BuGkfaslleigh Town Hall Chairrrrustee's Report
For the year ended 31.03.23
Annual General Meeting
Constitution
The Charity is constituted under a trusl deed dated 13th June 1952 registered by the Charty
Commission on 22nd De￿mber 1961. Its chari18ble objeds a￿"for 8 Town Hall. Institute,
Technical School, Free Library for the use of inhabitants of Buckfastleigh and the
neighbourhood or su¢h other purpose......... as might be agreed upon by (the Trustee)."
Trustees
Buckfaslleigh Town Council is the sole Trustee.
The Trust is administered by lh6 Acting Secrelary to the Trust.. -
Mrs Clair S. Stevens
Town Hall
Bossell Road
Buckfastleigh
Devon
TQ11 ODD
Chair's Update
I will start by expressing the shock and sadness we all felt at the passing of our
previous Chair and Council Leader, Huw Cox, who we lost after a short illness in
January 2024. HLW was not only committed to the town, but I know he also loved the
Town Hall was a very focused on its improvement and continuing Suc￿ss. It took us
while to come to terms with not seeing his familiar fa￿ at our meetings and his
steady and considered input to all our discussions about the plans and hopes going
forward.
I spoke on Friday 3rd Jan to Huw's widow Audra about how she was holding up with
the anniversary of Huw's death fast approaching. She told me Ihat she and her
daughter were planning to have a day to ￿lebrate the anniversary of her marriage to
Huw which took place some days prior to his death and which she described as 'a
really beautiful day,.
I know I speak for all trustees when I say that we still mourn the loss of Huw and
recognise all that he managed to achieve through his dedicated public se￿1￿. Thank
you Huw.
During the period 1st April 2023 - 31 st March 2024 we said goodbye to a couple of
valued users, including one group who had been using the building for 20 years. We
also welcomed one off performances from a director from as far away as Scotlandl
Helen Chadwick, Songwriter and Theatre Creator returned for performances. We were
also the Ghosen venue for Buckfastleigh Primary Schools end of year performan￿ to
parents.

We welcomed the glitz of the Ballroom every Saturday aftemoon and the Twinning
Association hosted a very successful welcome party for their French visitors in August.
The One Big Happy Charityjoined us fortheir holiday programme for Children and Cat
Howard and Moor Fitness bought her very popular 'Clubasize' class to the Hall. We
also had a more sedate, chair-based exercise class for over 50's as well as our other
valued, regular bookings.
The Police Surgeries conts'nued., where members of the community come to discuss
their contsrns with an officer once a month and we as Trustees and Councillors can
share our GOn￿rnS about any crtme or disorder in our town.
The great staff team continued to support each other, covering duties during sickness
and holiday and continued to look for ways to increase the use of the Town Hall. Work
was scheduled for room three (now named the Huw Cox Room) and Trustees remain
mindful of the need for further increasingly urgent remedial work needed for the
building.
I would like to thank Clair and Kiki for their continued service to the Town Hall Trust.
The Trust is pleased to confirm that the Town Hall continues to pursue the objectives
and purpose originally designated by its founders and trustees in 1887 and reinfOr￿d
by its Constitution in 1952. We would like once again to thank all the town hall
customers, staff and volunteers for their continued support.
The Trustees confimi that they have complied with the duty to have regard to the
guidan￿ on public benefit published by the Charity Commission in exercising their
powers.
Statement approved at the Buckfastleigh Town Hall & Instituto Annual General
M8eting held on:
Date:
14
Ol-as
Chair
Deputy Chair

BUCKFASTLEIGH TOWN HALL & INSTITUTE
(Reglstored Charlty No: 200623)
endlturo Accoun
for th•
ear ondod 31st March 2024
202312024
30,369.60
17,220.00
Income & Ex
202212023
29,602.70
17,049.00
90.00
15.00
Income
Lottlngs & Rènts
Town Councll Rgv¥nu• Grnnt
Cin•ma
other Income Icoronavirus 8u$ln•s$
GranUDonatlonsl
Job Rètentlon Scheme
Total Income
930.00
46 756.70
2022123
21,816.48
11,467.83
77.09
339.60
3,417.33
901.50
15,585.80
1,345.03
1,804.16
716.70
2023124
22,933.52
16,306.40
93.75
Rev•ny• Exp•ndltur•
Salaries & Wages
Gas & Electricty
Bank Fees
Cinema Costs
Insurance
Watèr Rates
Repairs & Maintenan¢¢
Printing & Stationery
IT, so￿8re & Consumables
Telephone & Internet
Postage
Cleaning & Refuse
General Expenses
Subscriptions & Licènces (Legal Expenses)
PAYE
Payroll costs
Pension payable
Stsff Training
Advertising & Marketsng
Audit & A¢counlan¢y Fees
Travel expenses
Total R•v•nu• Ex
2,447.83
328.00
11,047.58
1,337 09
1,085.49
873 68
297.74
1,226.81
826.81
89.21
146.50
1,355.57
390.00
1,030.39
980.52
36.23
173.65
671.31
164.00
120.00
eDdlturn
62 970.24
Town Coun¢ll Ca
ital Grants
2022123
2023124
Totsl
In
Ca
ital Grants
Total Ca
Ital Ex
ondlture fro
Loans as detailed above
rmarked Reserv•s Inclu
2022r23
2023124

Total
Assots r•talned for th• Chari
$OwnU
2022123
2. 250,000
2022123
2, 250,000
Pr•mls•g (Insuranc•
Value)
Fixtures & Fittings
Total
37.481.34
2.288.481.34
37,481.34
2, 288,481.34
Slgno
(Chalr of Buclrfastlelgh T•wn Hall & Instituto)
{Actlng S￿ratary to th• Buckfastl•igh Town Mall &
Signed......
Instltut•

Lee Accounting (SW) Limited
19b Golvers Hill Road, Kingsteignton
Newton Abbot, Devon, TQ12 3BP
Telephone
Mobile
01626 324994 07828624717
0000
Independent Examiner's Report to the Trustees of Buckfastleigh Town Hall and
Instithte
I report on the accouT]ts of the Charity for the year ended 31 March 2024, which are set out
on pagcs...
Respcctive responslblllties of trustees and examiner
The charity's trnstees are Tesponsiblc for the preparation of the accounts. Th¢ ¢hariCy's
trustees consider that an audit is not requiT¢d for this year under section 144(2) of the
Charities Act 2011 (the 201 l Act) and that an independent ex&n]ination is needed.
It is my responsibility to:
examine the accounts under section 145 of the 2011 A¢t"
to follow the procedures laid down in the general Directions given by the Charity
Comrnission under section 145(5}(b) of the 2011 A¢L' and
to state whether particular matters have come to my attention.
Basis of independent examRner's report
My examination was cattied out in accordance with the General Directions given by the
Charity Commission. An examination includes a review of the accounting records kept by the
charity (md a comparison of the accounts pres¢ntcd with those records. It also includes
consideration of any unusual items OT disclosures in the accounts, and seeking explanations
from you as trustees concerning such mattcrs. The pmccdures undertaken do not provide all
the cvidence that would be required by an audit, and Conbequently no opinion is given as to
whether the accounts repre8ent a 'ttrne and fair view" and the report is limited to those
matters set out iti the statement below.
Independent ¢xaTlliner's statement
In Connection with my cxamination, no matter has come to my atteThtion:
(l) which gives me reasonable cause to believe that in any material reqp¢et the
requirements
Registered In England and Wales No: 8499632
Emall: hanla@leeaccountln8.or8.uk
VAT registration number: 243 6626 05

to keep accounting rccoTds in accordallce with scction 130 of the 2011 Act.
to prepare accounts which accord with the accounting records and comply
with the accounting requircments of the 2011 Act.
have nvt been met; or
(2) to which, in my opinion, attention should be drawn in order to enabl¢ a PTop¢r
understanding of the accounts to be reached.
Hania Lce
Signed........................................................
Association of Chartered Certified Accountants
19b Golvers Hill Road
Kingstcignton
Ncwton Abbot
Devun
TQ12 3BP
Date.............15 November2024.................... ..
Registered in England and Wales No: 8499632
Emall.. hanla@leeaccountlng.org.uk
VAT re8lStration number: 243 6626 05