REGISTERED CHARITY NUMBER: 201073 Report of the Trustees and Unaudited Financial Statemènts for the Year Ended 31 March 2025 for Potton Consolidated Charity George Hay Partnership LLP Chartered Accountants Brigham House High Street Biggleswade Bedfordshire SG18 OLD
Potton Consolidated Charity Contents of the Financial Statements for the Year Ended 31 March 2025 Page Report of the Trnslees 1 to 3 Independgnt Examinerfs Report statement of Financlal Activities Balance Sheet Notes to the Financlal Statsments 7 10 13 Dètailed Statement of Financlal Activities 14
Potton Consolidatsd Charity Report of the Trustees forthe Year Ended 31 March 2025 The trustees present their report with the financial statements of the charity for the year ended 31 Mar¢h 2025. The Iruslees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Pra¢lice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 {effeclive 1 January 20191. OWECTIVES AND ACTIVITIES Objects The objects of the charty a.. the relf of persons resident in the Parish of Potton (the area of benefit} who are in need, hardship or distress., the advancement of education of children and adults under the age of 25 resident in the area of benefit,. to further the religious and other charitable work of the Church of England in the area of benefit", and the general benefit of the inhabitants of the area of benefrt in such charitable aa8 as the trustees think fil. Incoming re$ourco8 The charity's income is derived from rents received from investment Pfoperb'es, comprising cottages and land, and from income from investments. Public benefit The trustees have complied with the duty in section 4 of the Chanlies Act 20¢I8 to have due regard to public benefit guidance published by the Commission. Grant making pollcy The amount of funding available for grants is shared out on a percentage basis according to the Charity Scheme.. 25Wo for the Relief of Povety., 350/0 to Education,. 1 OA lo Church of England,. and 39% as the trustees see fi't for the benefit of the people of Potton. Page 1
Potton Con801idated Charlty Report of the Trustees forthe Year Ended 31 March 2025 ACHIEVEMENTS AND PERFORMANCE Charitable Activities Annual Grants were considered and awarded in March from a list prepared from previoys years. Orgar¢isalions were added to or removed from the list as approved by the trustees at that meets'ng. Grants of £26,350 12024 £29,250) were made to local schools and £110,180 12024 £67,030) to other organisalions assisting the people of Potton. Grants for Student Educats'on were advertised in the local p$$ during August and also in the local Post Office and Library. Grants are available tr) all students living in Potton beeen the ages of 18 and 25 who are in fvll time education. Claim forms are completed by the students and their university or college and are then Scrub'nised at the November meeting of the trustees. The amount of grants paid out was £16,140 {2024 £14,2501. Grants were also made lo students aged 16 to 18 to assist wth the cost of transport lo school or college. The total of these grants was £5,50012024 £8,000). Grants for Pensioners at Christmas Iformedy Coal Money Grant) were awarded in November from a list of applicants from former years. This list is now closed to new applicants. These grants amounted to £140 12024 £1601. Other Grant Applications We received in writing during the year. via the Clerk. These were Copied lo all trustees prior to the next meeting. Grants were conSided on a needs basis. The Charity continued lo fund a Community Agent whose role is lo connect older and vulnerable people in Potton to the services and support that they need. She visits her clients in their homes lo learn their needs and to support them in attaining them. She also encourages them to Participate in activities that they organise. The Community Agent and her small neOrk of volunteers also provide tablet training where required. The project as a whole has benefitted many of the older residents of Potton and the Trustees are extremely pleased with the success of the project. With the assistance of the Community Agent, a hardship scheme was set up that provides one hundred £50 Tesco vouchers that are issued lo families in need each winter. The charity made lolal grants amounting to £163,310 cornpad to £119,742 in the previous year Fundraising actlvltles The charity does not undertake any significant fundraising activities. Investment performance The charity's income from investments decreased from £172,829 10 £135,591. The value of the oharity's investment portfoliohas also decreased by approximately 4.659% during the year. FINANCIAL REVIEW Investment policy and objectlves Funds are principally invested in the Charity Official Investment Fund maintained by CCLA Investment M8nagemenl Limrted. Finance is reviewed at every meeting from details of investments prepared by the Clerk and sent to every trustee 10 days prior to each meeting. FUTURE PLANS It is the trustees, intention to ntinUe to make Grants lo the local community based upon the income of the Charity in the future. STRUCTURE. GOVERNANCE AND MANAGEMENT Govemlng document The Charity was fomied from an amalgamation of Consolidated Education Foundation. Pooffs Common and Sand Pits and Potton Consolidated Charities Ltnder a Scheme dated 15 May 2000. The Charity is regIsted th the Charity Commissioners for England and Wales in accordance wth the Charities Act 1993 as charity number 201073. Page 2
Potton ConJolldat•d Charlty Roporf of the TTre$ for the Year End8d 31 Mar¢h 2025 STrUCTUR& GOVERNANCE AND WINAGEMETrn Trust Thg trustees comprise an ex offK¥) truslee. bgirwj the Vi¢ar ol the Parish ol Potton for the b'm$ bglng. tour nominated trustee5 appointèd by Potton Town Council. and four co-opted trusleos appointed by Ihe romainiNJ Irusteos. Wrth the eXCeptn of Ihe ex offido trustee the trustees are appointed lor 8 Iprrn of liv8 years un16SS th8 oppthntmenl is to fjll a casual vacancy. The appointment of a COpted trusiee musi be made at a special maèting. Evgry tA15tee musl be givgn. on aprKJInlrnL a copy ot Ihe schemo d¢xum9nl and a ropy ol the lat&st report and stat¢mgnl of aOnts. l trustees giv8 thwr lime Irgèly and no trustee received any remuneration or •xp8n308. Clo The trustee5 may aFpoinf a Clerk to Cary rwjt Ihe adminSstration ol thg ¢harNy. Mr D J Howard has continugd to soNe as Cltrrkltsr the year. REFERENCE AND ADMINISTRATIVE DETAILS R•glst•r•d Charlty numbor 201073 Prlnclpal addrw 69 Stotfohl Road Arlesey Bedfordshire SG15 6xR TTUSt••$ Mr C 8elch8¥ Mr T Woc<ls Ms A Adnrtt Mr M O'Keele Mr A Leggatt Mr A Ma¢Donald Mrs A Allison Mr G Howe Rev A WheatY Indopnd8nt Ex•mlnÈf C A Airey FCCA George Hay Partnershlp LLP Cftartered Accouniants Brigham House Htgh Stre8t Biggleswade Bertfordshire SG18 OLD Approved by order of the bpard ol InJsl88s on....... . . and signed on its behalt by: Mr C Bekher- Trustee Pagg 3
Indepgndent Examlnerfs Report to the Trustees of Potton Congolldated Charity Independont examinerfs report to the trustees of Potton Consolidated Charity I reF)Ort to the charity Iruslees on my examination of the accounts of Potton Consolidated Charity Ilhe Trust) for the year ended 31 March 2025. Responsibilities and basis of report As the charity trustee5 of the Trust you are responsible for the preparation of the accounts in accordance the requirements of the Charities Act 2011 {'the Act'i. I report in respect of my examination of the Trusts a¢¢ounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions gwen by the Charity Commission under Section 14515)(bl of the Aet. Independent exarninerfs statement I have completed my examination. I confirm that no material matters have come lo my attention in nneCts0n with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as reqUId by Section 130 of the Act," or the 8ccounls do not accord with those Trcords,. or the accounts do not comply with the applicable requirements conceming the form and content of accounts sel out in the Charf(ies (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. George Hay Partnership LLP Chartered Accountants Brigham House High Street Biggleswade Bedfordshire SG18 OLD Dale.. Page 4
Potton Consolidated Charity Statement of Financial Actlvities for the Year Endod 31 March 2025 31.3.25 Totsl funds 31.3.24 Total funds Unrestricted Designated Endowment funds Funds fund Notes INCOME AND ENDOWMENTS FROM Donations and legacies 2,500 Investment income 68,265 106,773 175,038 172,863 Total 68.265 106,773 175.038 175,363 EXPENDITURE ON Raising funds 1,877 2,936 4,813 14,228 Charitable actlvitios Education grants Welfare grants Religion grants General grants Support costs 50,480 36,057 1,442 50,480 36,057 1,442 75,331 15,719 36,817 26,298 1,052 55,575 14,408 75,331 6,131 9,588 Total 83,339 100,503 183.842 148,378 Net gainslllossesl on investments (142,0381 1142,0381 419,412 NET INCOMEI(EXPENDITURE} (15,0741 6,270 1142,0381 1150.8421 446,397 RECONCILIATION OF FUNDS Total funds brought forward 35,688 81,4S4 6,069,056 6,186,198 5,739,801 TOTAL FUNI)S CARRIED FORWARD 20,614 87,724 5,927,018 6,035,356 6,186,198 The notes form part of these financial statements Page 5
Potton Consomdaled Chr Balance Sheot 31 Alarch 2025 31.325 31.3.24 FIXED ASSErs Inlmortts Investm6rsts Investrnent property 10 4,753,286 1,284,221 4.985.554 1.191.889 6,037,487 6,177,443 CURREMT ASSErs Cash in hand 2.788 13,156 CREDrroRS Amounts IlIrj dug vAthin one year 12 14.9191 14,4011 cuRRETr ASSETS 12,1311 8,755 TOTAL ASSEfs LESS CURRENr UABILMES 6,035,356 6,186,198 NET ASSErs 6,035,356 6,186.198 FUMDS Unrestrictgd funds.. Unrestricted Funds Designated Funds 14 20.614 87,724 35,688 81,454 108.338 117,142 Endowment lunds.. Ertlowment Funds 5,927,018 6,069,058 TOTAL FUNDS 6,035,356 6,186.198 The lin nc1 statements wèrg 8pkYoved by the Board ol Trustees and authorised lor i85ue on 4.<..lo.S.1..1&25 .. arKI ware 5>Jn8d on its behalf by.. Mr C 8elcher- Trustge The notes form part ol these ritWal statements Page 6
Potton Consolidaled Charity Notes to the Financlal Statements for the Year Ended 31 March 2025 ACCOUNTING POLICIES Basis of preparlng the financial statements The financial statements of the charty, which is a public benefit entity under FRS 102, have been pPared in accordance wth the Charities SORP IFRS 1021 'Accounling and Reporting by Charities.. Stslement of Recommended Practice applicable to charib'es preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective 1 January 20191., Financial Reporting Stsndard 102 'The Financial Reporting Stsnd8rd applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial ststements have been prepared under the historical cost convention, with the excepb'on of investments which are included al market value, as modified by the revaluation of certain assets. Flnan¢ial roporting standard 102 - reduced dlsclosurn exfrrnptions The charity has taken advantsge of the following disclosure exemption in pparIng these financial statements. as permitted by FRS 102 'The Financial Report*'ng Standard applicable in the UK and Republic of Ireland,: the requiremen15 of Section 7 Statement of Cash Flows. Incoming resources Investment income and other incoming resources are recognised on a receivable basis. ResoUe$ expended Resources expended are recognised in the period in which they are incurred and are allocated lo the particular activity where the cost lateS directly to that aclivty. Grants - these are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. Investment assets Investment assets, other than properties. are included al market value and are valued annually. Investment properties Investment properties are professionally valued every five years. The last valuation was carried out on 31 March 2025 Taxation The charty is exempl from tax on its charitable activities. Fund a¢¢ounting Unrestricted funds can be used in accordance wth the charitable objecb'ves at the discretion of the trustees. Reslricled funds can only be used for particular restricted purposes within the objects of the charity. Reslriclions arise when specified by the donor or when fvnds are raised for particular reslricled purposes. Further explanation of the natu and purpose of ea¢h fund is included in the notes to the financial statements. Page 7 continued..
Potton Consolidated Charity Notes to the Finanelal Statements - contlnued for the Year Ended 31 March 2025 DONATIONS AND LEGACIES 31.3.25 31.3.24 Donations 2,500 INVESTMENT INCOME 31.3.25 31.3.24 Rents received Other fixed asset investment 39,446 135,592 39,931 132,932 175,038 172,863 RAISING FUNDS Investment management costs 31.3.25 31.3.24 Investment property management costs 4,813 14,228 GRANTS PAYABLE Grants of £5.000 and above have been paid to the following institutions.. Bedfordshire Rural Communities Charity- Welfare Potton Primary School Sandy Upper School Sue Ryder Care Potton Hall for All Jubilee Project Potton Town Cricket Club 24,937 16,000 6.000 6,020 26,853 12,000 7,200 28,978 18,700 7,000 7,000 SUPPORT COSTS Governance costs Management Totals Support costs 10,799 4,920 15,719 Support costs, included in the above, are as follows.. 31.3.25 Support cost5 31.3.24 Total activibes Administration Independent Examiners Fee Accounting seNices paid to the Independent Examiner 10,799 1,475 9,848 1,375 3,445 3,185 15,719 14,408 Page 8 contTrnued...
Potton Consolidatod Charlty Notes to the Flnaneial Statements - continued forthe Year Ended 31 March 2025 OTHER TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remunerats'on or other benefits for the year ended 31 Mah 2025 nor for the year ended 31 March 2024. Truslees. expenses There were no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Designated Endowment funds Funds fund Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 2,500 2,500 Investment income 67,417 105,446 172,863 Total 69.917 105,446 175,363 EXPENDITURE ON Raising funds 5,549 8,679 14,228 Charltable activities Education grants Welfare grants Religion grants General grants Support costs 36,817 26.298 1.052 36,817 26,298 1,052 55,575 14,408 55,575 5,619 8,789 Total 66,743 81,635 148,378 Net gains on investments 419,412 419,412 NET INCOME 3,174 23,811 419.412 446,397 RECONCILIATION OF FUNDS Total funds brought forward 32,514 57,643 5,649,644 5,739,801 TOTAL FUNDS CARRIED FORWARD 35,688 81,454 6.069,056 6,186,198 Page g continued...
Potton Consolldated Charity Notes to the Financlal Statèments - continued for the Year Ended 31 March 2025 10. FIXED ASSET INVESTMENTS Unlisted investments MARKET VALUE Al l April 2024 Revaluations 4,985.S54 {232.288} At 31 March 2025 4,753,266 NET BOOK VALUE Al 31 March 2025 4,753,266 Al 31 March 2024 4,985,554 There were no investment assets outside the UK. COIF Charib'es Investment Fund Income Units- Market value- £4,753,266 -12024- £4.985,5541. Cost or valuation al 31 March 2025 is repffsented by.. Unlisted investmenls Valuation in 2024 Valuation in 2025 Cost 419,412 1232,2881 4,566,142 4,753,266 11. INVESTMENT PROPERTY FAIR VALUE Al 1 April 2024 Additions Revaluation 1,191,889 2,082 90,250 At 31 March 2025 1,284,221 NET BOOK VALUE Al 31 March 2025 1,284,221 Al 31 March 2024 1,191,889 All Investment Properties are owned by the charity but are h&ld in the names of the following former Trustees- J Way. J Norman, D English, FW Jakes, GA Butcher, A Barker, M Ansell and VW Beynon. The properties were valued by Ceres Property as at 31 March 2025. Page 10 continued...
Potton Congolldatod Charity Notes to th• Financial Statements - continued forthe Year Ended 31 March 2025 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 Accrued expenses 4,919 4,401 13. ANALYSIS OF NET ASSETS BETWEEN FUNDS 31.3.25 Total funds 31.3.24 Total funds Unrestricted Designated Endowment funds Funds fund Investments Current assets Current liabilrties 41,990 119,3361 (2,0401 80,938 9,665 12.8791 5,914,559 12,459 6,037,487 2,788 {4,919} 6,177,443 13,156 14.4011 20,614 87,724 5,927,018 6,035,356 6.186,198 14. MOVEMENT IN FUNDS Net movement in funds At 31.3.25 At 1.4.24 Unrestricted funds Unreslricled Funds Designated Funds 35,688 81,454 115,0741 6,270 20,614 87,724 117,142 (8,804) 108,338 Endowmgnt funds Endowment Funds 6,069,056 1142,038} 5,927,018 TOTAL FUNDS 6,186,198 1150,8421 6,035,356 Net movement in funds, included in the above are as follows.. Incoming resources Resources expended Gains and losses Movement in funds Unrestricted funds Unrestricted Funds Designated Funds 68,265 106,773 {83.3391 1100.5031 115,0741 6,270 175.038 {183,8421 Endowment funds Endowment Funds 18,8041 {142,0381 1142,0381 TOTAL FUNDS 175,038 1183,8421 1142,0381 1150.8421 Page 11 continued...
Potton Consolidated Charlty Note5 to the Financial Statements - continued for the Year Ended 31 March 2025 14. MOVEMENT IN FUNDS- Continugd Comparatives for movoment in funds Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds Unrestricted Funds Designated Funds 32,514 57,643 3,174 23,811 35,688 81,454 90,157 26,985 117,142 Endowment funds Endowment Funds 5,649.644 419,412 6,069,056 TOTAL FUNDS 5,739,801 446,397 6,186,198 Comparative nel movement in funds, included in the above are as follows.. Incoming resources Resources expended Gains and Movement losses in fund5 Unrestrlcted funds Unrestricted Funds Designated Funds 69,917 105,446 166,743} 181,635} 3,174 23,811 175,363 1148,3781 26,985 Endowmentfund$ Endowment Funds 419,412 419,412 TOTAL FUNDS 175,363 1148,3781 419,412 446,397 A current year 12 months and pnor year 12 months combined position is as follows.. Net movement in funds Al 31.3.25 At 1.4.23 Unrestricted funds Unrestricted Funds Designaled Funds 32,514 57,643 111,9001 30,081 20,614 87,724 90,157 18,181 108.338 Endowment funds Endowment Funds 5,649,644 277,374 5,927,018 TOTAL FUNDS 5,739,801 295,555 6,035,356 Page 12 continued...
Potton Consolidated Charity Notes to the Financial Statements - contlnued for the Year Ended 31 March 2025 14. MOVEMENT IN FUNDS - continued A current year 12 months and prior year 12 months combined net movement in funds, included in the above a as follows.. Incoming resources Resources expended Gains and losses Movement in funds Unrestrlcted funds Unrestricted Funds Designated Funds 138,182 212,219 {150,0821 {182,1381 {11.9001 30.081 350.401 {332,2201 18.181 Endowment funds Endowment Funds 277,374 277,374 TOTAL FUNDS 350,401 <332,2201 277,374 295.555 Designaled Fund allocation 2024 2024 Educatron Welfare Church of England 22,802 64,689 233 33,895 47,427 132 87,724 81,454 15. RELATED PARTY DISCLOSURES There were no related paty transactions for the year ended 31 March 2025. Page 13
Potton Consolidated Charlty Detsiled Ststement of Financial Activities for the Year Ended 31 March 2025 31.3.25 Total funds 31.3.24 Total fvnds unstrICted Endowment funds funds INCOME AND ENDOWMENTS Donatlons and l•ga¢i•s Donations 2,500 Investment income Rents received Other fixed asset investment 39,446 135,592 39,446 135,592 39,931 132,932 175,038 175,038 172,863 Total incomlng resources 175,038 175,038 175,363 EXPENDITURE Investment management costs Investment propety management costs 4,813 4,813 14,228 Charltable actlvltles Grants to institutions Grants to individuals 141,670 21,640 141,670 21,640 97,332 22,410 163,310 163,310 119,742 Support costs Management Administration 10,799 10,799 9.848 Governance costs Independent Examiners Fee Accounting services paid to the Independent Examiner 1,475 1,475 1,375 3,445 3.445 3,185 4,920 4.920 4.560 Total resources expended 183,842 183,842 148,378 Net tn¢omellexpendlWre) before gains and losses 18,8041 {8,8041 26,985 Reallsed re¢ognlsed gains and losses Revaluab'on gainslllossesl on investment assets 1142,0381 1142,0381 419,412 Net incomel{expenditure} 18,8041 1142,0381 1150,8421 446,397 This pa9e dces not form part of the statutory financial statements Pag& 14