LINGFIELD GUEST HOUSE TRUST
Charity Numbcr: 207424
Trustee Report
Year Ended 31 Mareh 2023

LINGFIELD GUEST HOUSE TRUST
Trustee Report for tbe year ended 31 Nfarch 2023
The trnstee presents its report with the Receipts and Payments report of the charity for the
year ended 31 March 2023. The trustee has detemiined that it would be appropriate to use
the Receipts and Payments option when prep￿ing the accounts of the trn5L
LEGAL AND ADMINISTRATIVE DETA￿s
Registered ¢harity number.. 207424
The registered office and principal address of the charity is:
The Guest House
Vicarage Road
Lingfield, Surrey
RH7 6HA
Other financial advisers are".
BlackRo¢k Investtnent Management (UK) Limited
12 Throgmorton Av¢nu¢
London
EC2N 2DL
Independent Examiner
Richard Place Dobson
1-7 Station Road
Crawley
West Sussex
RHIO IHT
TRUSTEE
On 31 May 2019 the Charity Commission altered the ￿heme for the charity to confirni
Lingfield GuestHwse Trustee Limited as the new trustee and to confim that Surtey County
Council was discharged from its trusteeship of the charity.

LINGFIELD GUEST HOUSE TRUST
Trustee Report for the year ended 31 M&rch 2023
(continued)
The directors of the trustee company holdin8 office during the year were..
Ian Jones- Chairman
Joanna Llnsworth
Martin Cundey
Rita Russell
Stephen Watson
Sally Martin
Williarn Stev¢nson
OWECTIVES AND ACTIVITIES
Objectives and aim5
The chaiity is governed by the terms of the Will dated I l June 1946 of Arthur Ba]dwin
HaY￿.&[d who died on 21 January 1954 and left the Guest House and residue, afteilegacies,
of his real and personal estate to Surrey CIMJnty cl￿nCil upon trust.
The trustee, Lingfield Guest House Trustee Limited. 15 responsible for the management of
the Guesi IIou5e and trust assets. The trustee company's ternis of reference are..
"To manage the Lingfield Guest Hwse and the trust propety generally, and more
specifically the following issues".
the maintenance and repair requirements of the Guest Hwse and its wdens (especially
if such repairs requir¢ alt¢rations additions to th¢ ￿tate) and how such works are to
be financed,
the sale of items of furniture and other contems of the h￿Se, included in th¢ tn￿t
property. to increase wenu¢ which will be credited to the trnst ￿nd, and
the organisation of special functions in the l(Kal community and other fundraising
scheme5 to rdise additional monies to help fund the Lingfield Guest House Trnst."
Objeclive& Organisalion and Actryity
The charity is established to maintain the Lingfield Guest H￿Se. }￿hleh is used as a public
library and Jnuseum. Mt Hayward endowed the building by directing Ihai the income from
his estate should be applied towards the maintenance and repair of the house and garden.
The buildin8. which dales from the 15th Century and is listed Grade It*
is divided tn two.
The local public library is housed in part of th¢ building and the r¢mainder is a s¢lf-
contained maisonette which is occupied by a tenant. The contribution made by both
occupiers Boes towards the running costs. general upkeep and tnaintenance of the building.

LINGFtF.LD GUEST HOLSE TRLST
Trustee Report for the Ye￿ ended 31 March 21123
(continued)
Statement of Public Benefrt
The trnstc¢ has paid due re8ard to the guidance on public benefit produced by the Charities
Commission and is confident that the work of the charity meets all th¢ criteria for public
benefit.
Rtvieiv of progress and Achievements dvriDg the year
The diTector5 of the trustee company meet during the year to consider various matters
relating to the upkeep and resloration of the buildin& and the income and &xpendilure of
the tNst.
During the year cyclical maintenance and repair work was carried wt at the Guest House
and a detailed inventory of the physical assets held by the tn]st has been maintained.
Contrarts for security, Maint￿ance of the 8ardens and cleaning the building continue in
+¥4
place. A surv¢y of the fixed wiring (EICR) resulted in the updating of the control panels
and external lighting A contract 15 in place with SutTey County Council for the us¢ of part
of the building for the Lingfield Community Library. The rnanagement contract for the
maisonette has also been revi¢wed.
The directors of the trustee company have agreed to a piowme of work in the gardens,
rem0￿1n8 unsafe and oN'ergroThm trees and vegetation, V4hich is still in wo8ress. New
railings and balustrade have been erect¢d friJD] the front wate to the main door.
Investment Policy
Th¢ investment policy of the trustee has been to invest its funds to maintain their capital
growth and to generate income to fund the running costs of the building. As a small chan'ty
the most cost-effective way of doing this is to invesr in pooled fiJnds.
The majority oftrust assets comprise investments with BlackRock Fund Managers and funds
held in the bank. The directors of the trustee company hai'e reviewed the investment5 and
taken the view they remain appropriate for the trust as conservatively managed funds
providing an inrome and capital gr0￿h.
Reserves Policy
The directors of the trusiee company are workingto ensuTe the bank arcwnt holds a balance
of at least £50,000 to allow for the operation of the twst for at least six months in the event
of the loss OF income. HOWe￿.er. ￿,here it is held to be imp￿dent to tran5fei fvnds to the
investm¢nty the directors will allow a highei of funds lo be retained in th¢ bank a￿oUnt
until it is deemed appropriate for an investment to be made.

LINGFtELD GUEST HOUSE TRUST
Trnstee Report for the year ended 31 Ilarch 2023
(continued)
Risk Policy
The directors of the t￿stee company have revieThed the risks facing the trnst. Those risks
identified are.. polential loss of income due to reliance on limiled users and damage lo the
buAldin(7 by fir¢. They are content that the risks are well understood and that appropriate
action to miiigate risks wherever possible has been taken. A fi￿ risk assessment was
commissioned and completed after the end of the year and appropriatc insurJnc¢ policies
have been put in place and polici&s be reviewed annually.
Finances
These financial statements show the current financial state of the trust which is considered
to be swnd.
Responsibilities of the Trustee
The Charities Act requires the trnstee to prepare financial stat¢m¢nts for ¢ach financial y¢ar
which give a true and fair view of the stsite of affairs of the charity, al the end of the year and of
the incoming? and outgoing res￿rceS for the year then ended.
In preparing those financial statemen14 the trust¢¢ is r¢quir¢d to select suitable accounting
policies and then apply them ￿n5]stently. making judgements and estimates that are reasonable
and prudent. The trustee must also prepare the fiT]ancial 5tatement5 on the going concern basis,
unless it is inapproprialc lo presume that the ch￿lty will continue its activities.
The trustee is respcLsible forkeepin8 proper accounting records which dI￿10$e with reasonable
accuracy al any time the financial posttion of the tharity and to enable it to ensure that the
financial statements comply with the CharTties Act 2011. The trustee is also responsible for
safeguarding the assets of the charity and hence for tsking reasonable steps for the prevention
and detrction of fraud and other irregularities.
The board keeps its membership under review and seeks to ensure that it reflects the skills and
experience needed to discharge its Tesponsibililies. Its approach to recruitrnent reflects the
cKrcumstances of a small, local charity that experiences low turnover. The board will make use
of advertism¢nt or other appToaches to tccwitment as appropriate.
This report was approved by the trustees on 17 January 2024 and signed on its behalf by..
lan Jones
Chainnan and director of Lingfield Guest H(we Tru5t¢¢ Limit¢d

CHARITY COMMISSION
FOR ENGLAND AND WALES
Tho Gu88t House, LSngfidd
207424
Receipts and payments accounts
CC16a
For the period
from
0110412022
3110312023
To
Section A Receipts and payments
Unrestricted
funds
Restricted
fund$
Endowment
funds
Total funds
Last yèar
tothB nearqlt É tothe wreste
tothe r￿lest £
ts+lh¢ nearest£
A1 Recolpts
Renial Inc4Jrne from library
Rentsi Ir￿me from maisonette
Interest Income from Inveslfflents
DI￿dern￿ Inume from Lnve5bnents
15,92D
15.600
15.9
15.6Ct)
14,236
15.600
1.287
1S.407
18.73Q
18,730
Sub total(Gross income for
AR)
S30
50,250
A2 Asset and Inve$lment sales,
1808 tablo1.
Sub totsl
SO.250
50,250
46.530
A3Pa
ents
Ma￿te￿anGe of building tynd grwnd$
Runnin9 ￿$ts
Goveman(*co
Sund
11.033
5,970
1325
50
15,739
5,672
2.$49
5.970
Sub total
19.378
19,378
A4 Asset and investment
purcha5e$, Isee table)
uy-ln of gharÈs- ERF
Sub total
19.378
19,378
23.860
Net of re¢eiTpts/(p¥yments)
A6 Transfers be￿ten funds
A6 Cash funds last yaar end
Cash funds this year and
30,872
30,872
21670
62,602
93,474
62,602
93,474
39,932
$1602
CCYX R1 accounts ISSI
17101r2024

Seclion B Statement of assets and liabilities at the end of the period
Unre$trfeted
Re$tri¢ted
fvnds
fund¥
to £
ton•4rvt£
Endowment
funds
n•ar•# É
Categorfes
Detalls
81 Ca•h frJnd8
Bwnkaccowi IhfAI In th8 nary*artr
TnJStsèfnmp8ny. Gue31 H￿j9£
TnJsi* Lbjl
01474
rotal ¢ash fvnds
93,474
Bl)
Unrestriciod
fund¥
Endowment
funds
fund$
Deta118
B2 othor monetary assets
FuTrdtvwhkh
tsvt bdon
Re1t￿led1Un0s
Detall8
E*r￿￿￿in￿ry Repair Rund
Cortlwonall
83 In¥￿tr￿ent assots Inotg f)
230,182
Cawtal EnLlJsTnent FL
418,732
mainiwan￿ & Rerdr Fund
139,385
TOT
71&219
Fwnd to wh*h
4S1Ot
Eni*JvrnÈnt
ry•ntval
Detslls
Freeh￿4 ryopertyimte 21
84 A¥s•ts r•takn8d for the
¢haTity'¥ ovffl u
3.800
4fS.000
IrT4entsylTrra1L4tiLVTr 2Q071081 Inots31
ndowmenl fvnds
216.250
Fund to whleh
Detsils
ono1
B5 Llabllltl•B
CCXX R2 3ccount¥ ISSI
17101R024

Section C Notes to the accounts
Nrtg l." In¥•*n¥rts Investsnent fund8 arB inve#ed by the ￿nd manageTS. Bkd¢RO￿. In investment funds,
8￿￿[Rock Charfues Gro%trth & Incomè Fund IprevKJu$ly BLK Charities UK Equlty Furwj and BLK
CharitiÈ$ UKB¢nd F￿dI. ire •F¢tyl¢aUy tailored to meet ￿ ne¢dsaf th• ￿81￿r Ch￿ty.
The interest from the minteTr&rKe and repaif fund VAII go In￿ the ektraordlnary f•p•lr frjnd,
allow5th• IN•#ment income ts t* LKed for reFeirs.
Thp Investmènts afo alornted betswn three funds.
IhJF8strkt•d￿￿rf$ belng..
Revenu8',
R•strkt8d I￿1￿ h*..
Ektra¢rdlnary Ro￿lr Fund. reVen￿- h*Y to meel any major reylrsthè ￿lhI1￿ rniy reqwre..
Ca￿1 PerlnHne￿t End0￿ent Fund
Freehok1 Pr¢perty_¢ampri¥ng oriuin41 ¢*plt81 Inve¢ted,.
Mairtenarr* aNI R•palr FuThJ-vthd5t J#ourled for 8eparatdy its port of1￿ Permunetrt EnL*)wment
• 2., Fro4lb*J Wokwrty Ih•l>J#stfrlJw 1$ ￿1￿jIr￿j and Is heklontr* bAlarvA sFA•t at h orgir¢l vBluabJfi. Itkn*$
W0h￿l￿1￿ valuod tyenrton in J•nwary I￿. thè bjldiry w￿￿l￿dat£4lS,l￿lJV￿trrt t491¥
Of r•ir*tot￿ ￿8t$s￿￿$Smort 7115 fwthB gxtra Conslrk*￿on¢¢9tslh1t rrAybg InGuvr*d In rewoduciii
WtyofmÉtenaLs
Th• yopertyw#sèr￿wrfOts Ih TN¥l l¥thy 8$ a putrdk litTrry I￿j rnu8wm. Hafvyrd eTrJrA¥*dl
ikjrf tyLliKtiry IhllilhB intr)n* lffjm h1¥ ¢¥t•t¢ $tt0u￿ bg aTwknlt0￿rds tr* rnaintgnsnGo and Myir
rdBn.
PW¢ ?'. Inverrtory fhJdrvJ 2CQ7K¢an Ir¢￿tOry￿•S¢IrII1￿¥￿I and the ie*i8ed v•luotknn Gortert6 of lh£ Gu•st Fbus•w•¥
I6,2￿. bpEod on th• w¢bAWcostof te#èciwth• it¢m¥ In tho norwAI retsil mayknl. Th•se ￿$￿ts ar•
in shpet Drtrrtfinanc*l 5tstem2nts unti1 su¢h Ilm*a¥ tk*yoro soklAl*thKh Frint ar
wo¢*thvlll bt brou9htirto thè Ihallcial $t*t•ments. Tth inventory 1$ ¢ho¢k•d •t￿ast onc• a￿*r by
raclors ofthtr trU%te• ¢omF•rny. ako klKI(¥mphic record olal Vall*￿ Iiorn, ofwP*h A (*Jpkate is
kopt SèF4rat•ly.
S*n•d by one truthe$on
behaifof all the trustees
Siw4bJre
Print Name
Date of
roval
Ion Jo￿$
1710112024
CCXX R3 Bux)L*tt8 ISS
1710112024

## **Independent examiner's report to the Trustee of Lingfield Guest House Trust** 

I report to the charity trustees on my examination of the accounts of Lingfield Guest House Trust for the year ended 31 March 2023. 

## **Responsibilities and basis of report** 

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 

2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


## **Darren Harding ACA FCCA DChA** 

Richard Place Dobson Services Limited T/A Alexandra Durrant 10a-12a High Street East Grinstead West Sussex RH19 3AW Dated: 22.01.24