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2022-12-31-accounts

Trustees’ Annual Report for the period

From 1/1/2022 Period start date To 31/12/2022 Period end date

Charity name: Cottenham Charities

Charity registration number: 200586

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The charity owns and manages seven
Almshouses and Land for Allotment use in
the Parish of Cottenham.
To provide Almshouse accommodation to
those on low income in the Parish of
Cottenham.
Relief in need to individual persons and
apprentices residing in the Parish of
Cottenham
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Maintenance and provision of the
Almshouses for accommodation.
Grants to inhabitants of the Parish on low
income by means of Christmas Vouchers
and other grants as needed for Apprentices
and Relief in Need.
Benefit from the charity is available to
anyone in the Parish, or connected with the
Parish, who can demonstrate they are
necessitous according to the Charity
Scheme approved by the Charity
Commission.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have full regard to the
guidance issued by the Charity
Commission on public benefit.
The application of income is restricted as
stated in the Governing Document sealed
11thFebruary 1970.

Additional information (optional) You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38

Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 All trustees are volunteers
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The charity provides seven self-contained
dwellings for local people and these have
been fully occupied throughout 2022. The
dwellings are regularly maintained and
every effort is made to provide good quality
accommodation.
A total of £6,809 was gifted by the charity
to those in need who live in the Parish.
John Moreton Almshouse Charity
Small charitable gifts were given to
residents of the Parish as needed.
£10,000 was added to the Emergency
Repair Fund invested in a COIF Charities
Accumulation Fund
The debt to the John Moreton Endowment
fund was reduced to £90,000.
Cottenham United Charities
Cash grants were made to 96 parishioners
on low income at Christmas. This was in
conjunction with the Fitzwilliam Charity who
contributed to the awards.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41 The charity does not need to raise funds by
donation due to endowments and other
income.
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The financial position of the charity is
stable. The charity achieved a surplus of
£830 for the year and this has been added
to retained reserves brought forward
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held for ongoing
maintenance and unforeseen costs relating
to the properties.
The cash reserves will be held at a level to
cover debt repayments and necessary
repairs and expenses for one year should
there be no income from Weekly
Maintenance Contributions. A sum of
money is transferred annually into an
Emergency Repair Fund invested with a
COIF Charities Investment Fund.
Amount of reserves held Para 1.22 Cash balance at year end was £48,397
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 The debt in the John Moreton Endowment
Fund is as agreed with the Charity
Commission, presently £90,000
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity’s income is derived from the
investments in the endowment funds,
Weekly Maintenance Contributions
received from Almshouse residents and
rental income from the Allotments.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The charity’s investment funds are placed
in COIF Charity Investment and Deposit
accounts.
A description of the principal
risks facing the charity		 Para 1.46 Severe damage to the Almshouses
preventing occupation
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated Charity
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Nine Trustees composed of the Rector of
Cottenham All Saints’ Church, three
nominated by the Parish Council and five
co-optative by resolution of the Trustees.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The charity is a member of the Almshouse
Association.
The charity is a member of the Cambridge
& South Cambs Charities Network chaired
by the Cambridge Housing Association
which meets monthly.
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name Cottenham Charities
Other name the charity uses John Moreton Almshouse Charity
Cottenham United Charities
Registered charity number 200586
Charity’s principal address 21A Corbett Street
Cottenham
CAMBRIDGE
CB24 8QX

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee (if
any)
1 Malcom Dee Chairman Trustee Resolution
2 Robert Turner Secretary Trustee Resolution
3 Sue Hooks Treasurer Trustee Resolution
4 Jennifer Macbeth Trustee Resigned 9 December
2022		 Trustee Resolution
5 David Munns Trustee Trustee Resolution
6 Christine Ward Trustee Parish Council
7 Beth Price Trustee Appointed 5 July2022 Parish Council
8 Cecilia Tredget Trustee Appointed 5 July2022 Parish Council
9 Martin Graves Trustee Appointed 9 December
2022		 Trustee Resolution
10 Reverend Lynda
Davies		 Ex- Officio Charity Scheme appointee
11
12
13
14
15
16
17
18
19
20

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)		 Malcolm Dee Robert Turner
Malcolm Dee Robert Turner


Chairman		 Secretary
Date 27/10/2023 27/10/2023

Cottenham Charities

200586

Receipts and payments accounts

CC16a

For the period 01/01/2022 31/12/2022 To from

Section A Receipts and payments

Unrestricted
funds		 Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Allotment Rents 1,418 300 - 1,718 1,431
WeeklyMaintenance Contributions 38,842 - 38,842 39,358
Investment Income 3,755 - 3,755 3,352
Bank Interest - - -
Donations 211 - 211 1,380
Loan repayments - - -
- - -
- - - - -
Sub total(Gross income for AR) 44,226 300 - 44,526 45,521
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
**Total receipts ** 44,226 300 - 44,526 45,521
A1 Receipts Unrestricted
funds
to the nearest £
1,418
38,842
3,755
211
-
44,226		 Restricted
funds
to the nearest £
300
-
300		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
1,718
38,842
3,755
-
211
-
-
-
44,526		 Total funds
to the nearest £
1,718
38,842
3,755
-
211
-
-
-
44,526		 Last year
to the nearest £
Allotment Rents 1,418 1,431
WeeklyMaintenance Contributions 38,842 39,358
Investment Income 3,755 3,352
Bank Interest -
Donations 211 1,380
Loan repayments -
-
- -
Sub total(Gross income for AR) 44,226 45,521
A2 Asset and investment sales,
(see table).		 -
-
-
300		 -
-
-
-		 -
-
-
-
- -
Sub total - -
**Total receipts **
44,226 300 - 44,526 45,521
A3 Payments 3,504
16,963
419
6,809
27,696
6,000
10,000
16,000
43,696
530
-
46,966
47,497		 -
-
-
-
-
-
-
-
-
-
-
-
300
-
600
900		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 3,504
-
16,963
-
419
6,809
-
-
27,696
6,000
10,000
16,000
43,696
830
-
47,566
48,397

Expenses and Fees		 3,504 1,912
Renovations -
Repairs and Maintenance 16,963 10,898
Bank Charges and Interest -
Utilities 419 533
Charitable Gifts 6,809 10,478
-
-
**Sub total ** 27,696 23,820
A4 Asset and investment
purchases, (see table)

Capital Loan Repayments		 6,000 6,000
Investment into ER Fund 10,000 14,000
**Sub total ** 16,000 20,000
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
43,820
530 300 - 830 1,701
- - - - -
46,966 600 - 47,566 45,866
47,497 900 - 48,397 47,566

27/10/2023

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at the end of the period

Categories
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Details
JM Endowment
Robert Turner
Signature
Malcolm Dee
Details
JM Almshouses & Land attached
UC 4 acres allotment land
Details
CCLA COIF Income Fund
CCLA COIF Income Fund
CCLA COIF Accumulation Fund
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
John Moreton Current
John Moreton CCLA Deposit
United Charity Current		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
27,311
-
16,160
-
4,025
900
47,497
900
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
JM Endowment
-
UC Endowment
-
ER Fund
-
-
-
Fund to which
asset belongs
Cost (optional)
John Moreton
-
United Charity
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
JM Endowment
90,000
Robert Turner
Print Name
Malcolm Dee		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
69,355
52,798
163,463
-
-
Current value
(optional)
-
-
-
-
-
-
When due
(optional)
01 January 2038
Date of
approval
Malcolm Dee Malcolm Dee 27/10/2023
Robert Turner Robert Turner 27/10/2023

27/10/2023

CCXX R2 accounts (SS)

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Cottenham Charities On accounts for the year ended 31 December 2022 Charity no lif any) 200586 Set out on pages attached I report to the trustees on my examination of the accounts of the above charÉty (Ihe Trust.) for the year ended 3111212022. Responsibillties and basis of report As the chanlvs trustees, you are reSponsi￿e for the preparation of the accounts in accK)rdance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Art. Independent I have corn￿eted my examination. l Gonfimi that no material matters have examinerfs statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in acwrdanGe with section 130 of the Chanties Acl, or the accounts did not accord with the accounting records" or the accounts dKI not comply with the applicable requirements onceming the fomi and content of account5 set out in the Charities {Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a Inje and fairf view which is not a matter considered as part of an independent examination. I have no COn￿mS and have come awss no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 26.10. Name: Emma Bodsworth Relevant professional qualiFication(s) or body (if any): BA FCA Address: 5 Hart Close Longstanton CAMBRIDGE CB24 3EX IER Oct 2018