2024-03-31-accounts

THE GUEST HOUSE, LINGFIELD Charity Number: 207424 Trustee Report Year Ended 31 March 2024

THE GUEST HOUSQ LINGFIELD Trustee Report for thc yur ended 31 March 2024 Th¢ trustcc presents its report with the Receipts and Payments re￿rt of the charity for the year ended 31 March 2024. The trusle¢ bas dctennl1￿d that it would bc appropriate to use the Receipts and Payments option when preparmg the of the trust. LEGAL Al￿ ADMINIsTRAT￿E DETAILS Registered charity number: 207424 Th¢ registued office a￿1 prin¢ipal address of the Charity is: The Guest House Vicarage Road Lingfield, Su￿eY LH7 6HA Other financial advis¢rs a￿. BlackRock Inv¢sttn¢nl Managcment (UK) Limi*d 12 Throgmorton Avcnue London EC2N 2DL Independent Examiner DaTren Harding ACA FCCA DChA Richard Plac¢ Dobson Services Limit 1-7 Station Road Crawley West Sussex BIIIO IHT TRUSTEE On 31 May 2019 the Ckjarity Coromission altcr¢d the scheme for the charity to confirn) Lingfield Guest HO￿se Trustee Limit¢d as the new truste¢ and to confinn that Surrey County CouD¢iI was dixharged from its trusteeship of thc clwity.

THE GUEST HOUSE, LINGFIELD Trn¥tee Report for Ibe year cnded 31 March 2024 (eontinued) The directors of the trustee company holding office during the year were: Ian Jones- Chainnan Joanna Unsworth - Treasurer Martin Cundey Rita Russell - Secretary Stephen Watson Sally Martin William Stevcnson ORIECTIVES AND ACTIVITIES Objectiv¢J And im8 The charity is governed by the temls of the Will dated I l June 1945 of Arthur Baldwin Hayward who died on 21 Junudry 1954 and Icft the Guest House and residue, after leBacie4 of his real and personal estate to SU￿eY county Council upon trust. The trustec, Lingfield Guest House TnLqtee Limited, is responsible for the rnanas¢m¢nt of the Guest House und trust assets. rhe trustee company's temis of refucncc ar¢.. "To manage the Lingfield Guest House and thc trust property 8enerally> and more specifically the following issues: the maintenance and repair requirements of the Guest House and its gardens (especially if such repairs require alterations or additions to the e5tale) and how such works are to be financed. the sal¢ of itein5 of furniturc and other conlents of the housc, included in the trust property, to increas¢ revenue which will be credited to the trnst fund. and the or8anisation of special fimctions in the local community and other fLmdraising schemes to Iaise additional monies to h¢lp fimd th¢ Lingfi¢ld Gucst House Tn￿t., Obje¢tiveN, Organisation And Attlvity Thc charity 15 Cstsblished to maintain the Lingficld Guest House, which is used as a public library and museum. Mr Hayward endowed th¢ building by dIT￿ting that th¢ income from his estate should be applied towards the maintcnancc and repair of the house and gaTdcn. The building, which dalcs from the 15th Century and is listed (irad¢ II is divided in two. The local public library is housed in part of the building and the remainder is a self- contained maisonette which is occupied by a tenant. 'Ithe contribution made by both occupiers goes towards the running costs, general upk¢¢p and maintenanc¢ of the building.

THE GUEST HOUS& LINGFIELD Trustee Report for the year ended 31 March 2024 (continued) Statement of Public BeDefjt The trustee has paid due regard to the guidaTKC on public benefit prod￿￿ by the Charities Commission and is confident that the work of the cFwity meets all thc ¢rit¢ria for public benefit. Review of progrem •chievemeDts duriDg the year The directorJ of the trustee eompaDy meet during the y¢ar to wnsider vario￿$ matteT5 relating to the upkecp and restoration of the buildin8, and the income and ¢xpenditure of thc trust. During the year cyclical maintenan¢¢ and repair work w&$ ￿Tried oul at the Guest HO￿8¢ and a detailed inventory of the physical assets hcld by the trust h&% bccn rnaintsined. Contracts for security, maintcnanc¢ of gardens and cleaning the buildin8 continue in place. A contract is in place with Surrty County Council for the use of part of the buildin8 for the Lingfi¢ld Community Library. Thc managem¢Dt contract for the maisonette also been reviewed. The dircctors of thc tnjstee company have a￿eed to a prO￿nMe of work in thc gardcn5. removing unsafe and overgrowi trees and ve8etatIo￿ which is still in progress. Replacerncnt trees have been plaDtcd as required by the local authority as the building and 8ard¢n are in a conservation are& Invutment Poll The invcslment policy of the trustee has been ID invest its funds to maintsin their capitsl growth and to generate incorne to fund the nming costs of the building. As a small charity the most cost-cffective way of doing this AS to invest in pwled fimd5. The majority of trust assets comprise investrKnts with BlackRock Fund Manager5 and funds held in the ba]Jk. The dir¢ctors of the company have reviewed the investments and taken the view tIKy remain appropriate for th¢ trust as conservatively managed funds providing an income gnd wits] Reserves Policy The directors of the trusQe Company are working to ¢nsure the bank accowit holds a balance of at least £50,000 to allow for the O￿ation of the tnLSt for at least six months in the event of the 105s of income. However, where it is held to bc imprudent to transfer fimds to the investtt)cnts, the dir¢ctors will allow a higher of funds to be r¢tsined in the bank account until it is dccma appropriate for an inv¢stment to be madc. During the year, £70.000 was invested into the BlxkRock inveslment fun

THE GUEST HOUSE. LINGFIELD Trustee Report for Ibe year ended 31 March 2024 (eontinued) Risk Policy The directors of the trustee company have reviewed the risks facing the trust. Those risks identified are: potential loss of income due to reliance on limited users and darnage to the building by firc. They are content that the risks are well understood and that appropriatc action to mitigate risks wherever possible has been taken. A fire risk assessment w&$ comrnissioned and completed after the end of the year and appropriate insurdncc policies have been put in place and policies will be reviewed aJ)nually. Finane l&ege financial statements show the curreni financial stste of the tn￿1 which is considercd to bc sound. R￿ponsIbIlIti￿ of th¢ Trujtee The Chariiies Act requires the trustee to prepare fJnancia] statements for each fmancial year which give a true and fair view of the stste of atYaiTS of the Lhdrity at the end of the year and of the incoming and outgoing rcsourcc5 for th¢ ycar thcn end¢d. In preparing those financial statcmcnts, the trustcc Is rcquired to sclcct suitable accountillg policies and then apply them consistently, making judgements and estima*s that are reasonable and prudent. The trustec rnust alsu prepare the financial statements on the going concern basi unless it is inappropriate to presume that the charity will continue its activities. The truslee is responsible for keeping proper accounting records which disclose with reasonable aL'LuriiL'y lit any time the financial position of the charity and to cnable it to cn5UTe that the financial statements comply with the Charities Act 2011. The trustee is also responsible for safeguarding the asset5 of the charity and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. Th¢ board ke￿6 its MCmb￿hlp und¢r rcvicw and s¢ck5 to cnsuK that it r¢flcct5 th¢ ski115 and experience needed to discharge its resp)nsibilities. Its approach to recruilment reflects the circumstances of a srnall, local charity that cxperiences low turnover. The board will rnake use of advertisement or other approaches to recruitrnent as appropriate. This report was approved by the tTh￿eCs on 24 Oclober 2024 and Si￿ed on its behalf by: Ian Jones Chairn￿ and director of Lingfield Guest House Trustee Lijnited

CHARITY COMMISSION FOR ENGIANQ AND WALES 207424 Receipts and payments accounts CC16a For th• perfod OIIW2023 3110Y2024 To Section A Receipts and payments Un￿t￿Cted fvnd• Restricred lund• Endowment fund• Totsl fund to thtr A1 Recelpts Rtntsi Inwrne frorn li Rentsl iThxmÉ IfC#n ifttsresi In￿rne fvorn 1nve5trn￿ts DIV￿￿On￿ Intthmefrom 13.196 15.1 13,920 18,600 15.6 Xl,679 Sub lot•l(Gffjss in¢ome lor AR) 49,474 A2 A4••t •nd In¥••tm•nt ulm, tsbl•l. Sub tot•1 41474 41,474 80,260 A3P4 •nts MainleDinL of buildi Running cos G￿•man¢ c£4ts Sufi¢ry 1S,671 7.JJ2 2,369 ii,oJJ S.970 Sub tot•1 1•,37• A4 A•••1 and In¥ulrn•nt purch••••. t*bl•l Buy-ln ol ahbffj8- ERF 70.1￿0 Sub tot•1 95.4x1 10,378 N•t of rnc•ipts/(p•ym•nts) AS Tr¥n•f•rn b•tw••n lunt1• A6 Ca•h fund8 14•1 y•ar •nd C•sh fvnds thls •nd 30.872 93,474 47.519 93,474 47.519 62,602 93.474 CCXX R1 8oxunts ISSI

Section B Statement of assets and liabilities at the end of the period Unrn8trict•d R￿trICt4 lund8 nd• •rtst £ to n•ar•M E Endowmènt fund• C•t¢gorlg¥ D•tall¥ 81 Ca•h fund• sc¥vJnt (h•ld in olthl Trultse wmpwy. Llwfidd Ho Ltd) 47,11• Totsl c•sh lunds 47.1519 Unrn•trlct•d lund• R•¥trSct lund• to £ endowm•nt lund• to DMr••t£ to which ••t b•lon D•tall• Exh4Trlln•ry R•p•lr Fur lopt10￿1> B3 Inv••tm•nt M••t• (not• 2) 218,126 CaF4tAI Endo¥b7nrt Fur n10￿Trt 430,970 & R•yirFund En¢cfAThnt hJnd• 142,492 TOTAL t• whl¢h a•t•tb•lun Endprni fvnd• Co•tlOpWu￿Il 3,100 CwTr•rrthTI B4 Aa••t• r•tsln•d ft>r th• ch•rfty'• own u Fr•thold prem Inota 31 4fS,QQ) In￿ntr)ry IV•lU•tl￿ 2007n81 InelA 41 218.180 Fund 10 whleh Afft￿jnt d Wh•n du• D•t*ll• 85 Ll•blllti CCXX R2 a￿Unts ISSI

Section C Notes to the accounts Ikle 1. DuriThJ the ￿•r. &Jffey County tw rentsl PO￿￿1￿•1• from lh• •n4 ofth• month to • 241h of Ihe frAkMig mcth. Tr• maans th•tth•r• •r• only 3 wyM￿tr rncoN•Y in lh• yesr bj 31 Marth 2024 YAhickn that inc4Th rè1ty4v th¥ year. ywr, tr•re $￿U￿￿ L• nornal fr￿r ot•2'. Inw¥trwts Inv¢8lmwt fvndB • tyth• fvnd min4ers, BWRock, in pDJd i¥￿tr￿ent fvndo, BLqdrR0￿ Chinti•s Gwth & Ir￿l￿ FurKI 8LK Ch•r(b•s UK Equty FuThl and 8LK Chwtss UK 8ond Fund). •r• biil)red b) nxet th• naods ofth• smill•r thartty. The lthwlfrThn lh• wxl r•p•wfvryl il o) thto th••xiwkn•ry(•pw fvnd, tMNr Extraoolingry FuTh1. r¥wnu•- to m••lwry T￿1￿ th• bLllJlrq may rnguir•,' Capitsl P•nn•n•nt En¢JvMnoftt Fund Frwhohj Prnporty- c4xrw•ty ¢y4iln¥ catyl In￿￿￿,. M•lnts••nc• •ThJ WlrFund- for t•paW L• partotth• Pwm•n•nl Endamn￿l Not• J.. Fr•K4d In Vd h•￿ on b￿￿e• tht It valLl¢￿. 19B9, th• t￿ildIn￿ •1￿u•d It E415.000 on lh• Th•prwtyMw•i)A•l ¥J r•Tiwtt¢tr•w• al• mLthwn th• t￿Ilding tydlrKrq 1rXéY￿ M••t4 b••ryAd th• mrt•nw¢ na r•Faioll Q16.250. bu•d ￿ th• ¢411 01r•￿n9 Ikmi In rtthlll ff•ll mw81 Th••• we not d•J in trat ¢tr•firth)•l ¥¢•t¥n•nL• ur￿1 are •t wlntwy k•p¢ F•y. 8on•d tyone Ort￿ truit•w on behAff of 411 th• tr￿1• D•1• of Slgnabj Pthl Nam l•n Jor*s 24111)r2024 CCXX R3 Acuunts ISS)

Independent examiner's report to the Trustee of Lingfield Guest House Trust

I report to the charity trustees on my examination of the accounts of Lingfield Guest House Trust for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Darren Harding ACA FCCA DChA

Richard Place Dobson Services Limited 1-7 Station Road Crawley West Sussex RH10 1HT Dated: 06/11/2024