SIDMOUTH VOLUNTARY SERVICES Annual Report and Financial Statements For the year ended 31st December 2021 Registered Charity Number.. 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2021 Contents PaBe Legal and administrative information Report of the Trustees Independent Examiner5 Report Ststement of Financial Activities Balance Sheet Notes to the Financial Statement5 9-15 Registered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31" December 2021 Legal and administrative information Status The ch8rity is registered with the Charity Commission on the l May 1962. The charity is governed by its ConstitLttion dated 7 May 1998 as amended 8 Vay 2002 and further amended on 12 June 2012. Trustees Mr P Deegan Mr M Sycamore Mr D Price Mrs F Newth MI A Drodge Mr P Dove Mrs H Nelson (Chairman) ITreasurerl Independent Examlner lan Roper 8AIHons1 FCA Chartered Accountant 37 Fore Street Sidmouth Devon EXIO 8DR Bankers CAF Bank Limited 25 KinES Hill Avenue West Malling Kent ME19 4JQ Pa8e I Re8lStered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2021 Report of The Trustees The trustees present their report and financial slalements for the year ended 31st December 2021. Objecttves The principal objectives of the charity are to provide services and friendship for the elderly and disabled in the Sid Valley area, supporting people in their daily lives by prorlloting independence and social inclusion. Staff Structure The Trustees have appointed a Manager to manage the day-to-day runninB of the Charity. Specific trustees and staff form a management team who meet regularly. The Charity is supported by the following paid part-time staff Iweekly hours in brackets). Qffice: Charity Manager120hrl, Secretary16hrl, Bookkeeper112hrl Transport Department- Volunteer Coordinator15hrl, Transport Team120hrl Lunch Club: Kitchen Manager120hrl. Cook15hrl. 3 x Kitchen assistant/Cleanér IIShr totall Lettin8s and Premlses: 2 x Wardens/Booktft85125hr totall. Volunteers Volunteers are crucial in delivering the services we provide. an¢J we have over 100 volunteers regularly donating their time in many different roles, including car drivers, minibus drivers, lunch club helpers, office volunteers and trustees. The management team and trustees would like to express their grat&tude to all those who have given theTr time to keep our services alive. PublFc Benefrt The charity acknowledges its requirement to demonstrate that it has charitable aims and purposes that are for the public benefit. The trustees believe that the work of the Charity in supporting and enabling elderly and disabled persons in line with its objectives clearly demonstrates that our charitable aims are indeed for the benefit of the public and that the trustees have complied with Section 4 of the Charities Act 2006. Further. the Review of Activities demonstrate5 exactly how the trustees are complytn8 Wlth the Charity Commissioners guidance regardin8 public benefit. Our Actl¥ltles Sidmouth Voluntary SeThi¢es Lndertakes a number of activities to meet its objectives and benefit the public.. Lunch Club- Every weekday we offer a 3 course freshly prepared meal from our premises at Twyford House. A mèal delivery service has been establshed provtdin8 a 3-course meal delivered by team of volunteers. Meal Dell¥ery- Page 2 Re8lStered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2021 Report of The Trustees Our Artivities Icor*tinuedl Minlbus Tran5POrt- Our 3 mlnibuses provide a door-to-door accessible service, transportinÈ people to our Lunch Club. the supermarket and on social outings that we organise. Our ieam of volunteer drivers are available to trènsport people to and from medical, and dental appointnients donating their time and using their own vehicles with just fuel expenses being reimhursed. We rent out rooms to other community groups. Medical Car Serlice Letting$- The CoronavirLTrS Pandemic has meant that some of the above Services have been curtailed. When the Lunch Club was unable to open due to Government guidelines WÈ swltched to delivering mea15 and stopped the Minibus transport. hlevements ond perforniance In 2021 and desplte the limitations imposed during the Coronavirus pandemic we.. Prepared over 7,800 meals for delivery and in-house. Assisted over 2(X) clients getting to medical appointments (including vaccination cenlresl. Received grants to assist with the additional costs relating to PPE and changing the way we operate. Updated risk assessments and procedures to help the SVS team work safely during a pandemTrc. Contracted Allsop and Pitts to refurbish and update our catering facilities. Continued with our maintenance improvements. replacing roof lights above the lounge. Our activities have made a difference to our beneficiaries and the wider society bv.. ImprovinE health and wellbeing by providlng nutritlOU5 meals. Helping people maintain their Fndependence by providing meals and transport to sypermarkets. Enabling people to get to their medical appointments, providing a vital Setwi for the NHS. Helpin8 people to meet each other through a51 our activities. Providing an affordable venue for community groups to meet Providing volunteer opportunities in a number of different roles. not Possible during the Pandemic Chairman's Report Dear Friends of Tswbrd, tolleagues and users of our buildin8, 2021 has been a better year than last for all of us. I have kept the report short this year because we have just kept going coping with the aftermath of worst pandemic since 1919. All praise to the staff and volunteers who have kept things ticking over B5 usual. The year started with Covid19 restrictions whith eased as the year progressed. This helped with the continuation of our service5 to our Community. Pa8e 3 Re8lStered Charity 206078
SIDMOUTH VOLUNTARY SERVICES st For the Year Ended 31 December 2021 Report of The Trustees Chairman's Report Icontinuedl We were able to produce meals for delivery and in house as the restrictions eased and the medical cars kept up with demand. Towards the end of the year people started to come back in for coffee, meals and use of the building. We even started some shopping trips. We kept up with repairs and refurbishing the kltchen finishing on a more positive note than last year. We produced a booklet about the history of SVS and Tvryford House in time for publication before year end. This was done to keep the information for posterity before it was lost in the mists of time. 2022 marks our 60th Anniversary, the charity having been set up in 1962. It has been my honour and pleasure to be Chair of Trustees for the last 6 years. The job has been a pleasure because of all the staff and volunteers, whose dedication has shone through. l am sure that however long SVS continues the standard of service to the community will be kept high by the team. So, all in all. we are all looking forward to an even better year in 2022 with the new Vaccine Booster5 being rolled out normal service will be resumed. Philip D an an Trustees Reserve5 Pollcv The trustees have forecast the level of unrestricted reserves needed to sustain the charity's operations over a period when its anticipated income generated from activitie5 may be temporarily curtailed. The trustees consider the m05t appropriate level of these reserves at 31st December 2021 would be £35,500. Thi5 represents sufficient reserves to meet the costs of the Charity for three months and would provide sufficient time to allow for an organised approach to the ongoing business of the Charity. At the 31st of December 2021 the Charity had reseNes of £1,232.95612020 £1,236,604). Financial and Admlnistrative Rlsk Management The trustees seek to maintain a broad base of funding sources, including from services, donztions and income from investments. By implementing effective cost control measures and ensuring the regular provision of management information and reporting, they aim to minimise financial risk to the charity in relation to its activities. Page 4 Registered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2021 Report of The Trustees Re5ponsibi1Stie5 of the Board of TNstees The Trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations and United Kingdom Generally Accepted Accounting Practice. The law applicable to charities in England and Wales requires the trustees to prepare financial statement5 for each financial year. The financial staternents are required by law to give a true and fairview of the charity's financial position at the end of the year and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to.. select sultable accounting policies and then apply them conslstently,. obseNe the methods and principles in the Charities SORP,. make judgements and estimates that are reasonable and prudent,. state whether applicable UK Accounting Standards have been followed, subject to any materSal departures disclosed and explained in the financial statements,. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will Continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the charity and financial information included in the charity's website in accordance with legislation in the United Kingdom governing the preparation and di55emination of financial statements. Approved by the Trustees on 2022 and slgned on thelr behalf by: eegan Mic or Page 5 Registered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31" December 2021 Independent Examiner's Report to The Trustees of Sidmouth Voluntary Services This report on the accounts of Sidmouth Voluntary Services for the year ended 31st December 2021, which are set out on pages 7 10 15. Re5pertive responslblllties of the Trustees and Examiner and basis of report. I report to the trustees on my examination of the accounts of the above charity for the year endeLI 31st December 2021. A5 the charity'5 trustees. you are responsible for the preparation of the account5 in accordance with the reqU1MentS of the Charities Act 20111"the Act"). The CharitV'S trustee5 consider that an audit is not required for this year under section 144121 of the Charlties Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the account5 under section 145 of the 2011 Act,. to follow the Procedures laid down In the General Directions 9wen by the Charity Commission under Section 14515llbl of the 2011 Act., and to state whether particular matters have corne to my attention. Basls of Exarnination My examination was carrFed out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and Comparison of the account5 presented with those records. 11 also includes consideration of any unusual item5 9¥ disclosures in the accounts and seeking explanalions from you as trustees concerninE any such matters. The procedures undertaken do not provide all the evldence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent Examlnerfs Statement In the course of my examination, no matter has come to my attention.. Which give5 me reasonable cause to believe that, in any matertal respect, the requirements.. lo keep accounting records with Section 130 of the 2011 Act,. and to prepare accounts which accord with the accounting records and comply with the accounting quirements of the 2011 Act have not been met,. Or 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the acc unts to be reached. an Roper BAIH SI FCA lan Roper & Company Ltd Chartered Accountant 37 Fore Street Sidmouth Devon EXI0 80R D3ted Page 6 Re8lStered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2027 Statement of Financial Activities Unre$tricted funds Restricted funds Total this year Total last year Income and endowments from Donations and le8acies Charitable activities Investment income Income from other trading aCtivitTres Other 6,995 68,361 9,821 741 io 950 7,945 68,361 9,821 741 io 19,083 68,798 11,233 336 925 Totsi 85.928 950 86,878 100,375 Expenditure on: Charitable attivittes Raising FrS Other 184,844 184,844 165,737 372 10.646 11.844 196,687 11,844 196,687 Totolresources expended 176,755 Net lrtcome/(Expenditure) before galnsllLosses) on in¥e5trnents -110.760 950 -109,810 -76,381 Other reco8nised 8ains/llosses) Gains and losses on investments 106,162 106,162 6,215 Alet movement infvnds Totsl funds brought fotward Total funds rrIed forward -4.598 950 -3,648 -70.165 1.236.433 171 1,236,604 1,306,769 1.231,835 1,121 1.232,956 1.236,604 The statement of financial activitie5 includes all gains and losses in the year. All income and expenditure defive from continuing activities. Page 7 Registered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31 st December 2021 6alano Sheet as at 31 Deomber 2021 2021 2020 Fixed assets Tangible assets Investments 267.991 943,648 1.211.639 268,821 942,928 1.211,749 Current assets Stock Debtors Cash at bank and in hand rotol turrentassets 376 10.690 24.026 376 7,880 24.174 35,091 32,430 Credltorp. amounts falling due within one year io 13,774 7,575 Jvet current ossets/{liath'lities) 21.317 24,855 Net ossets 1,232.956 1,236,604 Funds ot the Charlty Unrestricted funds Restricted funds 12 12 1.231.835 1,121 1,236,433 171 rotallunds 1.232.956 1,236,604 These financial statements were approved by the Trustees on and signed on its behalf by 2022. pDe Ich Pa8e 8 Registered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2021 Notes to the Accounts for the Year Ended 31 December 2021 Accounting Poli¢ies The principal accounting policies a(lopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as fDIIows- 1.1 Basis of PparatIon The financial statements have been prepared on the basis of the historic cost convention at cost or transartion value, except Investments which show at fair value in accordance with.. Statement of Recomrnended Practice.- Accounting and Reportin8 by Charities IFRS1021 and Update Bulletin I,. And wlth the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS1021 And with the Charities Act 2011 And with Accounttng Standards (UK Generally Accepted Piacticel as applied from I january 2016 Sidmouth Voluntary Serwces meets the definition of a public benefit entlty under FRSIO2. Asset5 and liabllities are initially recogni5ed at historical cost or transaction value unless othenlSe ststed in the relevant accounting policy notels). 1.2 Fund Accounting Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the Trustees have decided at their discretion to set aside to use for a specific purpose. Rest¥icted funds are donations which the donor has specified are to be 501ely used for partitular areas of the Charities work for 5pecitic projett5 undertaken by the charity. 1.3 Income Recogftition of income These are included in the Statement of Financial Activities ISOFAI when- the charity becomes entitled to the re50urces,' the trustees are virtually certain they will receivè the resources,. and the monetary value can be measured with sufficient rellability. Where incoming resources have related expenditure las with fundraising or contract income) the intoming resources and related expenditure are reported gross in the SOFA. Grants and donations are only included in the SOFA when the charity has uncondilional entitlement to the resources. Incoming resources from tax reclaims are included in the SOFA at the same tfme as the gift to which they relate. Thts &5 only included in the SOFA once the related goods or services have been delivered. Gifts in kind are accounted for at a reasonable estimate of theirvalue to the charSty or the amount actually ¥ealised. Gifts in kind for sale or distribution are included in the accounts as gift5 only when 501d or dlstributed by the charitv. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. Incorning resources with reloted expenditure Gronts und donations rox reclaim5 on donations and gifts Controctu(Jl income and pe ormonce related gronts Gifv in kind Page 9 Registered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2021 Notes to the Accounts for the Year Ended 31 December 2021 (Cont) A¢countln8 Pollc5es {continued} 1.3 Income (contlnuedl Donotedservices andfacilities These are only included in incoming resources Iwith an equivalent amount in resources expended) where the beneflt to the charity Is reasonably quantifiable, measurable and material. The value placed on these resources IS the estimated value to the charity of the service or facility receNed. The valLte of any voluntary help received is not included in the accounts bLtt ts described in tho trustees, annual report. This is included in the accoLknts when receivable. This incl*Jdes any gain or loss on the sale of investmen15 and any gain or loss resultin8 from revaluing investments to market value at the end of the year. Voltsnteer help Investment income Investment golns ond losses Expermllture Liobllity recognitic Liabilities are recognised as soon 05 there is a legal or constructive obligation committing the charity to pay OLtt resOUe5. Include costs of the preparation and examination of statutory accounts. the costs of trustee Meetings and cost of any legal advice to trustees on overnance or constitutional matters. Where the charity 8ives a grant with conditions for its payment being a specific level of service or output to be provided. such grants are only recognised in the SOFA once the recipient of ihe grant has provided the specified setwice or output. These are only recognised in the acco¢Jnts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. Support Costs include central functions and have been allocated ro attivity cost categories on a basi5 consistent with the use of reS0ree$, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by iheir usage. Day cent Activities 25% Transport Services Cost of generating fLtnds Governonce cosrs Grants with performonce conditions Gronts poyable withour performonce conditions Support Costs 45% 1.5 Tangible Fixed Assets Tan8lble fixed assets are stated at cost less accumulated depreciation. Depreciation 15 provided at rates calculated to write off the Cost less residual value of each asset over its expected useful life as follows.. Office Equiprnent Fixtu$ and fitting$ Ambulances Freehold propety No purchases under £250 are capitalised. 20% straight line 150A straight line 25% reducin9 balan over 50 years Page 10 Registered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st December 2021 Notes to the Accounts for the Year Ended 31 December 2021 (Contl ountlng Pollcles {¢ontlnued) 1.6 Tangible FIMed Assets lftvestments held as fixed assets are revalued at the balance sheet date and the gain or loss taken to the statement of financial activities. The fLtrnds Wlth Wealthtime Trustee5 are valued 85 follows.. Quoted investments are valued on a market value price basis Unit Trusts, It)vestment Bonds and Pension Bonds are valued on a bid price basis. 1.7 Stock Stock is valued at the lower of cost of net iealisable value. 1.8 Debtors Debtors (including trade debtors and loans receivabl81 are measured on inilhil recognition at 8etU8ment arnounl after any trade discounts or amount advanced by the charity. Subsequently, they are rneasured at the cash or other ¢DnsKleration expected lo be re¢eived. 1,9 Cash at Bank and in Hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity ol three months or less from the dats of a¢qui3ition or opening of the deposit or similar account. 1.10 Cradttor8 and Provisions Creditors and provisions are recognised where the ¢harily has a present obligation resultin9 froin a past event that will probabty result in the transfer ol funds to a third party and the amount due to settle the obligation ¢an be measured or estimated reliably. Creditors and provisions are normally recognised at their setttement amount after allowing for any trade discounts due. 1.11 Value Added Tax IVATI The charity is not registered for VAT. Accordingly. all expenditure includes the relevant VAT. 1.12 Toxatlon As a charty Sidmouth Voltsntary Services is not liable lo tsxatlDn on its inveslmenl income orany surplus arising from ils charitable acliv(ties and so no provision is reqUId in the financial statements. Page11 Registered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31 st December 2021 Notes to the Accounts for the Year Ended 31 December 2021 {Cont} Analysis of income Donations and Legaties 2021 2020 Donatiot)s Legacies Grants 2,917 4,571 4,078 6.995 14.152 18,723 Charitable Activties Day Centre Transport Seivices 58,445 9.916 58.797 io,ooi 68.798 68,361 Investment income James Brearley Managed Fund Wealthtime Trustees Deposlt Interest Bank Interest 137 9.683 11.018 215 9.821 11,233 Income from Other fr3ding Activitles Fundraising Sponsorship Friends of Tvryford 115 626 336 741 336 Other Income Other Income io 925 io 925 Analysls of expenditure Charitable Day Centre Activties activities Transport Services 136,739 48,105 125,185 40,363 165,548 184,844 Raising Funds Honorarla General administration 372 372 Other Expendlture Banking and investment Bad debts and interest Accountancy Fees Independent examination fees 10,544 400 9,040 40 667 900 900 11,844 10.646 Page 12 Registered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31 st December 2021 Notes to the Accourrts for the Year Ended 31 December 2021 Icontl Employees Employment Costs Day Centre Activities Transport Service5 2021 2020 79,391 11,079 90,471 72,952 11.120 84,071 No employee received emoluments of more than £60,00012020'.Nonel Number of employees The average monthly number of employees during the year, was as follows.. Part time staff Relief staff 12 12 12 12 Trustees and administrators, emoluments No trustees were in receipt of fee5 durlng the year or to any person known to be connected with them. Mileage allowances are claimed in line with HMRC suidelines. Tanglble Flxed assets Freehold - Land & Buildings Furniture Eouipt Oay Centre Office Equipt Ambulances Total C05t / Revaluatlon As at 1st January 2021 Additions Sale of Assets 213,323 4,876 49.155 24,342 10.570 123.150 1,326 396.198 30.544 At 31 December 2021 218.199 73.497 10.570 124,476 426.742 Depreciarion As at 1st January 2021 Released on Disposal Charge for year At 31 Dember 2022 49,720 47,028 9,758 20,870 127,377 3,614 1,882 316 25,562 46,432 31.374 53.334 48,910 10.074 158,751 Net Book value At 31 December2021 164,865 24,587 496 78,044 267,991 At 31 December 2020 163,603 2,127 812 102,280 268,821 The original cost of the buildtng and larTrd 15 not depreciated, only the additions. The originèl c05t was £66.607 and this was dedvcted from the cost of £218199 before depreci3tion of 2% w8S Page 13 Registered Charity 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31 sl December 2021 Notes to the Accounts for the Year Ended 31 December 2021 {Cont) Flxed Asset Investments Listeil Investments Cash held as part of Wealthtime investment Trustees portfollo Valuatlon at l January 2021 Additions/Withdrawls Disposals at book value Net profitlllossl on revaluation at year end 106,162 At 31 December 2021 927.712 15,935 Other unlisted investments comprises COIF Charities Investment Fund All fixed asset investments are held within the United Kingdom Total 929.182 13,745 2,190 942,928 2.190 -107.632 -107,632 106,162 943,648 Debtors Debtors Piepayments Other Debtors Accrued Income 2021 2,606 3,720 2020 3.522 4,151 4,364 207 10.590 7,880 10. Credltors . amounts falling due within one year Trade Creditors Other Creditors Accruals Other Taxes and Social Security 2021 6.603 2.700 2.234 2,237 2020 1,587 3.352 2,637 13.774 7.575 11. An3ly51s of net assets between funds Fund balantes at 31st December 2021 as represented by- Tangible Fixed Assets Investment Assets Current Assets Current Liabilities At 31st December 2021 Unrestricted Funds 2021 267.991 943,648 35,091 -13,774 1.232.956 2020 268.821 942,928 32,430 -7.575 1236,61YI Page 14 Registered Charily 206078
SIDMOUTH VOLUNTARY SERVICES For the Year Ended 31st Oe¢ember 2021 Notes to the Accounts for the Year Ended 31 December 2021 (Cont) 12. Movements of major lunds Fund balances brought forward Fund balances carried forward Fund names Gains and Losse5 Income Expenditure Transfers Restricted Funds 171 950 1.121 Unrestrlcted Funds General Reserve Totsl Funds 1,236,433 1,236,604 85,928 86.878 -196.687 -196.687 106.162 1,231,835 106,162 1,232.956 13. Other Flnancial Commitments Capltal Commitments At 31st December 2021 the charity no outstanding cèpttal commitments.12020- £ n411. Page 15 Registered Charity 206078