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Rotary Club of Woking Benevolent Fund (also known as RCWBF)
Trustees’ Report
for the year from 1[st] July 2023 to 30[th] June 2024
This charity has no principal address. The Charity Commission’s contact is:
Ms C A Cheesman Birch House Horsell Birch Horsell Woking Surrey GU21 4XD
The charity’s leading document is a trust deed dated 20[th] September 1961.
Supplementary deeds enact changes to the trustees.
The object of the charity is the relief of distressed persons, or the donation of its income and capital to such institutions, societies and objects as The Rotary Club of Woking shall direct.
The charity has no employees, owns no assets other than money held on trust, and has no long- or medium-term financial obligations.
The charity’s funds may, subject to the consent of the Rotary Club of Woking, be invested in any investments authorised by law for the investment of trust money.
The charity’s Bankers are:
CAF Bank Ltd Lloyds Bank plc 25 Kings Hill Avenue Po Box 1000 Kings Hill Andover West Malling BX1 1LT Kent ME19 4JQ
The charity’s trustees are appointed, and may be removed, by the Rotary Club of Woking.
The Trustees are:
Leonard Anthony Usher (Chairman) Terence John Smith MBE Graham Paul Fagence Carol Ann Cheesman Brian Nettleingham
The Trustees are appointed from the membership of the Rotary Club of Woking, (The Club) by agreement of the members as a whole.
Registered Charity No. 200585
RCWBF Trustees Report
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Scope and Activities
The scope and activities of the charity were similar to the previous year. Total awards in 2023/2024 amount to £23,360.00
The Funds are divided to reflect a general intent as to the nature of donations but is not a binding commitment. The balances at 30[th] June 2024 are as follows:
| Community Fund C Kramer Fund International Fund Swimathon Fund Foundation E Whitaker Fund Total |
£ 8,081.52 1,321.52 2,205.64 309.19 1,471.45 720.26 £ 14,109.58 |
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Activities and Achievements during the year
The fundraising activities benefiting the charity are organised by the Club. During the year these have been a Swimathon, a Race Night, Quiz night and Street Collections. The Swimathon was well supported by sponsorship and the competing teams (plus Gift Aid tax) all goes to charitable causes. £6,000 of team sponsorship was distributed in the year to 3 charities each receiving £2,000 (see below). A donation of £15,000 was made to Ashford & St Peters Hospital Charity which included a grant of £4,000 received from Rotary District.
| Woking and Sam Bear Hospice The Lighthouse Woking Street Angels Ashford & St Peters Hospital Charity Total |
£ 2,000.00 2,000.00 2,000.00 15,000.00 £21,000.00 |
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RCWBF Trustees Report
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The Race Night and Quiz Night were held in aid of the International Fund, Street Collections were for the Community Fund.
The Donations and awards for the Benevolent Fund during the year are listed in the accounts.
Reserve Policy
The policy is to keep any likely commitments below the level of reserves, making no allowance for future receipts.
Grant-making policy
The policy of the charity is to make grants to charitable causes largely within the local community, but with a percentage to overseas causes either in line with current Rotary International objectives and/or where there is a high level of confidence that the money is needed and will be spent effectively.
Investment Policy
The charity’s funds are held in its bank account.
Major risks
The exposure of the charity to risk is relatively limited, in that it has no premises or employees, and the events that provide nearly all its funds have to date been run by the CLUB and not by the charity itself.
Financial risks are contained by the conservative policies on reserves and investment noted above.
Registered Charity No. 200585
RCWBF Trustees Report
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Declaration
I declare in my capacity as a Charity trustee that the trustees have approved the report above and have authorised me to sign it on their behalf.
Signature: Full name: Leonard Anthony Usher Position: Chairman Date: 28 April 2025
Registered Charity No. 200585
RCWBF Trustees Report
Registered Charity No. 200585
Rotary Club of Woking Benevolent Fund
Receipts, Payments and Balances
Year to 30 June 2024
| Receipts Fundraising Receipts Quiz Night Garden Party including raffle Swimathon Team Sponsorship Race Night including raffle Xmas Collection Shoeboxes E Whitaker Fund Chinese Meal including raffle Sleeping Bags Easter Collection Total Fundraising receipts Other Receipts Community Donations Foundation Donations Members Donations Spartan Lunch Bank interest President's Raffle Lunch Sundry Toby Cottage Raffle Gift Aid from HMRC Grants received Total Other Receipts Total Receipts |
YTD 30/06/2024 £ 1,306.56 750.00 4,066.86 1,285.00 2,436.09 453.00 - 4,818.92 35.00 473.55 15,624.98 100.00 310.17 1,200.00 - 15.78 140.00 - - 250.00 3,636.67 4,000.00 9,652.62 25,277.60 £ |
YTD 30/06/2023 £ 1,261.00 370.00 12,252.83 1,884.00 1,618.47 445.50 1,135.26 - - - 18,967.06 456.74 1,330.00 - 130.00 24.51 235.00 130.00 41.07 - - - 2,347.32 21,314.38 £ |
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Registered Charity No. 200585
Rotary Club of Woking Benevolent Fund
Receipts, Payments and Balances
Year to 30 June 2024
| Payments Fundraising costs Quiz Night Swimathon Expenses Race Night Shoe Boxes Chinese Meal Sleeping bags Total Fundraising costs Donations (see page 3 for details) C Kramer fund CAF Bank charge Total costs/payments Surplus for year Balance Brought forward Balance Represented by CAF Bank Account Lloyds Bank Account Prepaid Kids Out Accrued Income (Gift Aid) Uncleared Donations |
YTD 30/06/2024 £ 594.00 1,142.53 480.00 900.00 2,568.50 35.00 5,720.03 23,360.00 150.00 66.00 29,296.03 4,018.43 - 18,128.01 14,109.58 7,533.91 3,405.83 850.00 1,684.97 634.87 14,109.58 |
YTD 30/06/2023 £ 655.50 960.00 946.00 300.00 - - 2,861.50 17,365.00 119.59 103.15 20,449.24 865.14 17,262.87 18,128.01 £ 8,744.13 6,666.42 700.00 - 2,017.46 18,128.01 £ |
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Trustees:
L A Usher C A Cheesman G P Fagence B Nettingham T J Smith
Dated: 28 April 2025
Signed:
Registered Charity No. 200585
Rotary Club of Woking Benevolent Fund
Receipts, Payments and Balances
Year to 30 June 2024
| Donations and awards Woking & Sam Beare Hospice Swimathon Shelter Box Mayor's Charity Swimathon Woking High Swimathon Swan Trust Swimathon Samber RDA Swimathon C Kramer Swan Trust Speaker Sightsavers Speaker Linkable Speaker Global Sights Speaker Water Survival Donation Toy Boxes Donation Emmaus Speaker Woking Scouts Surrey Care Speaker Basingstoke Speaker Kidney care Speaker Task Survey Speaker The Lighthouse Swimathon Speaker Fee Refugee Action Ukraine two donations Ukraine - Xmas Collection Music Kids Out Royal British Legion Poppy Appeal St Catherine's Hospice Speaker KCS Air Ambulance Speaker Age UK Speaker Woking Food Bank Speaker Woking District Sleeping bags for Ukraine PSDS Speaker Volunteer Centre in Sutton Student sponsorship Ashford & St Peters Hospital Charity Community John Walmsley Speaker Age Concern Speaker GASP Motor Project Student sponsorship Painshill Park Speaker Speaker Fee Speaker Woking Street Angels Swimathon Woking Street Angels Speaker Salvation Army Speaker Rotary Club Of Twickenham Student Sponsorship Speaker Fee for Nun Speaker The Lighthouse Speaker Aviation Centenary Project |
YTD 30/06/2024 £ 2,000 2,000 700 50 50 50 50 50 350 50 70 15,000 60 50 50 50 50 2,000 50 75 415 50 50 40 23,360 |
YTD 30/06/2023 £ 2,500 590 2,500 2,500 2,500 2,500 200 50 50 50 50 150 250 50 250 50 50 50 50 1,000 80 50 750 145 50 900 17,365 |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sèction A Independent Examiner's Repoyt Report to the trustee51 members of ROTARY CLUB OF WOKING BENEVOLENT FUND On ¥ccounls for the year ended Charity no lif anyl 301h Jltne 2024 2005B5 Set out on pages Numbered 1 to 3 attached hereto I report lo the Iruslees on my examination of the accounls of the above ch81ily I'the Trust") lor the year ended 30th June 2024. Responsibilitiès and As the charity trustees of the Trust, you are responsible for the preparation basis of rgport of the accounts in accordance with the requirements ol the Charities Acl 2011 1"the Acl'l. I report in respect of my examination of the Trust's accounts cariied out under section 145 01 the 2011 Ad and in cairying out my examination, I have followed the appli¢able Directions given by the Charity Cornmis5ion under section 14515llbl of the Act. I have completed my examinalion. I confirm that no material mallers have come to my allenlion in connection with the examination which gives me caLise lo believe that in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or thè accoLJnls do not accord with the accounting records Independent examiner's statement I have no concern8 and have come across no other matters in eonneclion with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed- Date-. 241h April 2025 Name: MICHAEL TINLING Relevant professional qualificationlsl or body lif anyl- Soli¢ilor INon-Praclisingl Address- Thirby, Horseshoe Lane Ash Vale. Aldershot HANTS GU12 SLJ IER October 2018
Section B Disclosure Only complete if the exaininer Iieeds lo highlight Inatteis of concern (see CC32, Independent examination of charity accoutkts= directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose_ IER October 2018
Registered Charity No. 20D585 Rotary Club ol Woklng Benevolent Fund Recelpts, Payments and Balances Year to 30 lune 2024 YTD 3010612024 YrD 3010612023 Recelpts Fundralslng Rècelpts Quiz Niglit Garden Party includlng raffle Swiinathon Team Sponsorship Race Night includin8 raffle Xmas Collection ShoEboxes E Wtiitaker Fund Chinese Medl including iaffle Sleeping Bags Eastei Collection 1,306.56 750.00 4.066.86 I,285.00 Z,436.09 453.00 1,261.00 370.00 12,252.83 1,884.00 1,618.47 445. 1,13J.26 4,818.92 35.00 473.55 Total Fundraisin8 reteipts 15,624.98 18.967_06 other Receipts Community Oonations Foundatioi) Donètions eimbers Doi)atlQllS Spartan Luncli Bank iriterest President's loo.00 310.17 1,200.(K) 456.74 1,53D.00 130.QO 24.51 15.78 140.00 Rattle Lunch Sundry 1.35.00 130.00 41.07 Toby Cotta6E Raffl Gift Aid from HMRC Grants received Tot31 Other Receipt5 250.00 4,636.67 4,000.00 9,652.62 2,347.32 Total Receipts £ 25,277.60 £ 21,314.38
Re8lStered Charity No. 21)0585 Rotary Club ol WoklnE Benevolent Fund Receipts. Payments and Balances Year to 30 June 2024 YTD 3010612024 YTD 3010612023 Payments Fundr3islnE Costs Quiz Night 5wimzthon EKpenses Race Night Shoe Boxes Chinese Me31 Sleeping bags Total Fundraising cost5 594.00 1,142.53 480.00 900,00 2,568.50 35.00 5,720.03 655.50 960.00 946.00 BOO.00 2.861.50 Donations lsÈe page 3 for detai151 C Krai))er Fund CAF 8ank charge Total c05t5/p?ymÈnts 23,360.00 150.(X) 66.00 17,365,00 119.59 103.15 20,d49.24 29,2Y6.U3 Surplus for yea Balaiice Brought forward 4,018.43 18,12B.01 14,109.58 865.14 17,262.87 £ 18,128.01 Represented by CAF Baiik Account Lloyd5 B3nk Account Prepaid Kids Out Actrued Iiicoine (Gift Aid) Uncleared Donation5 7,533.91 3,405.83 850.00 1,684.97 634.87 8,744.13 6,666.42 700.00 2,017.46 14,109.58 E 18,128,01 Trustees.. L A Usher C A ChÉesin8n P Fagence B NeltiDgham T J Smith D3ted..
Registered Charity No. 200585 tsry Club of Woking 8enevolEnt Fund Re£eipt5. Payrnent5 and Balanie5 Year t¢ 30 June 2024 YrD 3010612024 YrD 3010612023 DDnatiDns and award5 Woking & Sam Be8ro HospicÈ Shelter Bax Ivlayor's Charlty WokinB High 5w3nTrust Samber ADA C Kramer Swan Trust 5ights3vers Linkable Swlmathon 2.000 2,500 590 2.500 2.500 2,SUO 2,500 200 50 50 50 50 15D 250 Swim3thon 5Vmath0 Swimathon Swimathon 5pe3ker Speaker 5ppBker 5poaker Dondtlon Donation SpÈaker Water. Survival Toy Boxes EnTrmau5 Wokin# Scouts Surrey Ccire Ba5ing5toko Kidnpy r.arp 'rosk SL4rvey .Speaker SpEaker SpeakÈr 5peakpr SwiinBthon 50 50 5fl 50 1,000 80 50 75D 14.5 50 900 2,000 Ypeakpr Fee RefuEee Action Ukraine two donations lJkrainÈ- Xma5 coller.tlon Music Kld5 Out ftoy318rit15h Legion sl Qthprine'5 H05Pl1@ KCS Air Ambvlance Age UK Woking l.o(Jd Bank Wokiyg District psrJ5 Volunteer fentre in Sutton A5hford & 5t Pet?rs Hospital Cliai'ity Inhn Walm51e.y Age Concern GASP Mator Prujpct 700 50 50 so Voppy pPeal Speiker Spe3kor SpEaker Speaker SIvLPin% bilE% fuv Uk¥alne Speaker student sponsorsliip Community 5peak¢r 5pe3ker siudent 5poiisDr%hlp Speaker SpeakEr Swimathon Speaker Speaker student 5ponsorshlp SPakl]r Spo3kei 50 350 50 70 15,OLK> 60 50 50 50 Speaker Fe Wokiii8 Strppt Ange]s Wuking Stree.l Angels 531vation Army Rotary Cliib Ot Twickenham Spe.fikp.r Fee for Nui) -rhe Lighthouse AvlatSDn Centenary PFoject 2.ODQ SU 75 415 50 50 40 23,3GO 17,365