Investment Management (UK) Limited 12 Throgmorton Avenue London EC2N 2DL Independent Examiner Darren Harding ACA FCCA DChA Richard Place Dobson Services Limited 1-7 Station Road Crawley West Sussex RHIO IH'r TRUSTEE On 31 May 2018 the Charity C4Jmmission ted the scheme for the charity to confinn Lingfield Guest Hous¢ Trustee LAmited as the newtrwyttt and to confirni that Surrey County Council wa5 discharg¢d from its trusteeship of the charity.
THE GUEST HOUSE, LINGFIELD Trusttt Report for the year ended 31 March 2025 {continued) The dircclors of the trustec company holding office duTing the year were: Ian Jones- Chairn Joanna Unsworth- Treasurer Martin Cundey Rita Russell - Secretary Stephen Watson Sally Martin William Stcvenson 0CTIVEs AND ACTIVITIES Objectfivej and Aimi The charity is governcd by thc t¢rms of the Will dated I l Junc 1945 of Arthur BaW1n Hayward who died on 21 January 1954 and l¢ft th¢ Gued House and residuc, after legacies, of hi5 real and person esLqte to Surrey County Council up)n trusL The tru5tec, Lingfield Guest House Trusttt Limite4 is reSnSIble for the management of tbe Guest House and trust &ssets. The trustee company's tcrn]s of reference ar¢: 'To rnana8e th¢ Lingfield Guest Howe and the trSt IKoperty 8cnerally, and morc specifically the following issues: the maintenance and repair requiremts of the Gu¢51 House and its gardens (especially if buch repairs require alterations or additions to the cstate) and how sucb works are to bc financed. the sale of items of firniture and other contents of the house, irKluded in the trust proW, to incre¢ revenuc whicb will be credited to the Int fimd" and th¢ organisation of special functions in the local community and other fundraising Schemes to raise additional monies to help fund the Lingfield Guest House Tnt." ObJectlve4 Oryantsallon and Activity The ckmrity is cstsblishcd to maintsin the Lingfield Gu¢st House, which is uscd as a public library and UM. Mr Hayward endowed the building by directing that the income from his eslate should be applied towards the maintenance and repair of the house and garden. The building, which dates fiY)m the 15th centl and is listcd Grade ll•. is divided in two. Thc local public library is housed in part of building and the ren)ainder is a self- contained maisonette which is 0UpIed by a lenanL The contribution made by botb occupier5 goes towards thc running costs. general upkeep and rnaintenance of the building.
THE GUEST HOUSL LINGFIELD Truslee Report for the year ended 31 Mweh 2025 (continued) Statement of Public Benefjl The tru5t¢e h&8 paid due regard to the guidance on public benefit produced by the Charit1¢5 Commission and is confident that the work of thc charity rn¢ets all the cri1eTia for public benefiL Review of progress and aehlevements durkng the year The directors of the trustee company meet dwing the year to ¢onsid¢r vlouS matters latin8 to the upkecp and r¢storation of the building, and the incornc and expcnditure of the trnst. Durin8 thc year cyclical maiDt¢nance and repair work was carried out ai the Guest House and a detsiled inventory of the physical assets hcld by th¢ trust been maintsined. Contracts for security. maintenance of thc 88rdens and cleaning the building conlinue in place. A contract Is in place with Surrey County Council for the use of part of the building for the Lin8field Community Librdry. The maDag¢meDt contract for the maisonette has also been review¢d. Throughout the year, rcpairs and raailltCZWlCC Continued in respect of the buildin8 nccessary and th¢ gardens continued to k well ID(810¢d. Also, the clocks were repaired alld arc now workin8 well, InveBtmMt Polley The investsnent policy of th¢ trustee h&8 been to invest its funds to rnaintain their capital growth and io generale incorne to fund the running costs of th¢ building. As a small ¢harity the most cost-effective way of doing this is to invest in pooled funds. Th¢ majority oftrust &8sets wrnprisc invcstmcnts with BlackR¢xk Fund Managers and fimds held in thc bank. The di[torS of the tn company have reviewed the investhients and taken the view they remain appropriate for tbe trust ¢onservativ¢ly managed funds providing an incom¢ and capital growth. Iley are also ¢onsid¢ring diversifying the investsnent portfolio in th¢ future to ensure the best spread of risk and reward. Reserves Polley The dir¢ctOTS ofthe trustee company are working to ensure the bank aLtountholds abalancc of at l¢ast £50,000 to allow for the opcration of thc trust for at least six months in the event of the loss of income. However, where it is held to be imFnKl¢nt lo trdnsfer funds to the investments, the dircctOTS will allow a bigber of funds to be relained in the bank account until it is deemed appropriate for an investment to be made.
THE GUEST HOUSE, LINGFIELD Trustse Report for Ibe yer ended 31 March 2025 (continued) Risk Poliey The directors of the trustee company have revicwcd the risks facing the t. Those risks identified are.. potential Ioss of income due to reliance on limited users and darnage to the building by fir¢. They are content that the risks are well understood and that appropTiat¢ action to mitigate risks wherever possibl¢ has been taken. A fire risk assessment w commissioned and cornpleted aftcr thc ¢nd of the year and appropriate insurance poli¢i¢s have been put in plac¢ and policies will be reviewed annually. Financ ltsese financia] statements show thc current financial slate of thc tru8t which is considered to be sound. ResponsSbllltles of tbe Trustee The Charities Act requires the trustee to prepare financial 5tstcmcnts for each finan¢ia] year which give a true and fair view of thc state of affairs of the charity at the end of the year and of the incoming and outgoin¥ resuurces for thc year then ended. In preparing those financial stst¢ments, the trustee is required to sclect suitable accountin8 policies and then apply them consistently making judgement5 and estimates that are reasonable and prudent. Th¢ trustee rnust a150 prepare the financial ststements on the Boing concern basis, unles5 It is inappropriate to presume that the Lharity will continue ils activitics. The tNstec is r¢spvnsible for keepin8 proper accounting records which disclose reasonable accuracy at any time the financial pusition of the charity and to enabl¢ it to ensure that the financial ststements comply with the Charities Act 2011, The trustee is also responsiblc for safe¥uarding the assets of the chaTity and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularilies. The board k¢¢ps its membership under review and Seeks to ensure that it reflects the skills 8JMI experience needed to discharge ils r¢sponsibilities. Its approach to recruitment reflects the circumstances of a small. local charity that experiences low turnover. The board will make use of advertisement or other approaches to recruitment as appropriate. This report was approved by the trustees on 21 August 2025 and signed on its behalf by: lan Jones Chairnian and director of Lingfield 13uest Hous¢ Trustee Limited
CHAttlTY COMMISSION FOR ENGLAND ANO WAIES 207424 Receipts and payments accounts CC16a Forth• p•nod from 01104r2024 3110312025 To Section A Receipts and payments Untestricte fund• Restncted fund• Endowmertt nd• Tot•1 tund• tr Al Rocel ts Réntal Inrtsne frrffi IilyBry 1 Rentsl Income frorn m8150nette Initrnsl Inc¥yne troffl investrnen Dividond sncome Inv¥trnenl• 17 13.198 1S,600 20.879 Sub total fGro8s incom8 for AR) 5¢133 01,1J) 49,474 A2 A•••t and InvMlJn•nt ••l••, l••• tsbl• . Su) ¢Ot•l 0,133 .1 49,474 m•nts main0n¢¢0l buil¢Jiry •nd 111.13J 8.1•J 10.871 7,3J2 2.J19 ffjo Govern•rKcu ndry 2.S•9 2SO Sub tot•1 ,671 A4 A•••t and In1m•nI purch•sM, IM• t•bl•l Buy-ln of sharqi- ERF Sub lOt•l I9.5 ,87• 96.429 N•t olr•c•IpfPIYrn•nts) A5 Trnn•ftrrn botw¢¢n fund• A6 C••h lund8 last y•ar •nd C•sh funds thls y••r •nd 48.9 47.519 73.9n 47,819 73,977 93,474 47.510 CCXX R1 acc4unts ISSI
Section B Statement of assets and liabilities at the end of the period Unmtrld•d Regtrlctsd fundg fuThd to n••r••tE to Ii•aMIi E Endowrnant fund• •rn•t E Cate9ories Detalls B1 Ca8h fvnds Bk actnt in the n•mofthè Tru$le¢y- Unglda GL&t Hou 7a.977 Tot•1 ce8h funds 73,977 Unr•8trlctod fvnds Rwtrfct•d fund• rMr•Btt Endowm•nt lund• D•t•ll• 82 Qth•r mon•t•ry a•••t• Ilund to whlch I•t b•loTr thcted Curr•nt Dn• Co•t loptTh•ll B3 Inv••lm•nt •M•l• (nat• 21 Eyty•4rd1n Ryir FUTr# 196.93 e¥wHrdln•ry Ir Fund Unrttthctedfvn 135.434 Cw'tsl Fwfvs E11 446.198 & R•pr Fu 137,042 TOTAL 391.B27 117,60• FurNI to whlth IOn ndowrentfvnd• Co•1 l•ptlgn•ri 3,800 Curr•ntv•lu• OMI 1,000,000 Dotall8 rttlol¢J wop•ty In0 31 4 AM•ts r•t•ln•d forth• ¢harlty'• own n%ntary 2D071081 InDt•41 216,250 whlGh Amount du• Wh•n du• D•t•ll• B5 Llabllltl•• CCXX R2 accounts ISSI
Section C Notes to the accounts N(1• 1". rBrtd IruM La0t¥r, Surycwnty C11 rjbww rnntsl payM•rt d frDm olthe month to lh• 24th olth• trJltyirvJ rftonth. Th¢1 m••n6 that onty 3 r•c4W m th• swr te 31 Marth 2024 wlmch that inc¥yrn hwJhwthJ Jpar ther• normal lour pasTrents. Not• 2." Inve•trn•nl lu¥ arv in7mW tyth• m•rwJ•r4. Bl•oRoo, inveitrngnlfvn¢Js. BckRcpY( Chanb•$ Gro¥rth & Inc£ffi• Fur (Fwousty 8LK Ckn•nb•s UK Equty Fund and 8LK Chwrtbgfj UK BoThJ FU), arn spouk•Uy lalornd to rnwt the no•di ofth• smolK•rcharty. Th• ft¢m lh• r•p•wfvrJ go wrto th• •xtr•orthMry r•p•lr lund, wich alle Ihe in¥utrwt to uwl forryw Extr¥ordinwy R•w FUNI. pwty. b1&11¥ rn•y Tr]ulr•.' Ex#ofdiny R•patr Fu. pvty. h•kl k m••tarby mOr I•1 th• buUdlrJ rnqulr•'. Capitl En(hy•fft Fw Fr••ho Pvop•ty- cornpriling orml r¥J•l IrAwtsd, llnt•Mn&i ind R•Wr FthI-TAth4ttln1ld tof ••pM•Wy h p•rt ofth• P•rnianent EndoTMnt Nob J. Fr•ad TM r•bwwc• ••1 •iiii•nqiAw Thm••t 1thllde£•taltr trrf HoFVrC 29 JY 2025, •M It £2,378.78J VAT IM bAW alnlrtrAt1•mrn altra•trth• bulk1kw w41rull1l b1¥$ ¥>•th th• •ir01th• £218.250. c3)x ofreFthw the rellil mkel. MMt•re not In th• to1¥ th• llnawi un•1 #rr• ¥t wntgny wll bfoughl AIio N fin11 Th• iithk& •t IèA•t ont• A ytsfbyh%J LNT tru4•¢wwy. Th v•kth It•ms. • dup1• l• SrJ by orn ortrJ tru•*M c b•MWof Ill Ih• trui&••i Slgnat Ptht N•rn• Dttl• of l•n JM 2110812025 CCXX R3 ¥ciwnts ISSI
Independent examiner's report to the Trustee of Lingfield Guest House Trust
I report to the charity trustees on my examination of the accounts of Lingfield Guest House Trust for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Darren Harding ACA FCCA DChA
Richard Place Dobson Services Limited 1-7 Station Road Crawley West Sussex RH10 1HT Dated: 26/09/2025