P a g e | **1** **Rotary Club of Woking Benevolent Fund** (also known as RCWBF) ## **Trustees’ Report** ## **for the year from 1[st] July 2023 to 30[th] June 2024** This charity has no principal address. The Charity Commission’s contact is: Ms C A Cheesman Birch House Horsell Birch Horsell Woking Surrey GU21 4XD The charity’s leading document is a trust deed dated 20[th] September 1961. Supplementary deeds enact changes to the trustees. The object of the charity is the relief of distressed persons, or the donation of its income and capital to such institutions, societies and objects as The Rotary Club of Woking shall direct. The charity has no employees, owns no assets other than money held on trust, and has no long- or medium-term financial obligations. The charity’s funds may, subject to the consent of the Rotary Club of Woking, be invested in any investments authorised by law for the investment of trust money. The charity’s Bankers are: CAF Bank Ltd Lloyds Bank plc 25 Kings Hill Avenue Po Box 1000 Kings Hill Andover West Malling BX1 1LT Kent ME19 4JQ The charity’s trustees are appointed, and may be removed, by the Rotary Club of Woking. The Trustees are: Leonard Anthony Usher (Chairman) Terence John Smith MBE Graham Paul Fagence Carol Ann Cheesman Brian Nettleingham The Trustees are appointed from the membership of the Rotary Club of Woking, (The Club) by agreement of the members as a whole. **Registered Charity No. 200585** **RCWBF Trustees Report** P a g e | **2** ## **Scope and Activities** The scope and activities of the charity were similar to the previous year. Total awards in 2023/2024 amount to £23,360.00 The Funds are divided to reflect a general intent as to the nature of donations but is not a binding commitment. The balances at 30[th] June 2024 are as follows: |Community Fund
C Kramer Fund
International Fund
Swimathon Fund
Foundation
E Whitaker Fund
Total|**£**
8,081.52
1,321.52
2,205.64
309.19
1,471.45
720.26
£ 14,109.58| |---|---| ## **Activities and Achievements during the year** The fundraising activities benefiting the charity are organised by the Club. During the year these have been a Swimathon, a Race Night, Quiz night and Street Collections. The Swimathon was well supported by sponsorship and the competing teams (plus Gift Aid tax) all goes to charitable causes. £6,000 of team sponsorship was distributed in the year to 3 charities each receiving £2,000 (see below). A donation of £15,000 was made to Ashford & St Peters Hospital Charity which included a grant of £4,000 received from Rotary District. |Woking and Sam Bear Hospice
The Lighthouse
Woking Street Angels
Ashford & St Peters Hospital Charity
Total||**£**
2,000.00
2,000.00
2,000.00
15,000.00
£21,000.00| |---|---|---| **Registered Charity No. 200585** **RCWBF Trustees Report** P a g e | **3** The Race Night and Quiz Night were held in aid of the International Fund, Street Collections were for the Community Fund. The Donations and awards for the Benevolent Fund during the year are listed in the accounts. ## **Reserve Policy** The policy is to keep any likely commitments below the level of reserves, making no allowance for future receipts. ## **Grant-making policy** The policy of the charity is to make grants to charitable causes largely within the local community, but with a percentage to overseas causes either in line with current Rotary International objectives and/or where there is a high level of confidence that the money is needed and will be spent effectively. ## **Investment Policy** The charity’s funds are held in its bank account. ## **Major risks** The exposure of the charity to risk is relatively limited, in that it has no premises or employees, and the events that provide nearly all its funds have to date been run by the CLUB and not by the charity itself. Financial risks are contained by the conservative policies on reserves and investment noted above. **Registered Charity No. 200585** **RCWBF Trustees Report** P a g e | **4** ## **Declaration** I declare in my capacity as a Charity trustee that the trustees have approved the report above and have authorised me to sign it on their behalf. **Signature: Full name:** Leonard Anthony Usher **Position:** Chairman **Date:** 28 April 2025 **Registered Charity No. 200585** **RCWBF Trustees Report** **Registered Charity No. 200585** ## **Rotary Club of Woking Benevolent Fund** ## **Receipts, Payments and Balances** ## **Year to 30 June 2024** |**Receipts**
**Fundraising Receipts**
Quiz Night
Garden Party including raffle
Swimathon Team Sponsorship
Race Night including raffle
Xmas Collection
Shoeboxes
E Whitaker Fund
Chinese Meal including raffle
Sleeping Bags
Easter Collection
Total Fundraising receipts
**Other Receipts**
Community Donations
Foundation Donations
Members Donations
Spartan Lunch
Bank interest
President's
Raffle
Lunch
Sundry
Toby Cottage Raffle
Gift Aid from HMRC
Grants received
Total Other Receipts
**Total Receipts**|**YTD**
**30/06/2024**
**£**
1,306.56
750.00
4,066.86
1,285.00
2,436.09
453.00
-
4,818.92
35.00
473.55
15,624.98
100.00
310.17
1,200.00
-
15.78
140.00
-
-
250.00
3,636.67
4,000.00
9,652.62
25,277.60
£|**YTD**
**30/06/2023**
**£**
1,261.00
370.00
12,252.83
1,884.00
1,618.47
445.50
1,135.26
-
-
-
18,967.06
456.74
1,330.00
-
130.00
24.51
235.00
130.00
41.07
-
-
-
2,347.32
21,314.38
£| |---|---|---| **Registered Charity No. 200585** ## **Rotary Club of Woking Benevolent Fund** ## **Receipts, Payments and Balances** ## **Year to 30 June 2024** |**Payments**
**Fundraising costs**
Quiz Night
Swimathon Expenses
Race Night
Shoe Boxes
Chinese Meal
Sleeping bags
Total Fundraising costs
Donations (see page 3 for details)
C Kramer fund
CAF Bank charge
Total costs/payments
Surplus for year
Balance Brought forward
Balance
Represented by
CAF Bank Account
Lloyds Bank Account
Prepaid Kids Out
Accrued Income (Gift Aid)
Uncleared Donations|**YTD**
**30/06/2024**
**£**
594.00
1,142.53
480.00
900.00
2,568.50
35.00
5,720.03
23,360.00
150.00
66.00
29,296.03
4,018.43
-
18,128.01
14,109.58
7,533.91
3,405.83
850.00
1,684.97
634.87
14,109.58|**YTD**
**30/06/2023**
**£**
655.50
960.00
946.00
300.00
-
-
2,861.50
17,365.00
119.59
103.15
20,449.24
865.14
17,262.87
18,128.01
£
8,744.13
6,666.42
700.00
-
2,017.46
18,128.01
£| |---|---|---| Trustees: L A Usher C A Cheesman G P Fagence B Nettingham T J Smith Dated: 28 April 2025 Signed: **Registered Charity No. 200585** ## **Rotary Club of Woking Benevolent Fund** ## **Receipts, Payments and Balances** ## **Year to 30 June 2024** |**Donations and awards**
Woking & Sam Beare Hospice
**Swimathon**
Shelter Box
Mayor's Charity
**Swimathon**
Woking High
**Swimathon**
Swan Trust
**Swimathon**
Samber RDA
**Swimathon**
C Kramer
Swan Trust
**Speaker**
Sightsavers
**Speaker**
Linkable
**Speaker**
Global Sights
**Speaker**
Water Survival
**Donation**
Toy Boxes
**Donation**
Emmaus
**Speaker**
Woking Scouts
Surrey Care
**Speaker**
Basingstoke
**Speaker**
Kidney care
**Speaker**
Task Survey
**Speaker**
The Lighthouse
**Swimathon**
Speaker Fee
Refugee Action
Ukraine two donations
Ukraine - Xmas Collection
Music
Kids Out
Royal British Legion
**Poppy Appeal**
St Catherine's Hospice
**Speaker**
KCS Air Ambulance
**Speaker**
Age UK
**Speaker**
Woking Food Bank
**Speaker**
Woking District
**Sleeping bags for Ukraine**
PSDS
**Speaker**
Volunteer Centre in Sutton
**Student sponsorship**
Ashford & St Peters Hospital Charity
**Community**
John Walmsley
**Speaker**
Age Concern
**Speaker**
GASP Motor Project
**Student sponsorship**
Painshill Park
**Speaker**
Speaker Fee
**Speaker**
Woking Street Angels
**Swimathon**
Woking Street Angels
**Speaker**
Salvation Army
**Speaker**
Rotary Club Of Twickenham
**Student Sponsorship**
Speaker Fee for Nun
**Speaker**
The Lighthouse
**Speaker**
Aviation Centenary Project|**YTD**
**30/06/2024**
**£**
2,000
2,000
700
50
50
50
50
50
350
50
70
15,000
60
50
50
50
50
2,000
50
75
415
50
50
40
23,360|**YTD**
**30/06/2023**
**£**
2,500
590
2,500
2,500
2,500
2,500
200
50
50
50
50
150
250
50
250
50
50
50
50
1,000
80
50
750
145
50
900
17,365| |---|---|---| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sèction A Independent Examiner's Repoyt Report to the trustee51 members of ROTARY CLUB OF WOKING BENEVOLENT FUND On ¥ccounls for the year ended Charity no lif anyl 301h Jltne 2024 2005B5 Set out on pages Numbered 1 to 3 attached hereto I report lo the Iruslees on my examination of the accounls of the above ch81ily I'the Trust") lor the year ended 30th June 2024. Responsibilitiès and As the charity trustees of the Trust, you are responsible for the preparation basis of rgport of the accounts in accordance with the requirements ol the Charities Acl 2011 1"the Acl'l. I report in respect of my examination of the Trust's accounts cariied out under section 145 01 the 2011 Ad and in cairying out my examination, I have followed the appli¢able Directions given by the Charity Cornmis5ion under section 14515llbl of the Act. I have completed my examinalion. I confirm that no material mallers have come to my allenlion in connection with the examination which gives me caLise lo believe that in, any material respect.. accounting records were not kept in accordan￿ with section 130 of the Act or thè accoLJnls do not accord with the accounting records Independent examiner's statement I have no concern8 and have come across no other matters in eonneclion with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed- Date-. 241h April 2025 Name: MICHAEL TINLING Relevant professional qualificationlsl or body lif anyl- Soli¢ilor INon-Praclisingl Address- Thirby, Horseshoe Lane Ash Vale. Aldershot HANTS GU12 SLJ IER October 2018 Section B Disclosure Only complete if the exaininer Iieeds lo highlight Inatteis of concern (see CC32, Independent examination of charity accoutkts= directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose_ IER October 2018 Registered Charity No. 20D585 Rotary Club ol Woklng Benevolent Fund Recelpts, Payments and Balances Year to 30 lune 2024 YTD 3010612024 YrD 3010612023 Recelpts Fundralslng Rècelpts Quiz Niglit Garden Party includlng raffle Swiinathon Team Sponsorship Race Night includin8 raffle Xmas Collection ShoEboxes E Wtiitaker Fund Chinese Medl including iaffle Sleeping Bags Eastei Collection 1,306.56 750.00 4.066.86 I,285.00 Z,436.09 453.00 1,261.00 370.00 12,252.83 1,884.00 1,618.47 445. 1,13J.26 4,818.92 35.00 473.55 Total Fundraisin8 reteipts 15,624.98 18.967_06 other Receipts Community Oonations Foundatioi) Donètions eimbers Doi)atlQllS Spartan Luncli Bank iriterest President's loo.00 310.17 1,200.(K) 456.74 1,53D.00 130.QO 24.51 15.78 140.00 Rattle Lunch Sundry 1.35.00 130.00 41.07 Toby Cotta6E Raffl Gift Aid from HMRC Grants received Tot31 Other Receipt5 250.00 4,636.67 4,000.00 9,652.62 2,347.32 Total Receipts £ 25,277.60 £ 21,314.38 Re8lStered Charity No. 21)0585 Rotary Club ol WoklnE Benevolent Fund Receipts. Payments and Balances Year to 30 June 2024 YTD 3010612024 YTD 3010612023 Payments Fundr3islnE Costs Quiz Night 5wimzthon EKpenses Race Night Shoe Boxes Chinese Me31 Sleeping bags Total Fundraising cost5 594.00 1,142.53 480.00 900,00 2,568.50 35.00 5,720.03 655.50 960.00 946.00 BOO.00 2.861.50 Donations lsÈe page 3 for detai151 C Krai))er Fund CAF 8ank charge Total c05t5/p?ymÈnts 23,360.00 150.(X) 66.00 17,365,00 119.59 103.15 20,d49.24 29,2Y6.U3 Surplus for yea Balaiice Brought forward 4,018.43 18,12B.01 14,109.58 865.14 17,262.87 £ 18,128.01 Represented by CAF Baiik Account Lloyd5 B3nk Account Prepaid Kids Out Actrued Iiicoine (Gift Aid) Uncleared Donation5 7,533.91 3,405.83 850.00 1,684.97 634.87 8,744.13 6,666.42 700.00 2,017.46 14,109.58 E 18,128,01 Trustees.. L A Usher C A ChÉesin8n P Fagence B NeltiDgham T J Smith D3ted.. Registered Charity No. 200585 tsry Club of Woking 8enevolEnt Fund Re£eipt5. Payrnent5 and Balanie5 Year t¢ 30 June 2024 YrD 3010612024 YrD 3010612023 DDnatiDns and award5 Woking & Sam Be8ro HospicÈ Shelter Bax Ivlayor's Charlty WokinB High 5w3nTrust Samber ADA C Kramer Swan Trust 5ights3vers Linkable Swlmathon 2.000 2,500 590 2.500 2.500 2,SUO 2,500 200 50 50 50 50 15D 250 Swim3thon 5V￿math0￿ Swimathon Swimathon 5pe3ker Speaker 5ppBker 5poaker Dondtlon Donation SpÈaker Water. Survival Toy Boxes EnTrmau5 Wokin# Scouts Surrey Ccire Ba5ing5toko Kidnpy r.arp 'rosk SL4rvey .Speaker SpEaker SpeakÈr 5peakpr SwiinBthon 50 50 5fl 50 1,000 80 50 75D 14.5 50 900 2,000 Ypeakpr Fee RefuEee Action Ukraine two donations lJkrainÈ- Xma5 coller.tlon Music Kld5 Out ftoy318rit15h Legion sl Qthprine'5 H05Pl1@ KCS Air Ambvlance Age UK Woking l.o(Jd Bank Wokiyg District psrJ5 Volunteer fentre in Sutton A5hford & 5t Pet?rs Hospital Cliai'ity Inhn Walm51e.y Age Concern GASP Mator Prujpct 700 50 50 so Voppy ￿pPeal Speiker Spe3kor SpEaker Speaker SIvLPin% bilE% fuv Uk¥alne Speaker student sponsorsliip Community 5peak¢r 5pe3ker siudent 5poiisDr%hlp Speaker SpeakEr Swimathon Speaker Speaker student 5ponsorshlp SP￿akl]r Spo3kei 50 350 50 70 15,OLK> 60 50 50 50 Speaker Fe Wokiii8 Strppt Ange]s Wuking Stree.l Angels 531vation Army Rotary Cliib Ot Twickenham Spe.fikp.r Fee for Nui) -rhe Lighthouse AvlatSDn Centenary PFoject 2.ODQ SU 75 415 50 50 40 23,3GO 17,365