2023-03-31-accounts

LINGFIELD GUEST HOUSE TRUST Charity Numbcr: 207424 Trustee Report Year Ended 31 Mareh 2023

LINGFIELD GUEST HOUSE TRUST Trustee Report for tbe year ended 31 Nfarch 2023 The trnstee presents its report with the Receipts and Payments report of the charity for the year ended 31 March 2023. The trustee has detemiined that it would be appropriate to use the Receipts and Payments option when prep￿ing the accounts of the trn5L LEGAL AND ADMINISTRATIVE DETA￿s Registered ¢harity number.. 207424 The registered office and principal address of the charity is: The Guest House Vicarage Road Lingfield, Surrey RH7 6HA Other financial advisers are". BlackRo¢k Investtnent Management (UK) Limited 12 Throgmorton Av¢nu¢ London EC2N 2DL Independent Examiner Richard Place Dobson 1-7 Station Road Crawley West Sussex RHIO IHT TRUSTEE On 31 May 2019 the Charity Commission altered the ￿heme for the charity to confirni Lingfield GuestHwse Trustee Limited as the new trustee and to confim that Surtey County Council was discharged from its trusteeship of the charity.

LINGFIELD GUEST HOUSE TRUST Trustee Report for the year ended 31 M&rch 2023 (continued) The directors of the trustee company holdin8 office during the year were.. Ian Jones- Chairman Joanna Llnsworth Martin Cundey Rita Russell Stephen Watson Sally Martin Williarn Stev¢nson OWECTIVES AND ACTIVITIES Objectives and aim5 The chaiity is governed by the terms of the Will dated I l June 1946 of Arthur Ba]dwin HaY￿.&[d who died on 21 January 1954 and left the Guest House and residue, afteilegacies, of his real and personal estate to Surrey CIMJnty cl￿nCil upon trust. The trustee, Lingfield Guest House Trustee Limited. 15 responsible for the management of the Guesi IIou5e and trust assets. The trustee company's ternis of reference are.. "To manage the Lingfield Guest Hwse and the trust propety generally, and more specifically the following issues". the maintenance and repair requirements of the Guest Hwse and its wdens (especially if such repairs requir¢ alt¢rations additions to th¢ ￿tate) and how such works are to be financed, the sale of items of furniture and other contems of the h￿Se, included in th¢ tn￿t property. to increase wenu¢ which will be credited to the trnst ￿nd, and the organisation of special functions in the l(Kal community and other fundraising scheme5 to rdise additional monies to help fund the Lingfield Guest House Trnst." Objeclive& Organisalion and Actryity The charity is established to maintain the Lingfield Guest H￿Se. }￿hleh is used as a public library and Jnuseum. Mt Hayward endowed the building by directing Ihai the income from his estate should be applied towards the maintenance and repair of the house and garden. The buildin8. which dales from the 15th Century and is listed Grade It* is divided tn two. The local public library is housed in part of th¢ building and the r¢mainder is a s¢lf- contained maisonette which is occupied by a tenant. The contribution made by both occupiers Boes towards the running costs. general upkeep and tnaintenance of the building.

LINGFtF.LD GUEST HOLSE TRLST Trustee Report for the Ye￿ ended 31 March 21123 (continued) Statement of Public Benefrt The trnstc¢ has paid due re8ard to the guidance on public benefit produced by the Charities Commission and is confident that the work of the charity meets all th¢ criteria for public benefit. Rtvieiv of progress and Achievements dvriDg the year The diTector5 of the trustee company meet during the year to consider various matters relating to the upkeep and resloration of the buildin& and the income and &xpendilure of the tNst. During the year cyclical maintenance and repair work was carried wt at the Guest House and a detailed inventory of the physical assets held by the tn]st has been maintained. Contrarts for security, Maint￿ance of the 8ardens and cleaning the building continue in +¥4 place. A surv¢y of the fixed wiring (EICR) resulted in the updating of the control panels and external lighting A contract 15 in place with SutTey County Council for the us¢ of part of the building for the Lingfield Community Library. The rnanagement contract for the maisonette has also been revi¢wed. The directors of the trustee company have agreed to a piowme of work in the gardens, rem0￿1n8 unsafe and oN'ergroThm trees and vegetation, V4hich is still in wo8ress. New railings and balustrade have been erect¢d friJD] the front wate to the main door. Investment Policy Th¢ investment policy of the trustee has been to invest its funds to maintain their capital growth and to generate income to fund the running costs of the building. As a small chan'ty the most cost-effective way of doing this is to invesr in pooled fiJnds. The majority oftrust assets comprise investments with BlackRock Fund Managers and funds held in the bank. The directors of the trustee company hai'e reviewed the investment5 and taken the view they remain appropriate for the trust as conservatively managed funds providing an inrome and capital gr0￿h. Reserves Policy The directors of the trusiee company are workingto ensuTe the bank arcwnt holds a balance of at least £50,000 to allow for the operation of the twst for at least six months in the event of the loss OF income. HOWe￿.er. ￿,here it is held to be imp￿dent to tran5fei fvnds to the investm¢nty the directors will allow a highei of funds lo be retained in th¢ bank a￿oUnt until it is deemed appropriate for an investment to be made.

LINGFtELD GUEST HOUSE TRUST Trnstee Report for the year ended 31 Ilarch 2023 (continued) Risk Policy The directors of the t￿stee company have revieThed the risks facing the trnst. Those risks identified are.. polential loss of income due to reliance on limiled users and damage lo the buAldin(7 by fir¢. They are content that the risks are well understood and that appropriate action to miiigate risks wherever possible has been taken. A fi￿ risk assessment was commissioned and completed after the end of the year and appropriatc insurJnc¢ policies have been put in place and polici&s be reviewed annually. Finances These financial statements show the current financial state of the trust which is considered to be swnd. Responsibilities of the Trustee The Charities Act requires the trnstee to prepare financial stat¢m¢nts for ¢ach financial y¢ar which give a true and fair view of the stsite of affairs of the charity, al the end of the year and of the incoming? and outgoing res￿rceS for the year then ended. In preparing those financial statemen14 the trust¢¢ is r¢quir¢d to select suitable accounting policies and then apply them ￿n5]stently. making judgements and estimates that are reasonable and prudent. The trustee must also prepare the fiT]ancial 5tatement5 on the going concern basis, unless it is inapproprialc lo presume that the ch￿lty will continue its activities. The trustee is respcLsible forkeepin8 proper accounting records which dI￿10$e with reasonable accuracy al any time the financial posttion of the tharity and to enable it to ensure that the financial statements comply with the CharTties Act 2011. The trustee is also responsible for safeguarding the assets of the charity and hence for tsking reasonable steps for the prevention and detrction of fraud and other irregularities. The board keeps its membership under review and seeks to ensure that it reflects the skills and experience needed to discharge its Tesponsibililies. Its approach to recruitrnent reflects the cKrcumstances of a small, local charity that experiences low turnover. The board will make use of advertism¢nt or other appToaches to tccwitment as appropriate. This report was approved by the trustees on 17 January 2024 and signed on its behalf by.. lan Jones Chainnan and director of Lingfield Guest H(we Tru5t¢¢ Limit¢d

CHARITY COMMISSION FOR ENGLAND AND WALES Tho Gu88t House, LSngfidd 207424 Receipts and payments accounts CC16a For the period from 0110412022 3110312023 To Section A Receipts and payments Unrestricted funds Restricted fund$ Endowment funds Total funds Last yèar tothB nearqlt É tothe wreste tothe r￿lest £ ts+lh¢ nearest£ A1 Recolpts Renial Inc4Jrne from library Rentsi Ir￿me from maisonette Interest Income from Inveslfflents DI￿dern￿ Inume from Lnve5bnents 15,92D 15.600 15.9 15.6Ct) 14,236 15.600 1.287 1S.407 18.73Q 18,730 Sub total(Gross income for AR) S30 50,250 A2 Asset and Inve$lment sales, 1808 tablo1. Sub totsl SO.250 50,250 46.530 A3Pa ents Ma￿te￿anGe of building tynd grwnd$ Runnin9 ￿$ts Goveman(*co Sund 11.033 5,970 1325 50 15,739 5,672 2.$49 5.970 Sub total 19.378 19,378 A4 Asset and investment purcha5e$, Isee table) uy-ln of gharÈs- ERF Sub total 19.378 19,378 23.860 Net of re¢eiTpts/(p¥yments) A6 Transfers be￿ten funds A6 Cash funds last yaar end Cash funds this year and 30,872 30,872 21670 62,602 93,474 62,602 93,474 39,932 $1602 CCYX R1 accounts ISSI 17101r2024

Seclion B Statement of assets and liabilities at the end of the period Unre$trfeted Re$tri¢ted fvnds fund¥ to £ ton•4rvt£ Endowment funds n•ar•# É Categorfes Detalls 81 Ca•h frJnd8 Bwnkaccowi IhfAI In th8 naryartr TnJStsèfnmp8ny. Gue31 H￿j9£ TnJsi Lbjl 01474 rotal ¢ash fvnds 93,474 Bl) Unrestriciod fund¥ Endowment funds fund$ Deta118 B2 othor monetary assets FuTrdtvwhkh tsvt bdon Re1t￿led1Un0s Detall8 Er￿￿￿in￿ry Repair Rund Cortlwonall 83 In¥￿tr￿ent assots Inotg f) 230,182 Cawtal EnLlJsTnent FL 418,732 mainiwan￿ & Rerdr Fund 139,385 TOT 71&219 Fwnd to whh 4S1Ot Eni*JvrnÈnt ry•ntval Detslls Freeh￿4 ryopertyimte 21 84 A¥s•ts r•takn8d for the ¢haTity'¥ ovffl u 3.800 4fS.000 IrT4entsylTrra1L4tiLVTr 2Q071081 Inots31 ndowmenl fvnds 216.250 Fund to whleh Detsils ono1 B5 Llabllltl•B CCXX R2 3ccount¥ ISSI 17101R024

Section C Notes to the accounts Nrtg l." In¥•n¥rts Investsnent fund8 arB inve#ed by the ￿nd manageTS. Bkd¢RO￿. In investment funds, 8￿￿[Rock Charfues Gro%trth & Incomè Fund IprevKJu$ly BLK Charities UK Equlty Furwj and BLK CharitiÈ$ UKB¢nd F￿dI. ire •F¢tyl¢aUy tailored to meet ￿ ne¢dsaf th• ￿81￿r Ch￿ty. The interest from the minteTr&rKe and repaif fund VAII go In￿ the ektraordlnary f•p•lr frjnd, allow5th• IN•#ment income ts t LKed for reFeirs. Thp Investmènts afo alornted betswn three funds. IhJF8strkt•d￿￿rf$ belng.. Revenu8', R•strkt8d I￿1￿ h.. Ektra¢rdlnary Ro￿lr Fund. reVen￿- hY to meel any major reylrsthè ￿lhI1￿ rniy reqwre.. Ca￿1 PerlnHne￿t End0￿ent Fund Freehok1 Pr¢perty_¢ampri¥ng oriuin41 ¢plt81 Inve¢ted,. Mairtenarr aNI R•palr FuThJ-vthd5t J#ourled for 8eparatdy its port of1￿ Permunetrt EnL)wment • 2., Fro4lbJ Wokwrty Ih•l>J#stfrlJw 1$ ￿1￿jIr￿j and Is heklontr bAlarvA sFA•t at h orgir¢l vBluabJfi. Itkn$ W0h￿l￿1￿ valuod tyenrton in J•nwary I￿. thè bjldiry w￿￿l￿dat£4lS,l￿lJV￿trrt t491¥ Of r•irtot￿ ￿8t$s￿￿$Smort 7115 fwthB gxtra Conslrk￿on¢¢9tslh1t rrAybg InGuvrd In rewoduciii WtyofmÉtenaLs Th• yopertyw#sèr￿wrfOts Ih TN¥l l¥thy 8$ a putrdk litTrry I￿j rnu8wm. Hafvyrd eTrJrA¥dl ikjrf tyLliKtiry IhllilhB intr)n lffjm h1¥ ¢¥t•t¢ $tt0u￿ bg aTwknlt0￿rds tr rnaintgnsnGo and Myir rdBn. PW¢ ?'. Inverrtory fhJdrvJ 2CQ7K¢an Ir¢￿tOry￿•S¢IrII1￿¥￿I and the iei8ed v•luotknn Gortert6 of lh£ Gu•st Fbus•w•¥ I6,2￿. bpEod on th• w¢bAWcostof te#èciwth• it¢m¥ In tho norwAI retsil mayknl. Th•se ￿$￿ts ar• in shpet Drtrrtfinancl 5tstem2nts unti1 su¢h Ilma¥ tkyoro soklAlthKh Frint ar wo¢thvlll bt brou9htirto thè Ihallcial $tt•ments. Tth inventory 1$ ¢ho¢k•d •t￿ast onc• a￿r by raclors ofthtr trU%te• ¢omF•rny. ako klKI(¥mphic record olal Vall￿ Iiorn, ofwPh A (Jpkate is kopt SèF4rat•ly. Sn•d by one truthe$on behaifof all the trustees Siw4bJre Print Name Date of roval Ion Jo￿$ 1710112024 CCXX R3 Bux)L*tt8 ISS 1710112024

Independent examiner's report to the Trustee of Lingfield Guest House Trust

I report to the charity trustees on my examination of the accounts of Lingfield Guest House Trust for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Darren Harding ACA FCCA DChA

Richard Place Dobson Services Limited T/A Alexandra Durrant 10a-12a High Street East Grinstead West Sussex RH19 3AW Dated: 22.01.24