2024-03-31-accounts

BuGkfaslleigh Town Hall Chairrrrustee's Report For the year ended 31.03.23 Annual General Meeting Constitution The Charity is constituted under a trusl deed dated 13th June 1952 registered by the Charty Commission on 22nd De￿mber 1961. Its chari18ble objeds a￿"for 8 Town Hall. Institute, Technical School, Free Library for the use of inhabitants of Buckfastleigh and the neighbourhood or su¢h other purpose......... as might be agreed upon by (the Trustee)." Trustees Buckfaslleigh Town Council is the sole Trustee. The Trust is administered by lh6 Acting Secrelary to the Trust.. - Mrs Clair S. Stevens Town Hall Bossell Road Buckfastleigh Devon TQ11 ODD Chair's Update I will start by expressing the shock and sadness we all felt at the passing of our previous Chair and Council Leader, Huw Cox, who we lost after a short illness in January 2024. HLW was not only committed to the town, but I know he also loved the Town Hall was a very focused on its improvement and continuing Suc￿ss. It took us while to come to terms with not seeing his familiar fa￿ at our meetings and his steady and considered input to all our discussions about the plans and hopes going forward. I spoke on Friday 3rd Jan to Huw's widow Audra about how she was holding up with the anniversary of Huw's death fast approaching. She told me Ihat she and her daughter were planning to have a day to ￿lebrate the anniversary of her marriage to Huw which took place some days prior to his death and which she described as 'a really beautiful day,. I know I speak for all trustees when I say that we still mourn the loss of Huw and recognise all that he managed to achieve through his dedicated public se￿1￿. Thank you Huw. During the period 1st April 2023 - 31 st March 2024 we said goodbye to a couple of valued users, including one group who had been using the building for 20 years. We also welcomed one off performances from a director from as far away as Scotlandl Helen Chadwick, Songwriter and Theatre Creator returned for performances. We were also the Ghosen venue for Buckfastleigh Primary Schools end of year performan￿ to parents.

We welcomed the glitz of the Ballroom every Saturday aftemoon and the Twinning Association hosted a very successful welcome party for their French visitors in August. The One Big Happy Charityjoined us fortheir holiday programme for Children and Cat Howard and Moor Fitness bought her very popular 'Clubasize' class to the Hall. We also had a more sedate, chair-based exercise class for over 50's as well as our other valued, regular bookings. The Police Surgeries conts'nued., where members of the community come to discuss their contsrns with an officer once a month and we as Trustees and Councillors can share our GOn￿rnS about any crtme or disorder in our town. The great staff team continued to support each other, covering duties during sickness and holiday and continued to look for ways to increase the use of the Town Hall. Work was scheduled for room three (now named the Huw Cox Room) and Trustees remain mindful of the need for further increasingly urgent remedial work needed for the building. I would like to thank Clair and Kiki for their continued service to the Town Hall Trust. The Trust is pleased to confirm that the Town Hall continues to pursue the objectives and purpose originally designated by its founders and trustees in 1887 and reinfOr￿d by its Constitution in 1952. We would like once again to thank all the town hall customers, staff and volunteers for their continued support. The Trustees confimi that they have complied with the duty to have regard to the guidan￿ on public benefit published by the Charity Commission in exercising their powers. Statement approved at the Buckfastleigh Town Hall & Instituto Annual General M8eting held on: Date: 14 Ol-as Chair Deputy Chair

BUCKFASTLEIGH TOWN HALL & INSTITUTE (Reglstored Charlty No: 200623) endlturo Accoun for th• ear ondod 31st March 2024 202312024 30,369.60 17,220.00 Income & Ex 202212023 29,602.70 17,049.00 90.00 15.00 Income Lottlngs & Rènts Town Councll Rgv¥nu• Grnnt Cin•ma other Income Icoronavirus 8u$ln•s$ GranUDonatlonsl Job Rètentlon Scheme Total Income 930.00 46 756.70 2022123 21,816.48 11,467.83 77.09 339.60 3,417.33 901.50 15,585.80 1,345.03 1,804.16 716.70 2023124 22,933.52 16,306.40 93.75 Rev•ny• Exp•ndltur• Salaries & Wages Gas & Electricty Bank Fees Cinema Costs Insurance Watèr Rates Repairs & Maintenan¢¢ Printing & Stationery IT, so￿8re & Consumables Telephone & Internet Postage Cleaning & Refuse General Expenses Subscriptions & Licènces (Legal Expenses) PAYE Payroll costs Pension payable Stsff Training Advertising & Marketsng Audit & A¢counlan¢y Fees Travel expenses Total R•v•nu• Ex 2,447.83 328.00 11,047.58 1,337 09 1,085.49 873 68 297.74 1,226.81 826.81 89.21 146.50 1,355.57 390.00 1,030.39 980.52 36.23 173.65 671.31 164.00 120.00 eDdlturn 62 970.24 Town Coun¢ll Ca ital Grants 2022123 2023124 Totsl In Ca ital Grants Total Ca Ital Ex ondlture fro Loans as detailed above rmarked Reserv•s Inclu 2022r23 2023124

Total Assots r•talned for th• Chari $OwnU 2022123 2. 250,000 2022123 2, 250,000 Pr•mls•g (Insuranc• Value) Fixtures & Fittings Total 37.481.34 2.288.481.34 37,481.34 2, 288,481.34 Slgno (Chalr of Buclrfastlelgh T•wn Hall & Instituto) {Actlng S￿ratary to th• Buckfastl•igh Town Mall & Signed...... Instltut•

Lee Accounting (SW) Limited 19b Golvers Hill Road, Kingsteignton Newton Abbot, Devon, TQ12 3BP Telephone Mobile [phone] 07828624717 0000 Independent Examiner's Report to the Trustees of Buckfastleigh Town Hall and Instithte I report on the accouT]ts of the Charity for the year ended 31 March 2024, which are set out on pagcs... Respcctive responslblllties of trustees and examiner The charity's trnstees are Tesponsiblc for the preparation of the accounts. Th¢ ¢hariCy's trustees consider that an audit is not requiT¢d for this year under section 144(2) of the Charities Act 2011 (the 201 l Act) and that an independent ex&n]ination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 A¢t" to follow the procedures laid down in the general Directions given by the Charity Comrnission under section 145(5}(b) of the 2011 A¢L' and to state whether particular matters have come to my attention. Basis of independent examRner's report My examination was cattied out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity (md a comparison of the accounts pres¢ntcd with those records. It also includes consideration of any unusual items OT disclosures in the accounts, and seeking explanations from you as trustees concerning such mattcrs. The pmccdures undertaken do not provide all the cvidence that would be required by an audit, and Conbequently no opinion is given as to whether the accounts repre8ent a 'ttrne and fair view" and the report is limited to those matters set out iti the statement below. Independent ¢xaTlliner's statement In Connection with my cxamination, no matter has come to my atteThtion: (l) which gives me reasonable cause to believe that in any material reqp¢et the requirements Registered In England and Wales No: 8499632 Emall: [e-mail] VAT registration number: 243 6626 05

to keep accounting rccoTds in accordallce with scction 130 of the 2011 Act. to prepare accounts which accord with the accounting records and comply with the accounting requircments of the 2011 Act. have nvt been met; or (2) to which, in my opinion, attention should be drawn in order to enabl¢ a PTop¢r understanding of the accounts to be reached. Hania Lce Signed........................................................ Association of Chartered Certified Accountants 19b Golvers Hill Road Kingstcignton Ncwton Abbot Devun TQ12 3BP Date.............15 November2024.................... .. Registered in England and Wales No: 8499632 Emall.. [e-mail] VAT re8lStration number: 243 6626 05