Master . Park MASTER PARK MANAGEMENT cOMMIEE PO Box 164 Oxted, Surrey RH8 9WE Telephone: 07908 014525 Email: hello master rkoxted.or Website: www.master arkoxted.or ed Registered Charity Number: 2(X)846 COMMITTEE OF MANAGEMENT OF MASTER PARK, OXTED STATEMENTS OF ACCOUNTS FOR YEAR ENDED 31st MARCH 2023 Registered Charity No. 200846
COilli%IlTTEE OFI % IAINAGEII IEIT OF MASTER PARK OXTED Charity number 21M)846 Contact address: Master Park Management Committee PO Box 164 RH8 9WE Bankers: Barclays Bank Sevenoaks Group 80 Fligh Stre¢t Sevenoaks Kent TN13 ILR Independent Euminer: Members of the Management Committee Nydme Ms P MeNaugbton Poyition Joined 07.01.201XI 15.01.2019 15.11.1999 13.01.2007 07.07.1996 18.07.2018 15.01.2019 Additional Role Oxtcd Iawn Tennis Club R Master Pth Chair Mr A. Batchelor MrRPitt MrlBea Mr G Kearns Mr P Trayner Electcd TnLStee Elected Trustee Tr¢ Elected Tn Trustee M&ster Park Vice Chair Oxted & District Football Club Re Oxted & Limpsfi¢ld Cricket Club Rep Ms A Starr MrRS2 er Ms C Emmott Trustee ted Trustee Elected TnL%tee 15.01.2019 15.01.2019 13.07.2022 Advisor Ex- Committee Members since 2018 K. Willis (Tre&wrer}- resigned 18.07.2018. V. Hadida (CwptsJ)- resigned 18.07.2018. H. Webber (ChaIr}- resigned 22.11.2018. K. Powell (Oxted & Limpsfield Cricket Club)-resigned 22.11.2018. T. Kulp (Copl¢d)- resigned 05.12.2018. CaD)pbell (Elected TnLstee}_Ttslgt 13.07.2022. C Emmott (F.lectsl TnL*e)- TIgnl 27.032023.
INDEPENDENT F.XAMINF.R'S REPORT TO THE COMMITTEE OF MANAGEMENT OF MASTER PARK, OXTED, SURREY I report on the accounts of the Tnt for the year ended 3 1st March 2023 vA)ich are set out on pag¢s 7 to 13. Respective Responsibilihes of Committee 2nd Examiner The Tr5 Management COMMI is resp)nsible for the pr¢paration of the accounts. it considers that the audit requirement of Section 144 of the Charities Act 2011 (the Act) does not apply and that an independent examination is needed. It is my responsibility to cxamine the accounts under Section 145 of the Act and state, on the basis of procedures specified in the Generdl Directions given by the Ckwity Commission und¢r S¢ction 145(5) (b) of the ACL whether particur matters have come to my attentio Basis of Independent ExAminer's Report My examItioll was carried out in accordance with the General DiTeclioDS given by the Charity Conunissioners. An examination includes a review of the accounting r¢¢ords kw by th¢ Manag¢m¢nt Committee and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequently no opinion is given as to whether the accounts present a tnje and fair view, and the rewrt 1$ limited to those matt¢TS set out in the statement below. IndepeDdent Exarniner's Statement In connection with my examinatt0 no matter has Come to my attention: _ which gives me reasonable U8¢ to believe that in any material respect the requirements to keep accounting rOrdS in a¢cordance with Section 130 of the Act; and - to prqwe accoutts which accord with th¢ accounting records and comply with the accounting r¢quirements of the ACL have not been meL or 2. To whicK in my opin10 attention should be drawn in order to enable a proper understanding of the ounts to be reached. IL Thomas Dated: 612023
COMMITTEE OF I¥qANAGEMF.NT OF ,MASTER PARK OXTED, SLTRREY TRUSTEES REPORT FOR THE YEAR ENDED 31st MARCH 2023 The Trustee5 preseJit their TePK)rt and accounts for the year ended 31st March 2023 consti109 Objects and Polici&% Master Park was constituted under a Deed dated 16th March 1923 and its object was to lay out and serve a parcel of land now kwwn as Park foT the IlthY Tecrcion and am]L$t of the inlthiitants of the parish of Ox(L A further parcel of land was conveyed into the Tn on 1st July 1946 and the Ixiginal Tn)sts have been varied by two schenw of the Charity Cottllnissioners dated 20th All8$t 1982 and 6th November 2(X)I to update the adn)ltratIOn of The Con)mitt¢¢ of ManagemenL Oxt] Lawn Tennis Club. Oxtsa & District F(KAball Club and Oxtrd & Limpsficld thicket Club may each appoint one repres¢Ve to the Conmiillee. Four conimittee members should be elected aDnually at the AGM and two more co-OPt¢d by th¢ Committ¢c. In the eVt that fow m¢mb¢rs ar¢ not elected the AGM the Committee may COwOPt a furt1 two members to the Committee. The trustees have had gard to thc Chatity conm110ll guidance on ptthlic lY4KfiL Annual Review and Future Developm¢Dts Cvrounds Our n)n revenue streams are from the SW•rts cluTr6. events on the Forl dolls, Friends of the Park and the invaluable help from Tandridge District Council and th¢ Oxted Parish Council. The Conllnittee AS very grateful for the number of donations rec¢ived in the year from members of the public. We are currently creating many events so as to encourage more of the local community to become "Friends of th¢ Park" TandTidge District Council kindly contin1 kn cut the grassy arcas which sav¢s th¢ Committee much money. In additio a contractor cuts the hedges and irtween trees. The committee have been pnFactive in creating events on the Park to help make up the shortfall left by the pandemic and loss of events able to be held dry Iwkdown* The Trnstees a indebted to Titscy Rotary and Oxted Rotsry for their donalions and also thanks Oxted PIsh Council for a[al funding of £W towards the co& of ref colleclion by a third p2rty and towards the cost of hedge and culling. Children. und The playground Continu to b¢ v¢ry widely used by Ix>th able.IxKlied and disabled ¢hildrfflL However, piec¢s of equipment will need rep]aciDg in the near future and funds wiu ed be found. We are in the process of creating a small area (within the playgmund) for 3s and buying age-appropriate equipment with more donations from Titsey Rotary.
COMMITTEE OF MANAGEMENf OF MASTER PARK, OXTED, SURREY TRUSTEES REPORT FOR THE YEAR ENDED 31st MARCH 2023 (continued) New Pavilio The new subsldiary clwity. Mter Park Pavlli(m Cbarity. has b¢¢n ¢stablish¢d to progress the new pavilion project's fimd.taising. The Group is defit*d &8 stnall uadet Ihe Conipanies Act and lias produced separate accounts for The Pavilion Charity. The Trust¢es struggle to raise enough fun&% each year to carry out Park maintenance, repairs. and irnprovements and so have been obsessive in secking grants towards the project of building the new Hub. This will replace the CUTrently unfit-r0r-purp( pavilion and will create a susts]ble park by generating an annual revenue stream with le• and Ten Pkning pern)ission Wds granted 2 October 2019. Surrey County Council's Your Fund Surrey has awarded Mastcr Park a grant of £1.86 n)illIO Tandridge District Council h&s awarded £500.000 and Oxted Parish Council £90.0). We are now in the process of raising a further £450,0 from the Community. Finance In¢om¢ arises from letting4 summer events on th¢ Park such as fun fai pram tacq beer festival, knt fairs etc., rents from the swrts clubs, donation4 covenants and grants from local authorities. There was a defi¢it foT the year on the General Furd of-£1,073.62 wbid4 when added to the fimds brought. forward gave a total CFeneral Fund of £44.866.92 at 31" March 2023. AdmlnlstratloD In July 2022 an Annual Genernl Meding was held and the following Tnwees were clect¢d: Elected Trustees l. Mr A Bat¢h¢lor 2. MrRPitt 3. Mr G Kearns 4. Ms C Emmott Co-opted Trustees 5. Ms A Starr was COpOPted by the Committee as Trustee. 6. Mr R Sayer was COwOPted by th¢ Committee as Trustee In addition to the six Tn mentioned •bov4 there are three Trwteu Dominated from the Sports Clubs namety: l. Ms P McNaughton (Oxted IAwn Tennis Club) 2. Mr l Beagley (Oxted & District Football Club) 3. Mr P Trdyner (Oxted & Limpsfield Cricket Club)
COMMITTEE OF MANAGEMENT OF MASTER PARK, OXTED, SURREY TRUSTEES REPORT FOR THE YEAR ENDED 31st MARCH 2023 (continued) Activities In addition to regular use by the sp)rts clubs. the Fdrk was used even more widely by th¢ g¢n¢ral public. This is a direct result of more houses and apartmerts 18 built in th¢ ar¢a and so by baviDg a public ydrk in the c¢ntr¢ of has mad¢ it cv¢n more noticeably the Hub of the Conm)UDity. What is apparent is how VITAL are to communities for. well-beiD& exerci& mental heald socialising, and community Spirit. We hope these benevolent feelings will traSIate into raistng £450.(K)O from our conllDunity fillldrwing launch for th¢ n¢w Ilub. Master Park is the Irt hub of the Community. a1 we are detened that il stays that way. St tement of Trustees Financial Res Dsibilili The Trustees are required to prepare fula1 slatemcnts for ¢ach financial year which give a truc and fair view of the state of the affairs of the Charity aNI of its rcsults for 10( In preparing these fuclaI staternen they are required to: (a) select suitable accounting poli¢i¢5 and apply them co$1$tendy. (b) make judgements and estim that ar¢ r¢a8onable and prudenL (c) prepare the financial statements on a going CO blS un]ess it is inappropriate to assume that the Charity Can continue. They are responsible for keeping proper a¢counting records ]Ch dxsclos¢ with T¢asonable accura¢y at any titne the financial position of the Charity. They are also responsible for safeguarding the &ssets of the Charity and bcn f(x taknng reasonable steps for the prevention and detection of fraud and other irregularities. roval 2023. and sign¢d on their behalf by ammy McNaugiiton Tony Batch¢lor
COMMITTEE OF MANAGEMENT OF MASTER PARK. OXTED, SURREY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2023 General Fund Income & Expendlture 2022 2023 Income Rents Received Sports Clubs Other Lettin8S 7403.00 8316.00 7803.00 16816AO 15719.(X) 24619.40 Donations Donati¢Jns subject to Gift Aid 4937.00 39n.25 Other Donations 2217.00 2895.92 7154.00 6867.17 Grants Orted Parish Councll 21XX).IX) Interest 6.86 2006.86 Other Income Sports Clubs Benches Sundry 5034.70 1865.00 1985.55 10849.77 135.00 145.12 8885.25 33765.11 11129.89 46616.46 Totsl Income
COMMITTEE OF MANAGEMEiYf OF MASTER PARK OXTED, SURREY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2023 GENERAL FUND INCOME & EXP&NDfnJRE (eontinued) Expenditure 2022 2023 Electriclty Insurance Water TDC Rates & Playing field As50C. Pest Control Trustees Insurance 4549.71 1832.89 777.33 7923.51 2595.62 i.24 376.00 50L69 240. 333.21 7733.14 12242.75 Pavlllon Repairs Ground, labour & equipment Sundry Expenses Tree Maintenance Playground Repairs Grass Refuse and Waste disposal Playground Insurart Benches Fence Signs & l)oundary work 795.99 10982.50 2(Xl.(Kl 8790.00 579.ijj 5029.77 1549AO 560.39 834.60 4379.13 5(X).(x) 4871.75 34.06 1343.52 30286.62 35447.33 Totsl Expendlture 38019.76 47690.08 DefirJt/Surplu$ 4254.65 -1073.62
COMMITTEE OF MANAGEMENT OF MASTER PARK, OXTED, SURREY STATEMENT OF FINAIYCIAL ACTIVITIES FOR THF. YEAR ENDED 31st MARCH 2023 2023 TOTAL INCOMING RESOURCES Donations. legaaes. grants and tax redaimed Income from activities in furtherance of charitable objects Income from activities for generatin8 funds Investment irKome Other income 10867.17 24619.40 11129.89 46616A6 RESOURCES EXPENDED Costs of generating funds CHARITABLE EXPENDrruRE Grants payable in furtherance of charity's objects Expenditure on activites in furtherdnce of charivs objects Support costs of charitsble actiwty Management and administration expenditure 47129.69 560.39 47690.08 Net (outgoing) incomin8 resources Transfers between funds Net {out80in8}[IncominE resources after transfers Unrealised gains/{losses) on revaluation of tan8ible fixed assets Gainsl(losses) on the disposal and revaluation of investments MOVEMENT ON FUNDS FOR ThE YEAR Transfers between funds Brought forward balances -1073.62 45940.54 FUND BALANCES AT END OF 44866.92
COMMITTEE OF MANAGEMENT OF MASTER PARK, OXTED, SURREY BALANCE SHEET FOR THE YEAR F.NDED 31st MARCH 2023 Note 2023 TOTAL FIXED ASSErs Land and Buildings Equipment CURRENT ASSErs Barclays Bank Current Account Tax recoverable from HMRC Amount due from Sports Clubs Other debtor5 and prepayments 32769.90 794.25 11752,77 45316.92 CURRENf LIABILMES Amounts due for services 450.IJ) NEf CURREKf ASSErs 44866.92 FUNDS Balance brought forward Surplus/lDeficit) for year Transfer between fund 45940.54 -1073.62 44866.92 io
COMMITTEE OF {ANAGEMENT OF MASTER PARK OXTED. SURREY NOTES TO THE AccouNfs FOR THE YEAR ENDED 31st MARCH 2023 Basis of AceountiDg 1.1. Gene The fll]ancial statements are wepared under the historical cost convention. 1.2. Income and Expenditure Donations a accounted for when received and 1me recoverable on gift aid donations is recognis¢d when the related income is recognised. Grants and legacies to the charity are accounted for when notified, the amount is quantifiabl¢. and its ultimaie receipt is reasonably certain. 1.3. Land and Buildings The land now known as Master Park was originally doDatrd to the inhabitants of the Parish of Oxted for their recreational w. No consid¢ration w&8 incurred in 1923. The land is held by the Official Custodian who is a member of the Charity Commi&sioL No market value is placed on the land &8 il cannot be sold. The pavilion is currentEy insured for £501000. 1.4. Equipment Various items of purchased quipment are used by the Charity for the Main of the ParL The equipment is not capital]d as it has a short life eXpect8Y. 1.5. Donations in Kind Master Park bcncfits from the voluntary efforts of some Iijcal cit17A, in particular, the Tnlees. The members of Oxted F(x)tball and Cricket Clubs provide assistance in maintaining the grounds. Tandridge District CouncAI g¢neD)usly provid¢d gr&-cUtting services during the financial year. Trnstees and Employees Remunerxtion During the year the Tntt5 did not receive any reimbursement of expens or remuneration from the charity (2023: £ NIL). There were no paid enwloyees (2023: £ NIL). li