Buckf&8tlelgh Tovm Hall chairt00,$ Report Forthe year Ènded 31.03.22 Annual General m86ts.ng Constilvtio The Charity 18 cOnStited under a trust deed dated 13th Juno 1952 registered by the Charity Commission on 22nd Dernber 1961. Its charitsble objects are Yor a Town Hall. Institute, fechnical Sd)oDI, Free Library for the use of inhabitants of Bu¢kfaslkigh and the neighbourhotxl or such other wrpoye......... as might be agreed upon by Ithe TrusleÈl" Trust Buckfasth Coun1 is the $ol• Tru$iee. TheTrust 1$ administered by the AGing Serxet8rytotheTnBt'.- Mrs c1r$. Steven5 Town Hall Bo&sfrll Roal BuCktaslh DsvDn TQ11 ODD Chai$ Vlate It has been a betteryearft>rthe Town Hall & Institute (fH&II wlh thè changes that occurred ftrr everyone due to the Covid Pandemic and lockdowns gradually eased. The Trustees got regular update5 from Clairthe Town Hall Manager and took Into account the national picture relation to Covid-19. Booking5 slowty started to return wth staff and TnJ$tees mainlaining a c8utious 'safety-fir5t' approach. ensuring contrnued complianr with public 8afÈty requirements and government guid&line8. Thanks are due to Clair for steering us carefully through the pandemic and being alert le every change in guidan. The TH&1 ha5 continued lo be fastidious about the clean1ng needed lo help prevent the spread of the virus through surface contact and as Chair I woukj a180 lik& to congratulate Kiki Sykes for her dedication to keeping all arÈa$ spot$$ and safe I would also like lo commend our staff team for the way that tsy supwrt ead) othèr nd covereach otherfs duties as naeded. This Sav68 the Town Hall consM1erab eosl in terrns of relief staffing. Whilst the TH&1 was able lo r&main open for essential eduGatioDal and youth supkx)rt seFvices throughout ts previous year. thi5 year saw a welcome. gradual upb'ck in other business and events taking place. 2021 also saw the completion tsf the in5ts11ation of up-tO-d8le audiofvisual equipment. Sowe highlyh15 from the 2021 calendar are 88 folbws..
Polling station Yoga Cla55es re-startèj Jul IAU Moorfand Community Care Friendship Group Hello Summer Iwetwealhervenue bookings) Se VillagÈs In Action Choir sessions ober id Testrictions eased Town Courril Meetings Hello Autumn sessirffts DeGember Cinema relaunch 'Boo To a Goose, and Buckfastleigh Library perfomian Hello Winter Janua 2022 Police Surgery Vaeanation Clinics Februa Cftlzens Advicè deD bDOth debut Jubilee Committee rneelings March Energy Work5hop5 (from Buckfasdwgh Town CounGiII There is no doubl that the disrupb.on of established booking5 due to the pandemic had an effect on business, l am sa118fied that our cautious and considered approach helped us to ensure that the safety of staff and mernbers of the Publ was atthe forefront of all ourdecisKn making.
Looking b8ck al some of the Èvents and Sessions we have hosted, It's cbar that WÈ continue to be a welcoming and comfortable space forgroup5 that offer kn, support and totnpanionship for our residents and usets from the very young (Hello SummerlAuluTnnlWnterl to the mor& senior of our rylizens (Moodand Communty Care and Friendship Group) It Is also lovely to hear the volS rais8d In song coming from the open windows oflhe rnain hall when the Choir are rehearsing UP5tair5. The vaccination clinics have proved essential to our corllmunity, he5ping to en8ure that our residents aren't prevented from aceessing essential heallhcare by having lo travel or face daunting qu8UÈ'8. Thanks aTr due 10 Town Hall staff for all the telephone erwuiries they've had lo hand in respect of Ihi5. Every Friday since December 2021. ttE CAB have run the video boolh sessions In the TH Chamber. There were some initial leelhing problems with the technology, but the service has been 3 real succe8s and the report Submitted to Town Council Ihis month is evidence of just how important that h&lp has been. In the coming rnonths. th8 CA8 is likely lo see an increase in r£quests for help as peDplÈ struggle ia pay bills at)d find housing. In this last year, we have agreed to raise the pay of ourTH Manager aftef 50rNe areful SearCh compfeted by Cllr Kathy Taylor using her Skill as a trained HR professional to make comparisons and tome to us a recommendation. As you know K8lhy sadly pa55ed away ln November and she wll be a loss lo this Tru8t and to ButhfasOevJh. I would like to formerfy record our condolences to Kathy's family The Town CounGil continues to make rt dearthal they regniSe ts Town H811 as an Invaluab resource lo the parish and they will continue lo support It fully- with rinancial resourTrs and pariupation in planning its future. Th8 Town Hall ¢onbnue5 to re1ve ino)me from letbng reoms for mee*"ngs and events, hirirTrg space to the Town Council for 1ts offices and lo ts library In addition. il receive5 3 grant from the Town Council. Full financial dètails art availab in the accounts. The $tandard hall hire rates are still competsknve and Incorporate a regularannual price increase Residents of BuckfaslleighlBuckfasl are offered a 2D% di$¢ount on bookings of 4 or rnore hour5. We offera standard rate and a ty1 rate for loGal Charities and Comrnunity Groups. The Trust is therefore pleased to confirm YTr8t the Town Hall conbnues lo pursue the objèctive5 purpose originally designated by its founders and trustees In 1887 and reinforced by its Conslrtution in 1952 We would like onrE again to thank all the town hall customers, staff and volunteers for their continued support Public Benefit The Trustees confrm that they have complied wtr) the duty to have regard to the guidance On publK benefit published by the Charity Commission in exercising their pcwers.
Stat&m8nt approved at the Buc Signed by.. Tru8tsè.... . sl.IL.I.x.I
BUCKFASTLEIGH TOWN HALL & INSTITUTE IR•ylst•r•d Charfty No: 200623} Iturfr A¢¢ount lorth• •nd•tt 31•t IA Incom• 2022 InGLimii Lètbng$ & R•nts T¢>vm Councll Grnnt ¢Snema Othgr inc¢)rno Icor¢navlru$ 8W1n¥ GrantlDonatson$ Job Retsn4n Scttom 1202012021 14,933.63 16 71300 2021121122 22.944 53 16,88000 248.05 25.500 1978 14 expondltu Salarie& & Wages Gas & Èleci Bank Fees Cinema Gosl Insurance War Rate5 Repairs & Maintenarhce & stsiiont IT, Soft¥re & Cunsufflables Tdephone 8 Intern Posta Cle3Ding & Refv$e General Ex Subscriptions & Li¢ErteslLyl Éxpenw¥l PAYE Pa roll costs Pension costs 202W21 20,027 0$ 6.324.62 2021122 20,167 90 7.803.30 21.93 207 19 3.301 84 3.460.86 2.182.C 6.756 $4 977.83 920 95 18.56 1.543.29 1.023.24 973.40 908 53 525 11 340.92 325 Da 51$ 48 340 00 514 20 Advgrtlsin & Mathebn Audrt & Accauntan Fees TFavel expenses Tot1 RwMnu• Elt 188.00 164.00 Tovrn CgunGII Ca t•1 6rnnt 2020Va T•*al Tothi c Loqn• ax d•tall•d bov dltur• frorn E 2019120 Tot•1
Ch 2020121 2. 25000 2021122 Pr•ml•¥ {lTh¥uran¢• 1 290.QOD FSxtuve & FItUngs 37.481.34 I28881.34 37,481.34 2, 28&481.34 Slgn•d. l¢hAlrof Bu¢kl**tl•lgh Towm N•ll & InstitMI• (Actlng So¢r•tsry to th• 4uckl4stl#h TOWN Nall &
Lee Accounting (SW) Limited 19b Golvers Hill Road, Kingsteignton Newton Abbot, Devon, TQ12 3BP Telephone Mobile 01626 324994 07828624717 0000 oooo Independeni Exllmtner'5 Report to the Trnstee5 of Iluckfastlelgh Town H1] and Inytitute I rew)rt on the IOUntS of the Charity for thc year ended 31 March 2022. which are out on pages. Rospeetlve re5pDh¥ibilities Of tru5tee$ alld examlner The charity's mt¢es are responsible for the preparation ot. the &Leounts. ThL Lhantv. misteL% Lonsider that an audit is n()t requireil for this ycar und¢r section 144121 of the Charities Act 2011 (the 2011 Acil and Iliat an indepeDJ¢nl examiniion Is ne¢ded. It is my responsibility to.. ¢Kamine thL' uccounts under £e¢iion 145 of the 2011 Aff", lo foll(JW the P'¢dureS lgtd doll in the genernl Directivns given by the Cligriiy Commission undcr section 14515llbl uf the 2011 Act.. and to ststc whetherparticular rnatte hav¢ Lome to my attention. Basis of Independeni cxamlner's repon My examination was cam¢d out in accordance witb thty General Dire£lions ¥tven by the Charity Commi5siDn. An cxaminativn includL5 a rev11, Vt'rhe ae¢vunhng re¢ords kept by the harity a ei)tnparison of the accounts p¥ted 1th Ihose reei)rds. It alsts include% consid¢ralion of unusual ilcms or disclosure% in the aeLnunls. and ¥eeking explanation from yvu as trusteV5 concern1 such matters. The procedurcs Undertak do nDt plolde all the ¢VTdence that would b¢ rowjred by an audit. and cons¢4uently nil vpinion 1% yFiven as i¢) hether th¢ accounts rcpresent * "Itue and fair vttw" and the iq liTniied to those Tnatters wi out in thL slateinent bL'Iow Independent examlner's sttemeTrt In Ci)nncction 1th my examinaiion. no matter hab conie tcj my attention. 111 whicb ¥iv¢s me reasonable to .11¥Ve that In any material tespLYI the r¥quirem¢nis Re8i5teredln EnBland and Wale5 No=9499632 Emall.. hania@keatcountlni.ary.yk
10 kt¢p ewunting records in a¢¢orJancc with &Lrlion 130 of the 2011 AL". to pr¢p8re accounts which accord with IhL QuntIng rLrords and cnmply with thE aLcouniing requirement% i)rthi 2011 Aci-. have ni)t be¢n Tnet.. OT 12110 which. u] My opinion, attention Should be drawn in order to enable # pmpcr Understanding ot'the accouttts to be reached. Tlaniy LCL ASOCIation of Chartered C¢rtifie4J ALcountants Igb Hill Road Abbot DL'sun TQI?3BP Dai¢.............6 Novemb¢r?022....................... Reglsteted in Englaffld andwales No.. 8432 Email.. hanla@leeaccountln8.Or8.uk