Charity Commission Number- 200435 ROTARY CLUB OF FARNHAM BENEVOLENT FUND TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH JUNE 2024
ROTARY CLUB OF FARNHA BENEVOLENT FUND coTrENTs Legal and administrative information i rnstees. report 24 statement of trustees. responslbllities Independent examtnerfs report Ststement of financial activities BalanGe sheet Notss to the accounts
ROTARY CLUB OF FARNHAhl BENEVOLENT FUND LEGAL AND ADi¥JINISTRATlliE INFORMATION Trustee5 M. Atkinson. CMG, MBE R. Jude PhD l. C. SargeanL FCA B. Thomas .J.R. Nicholls Bsc ACIB F.P. Vlknitiock BEng, MBA Charfty Number 200435 Independent Examiner R. J. Smith , FCA 88A West StreeL Famham. SUey, GU9 7E Bankèrs Lloyds Bap.k plc 174 Fteet Road GU514DD
ROTARY CLUB OF FARNHAM BENEVOLENT FUND TRUSTEES. REPORT FOR THE YEAR ENDED 30 JUNE 2024 The trustees present thelr report and accounts forthe yearended 30 June 2024. The accounts have been prepared in accordan with the accounting policies Set out in note 1 to the accounts and compty with the tNsVs deed of trus( applicable law and the requirements of the Statement of Recommended Pract1 and the Financid Reporiing Standard applicable in the UK and Republic of Ireland IFRS 102}. Administrative Detalls of the Cha its Trustees and Advisers The trustees throughout the year were M Atkinson CMG MBE, R Jude PhD, I C Sarge8nt FCA, B. Thomas, M J Nicholls AGIB Bsc and F P V¥h0{ BEng MBA The charity does not have a priniipal Offf. correSwnden regarding the charity should be addressed to The Honorary Treasurer. Mr l. C. SargeanL The Spinney, Famham Road, EwshoL Famham, Suyrey GU10 SAU. There ts no chief executive officer for the charity. The IM)norary treasurer is responsible for accounting for montes received and expended. Details of the chaiitls bankers and of its independent examiner are set out on page 1. There are no solkltors or finan¢ial advisers appointed by the charity. Stru¢ture Governance and Fllana ement The charity was established by a deed of trust which was s311ed on the 27 Juty 1961. Trustees are appointed by members of The Rotary Club of Famham by resolution. It is a requirement for a trustee lo be a member of the Rotary Club of Farnham. Being a small charity ther8 ara no written procedures for appointing truste8s. Members wtyjld sounded out regardtng WilngneSS trj act as a trustee. Ihfften a person agr&ed to be a trustee thi5 would be considered by the club councli and recommended to members for approval by resolun. No other btxly Gan appoint a trustee. Trustees may already be trustees of another charity and need no further training. The club has people who are trustees of another charity. Any guidan necessary for a new ttee to carry out hislher duties would be given by the existing Irustees. The new trustee would be given a copy of Yhe Essential Trustee - What you need to know. published by The Charity Commissn. As the charity ha5 no staff no deci5Dn making 15 delegated. Trustees may ke removed by resolution ot the dub for any reason which may appear to the club to bè sufficient and without assigning any reason and whereupon the trustee so removed Shall for the purpose of the exercise of the statutory power ofappointtng new trustees be deemed to be dead. In the event of the club being dissofved or discontinued or of the dub resolving to discontinue The Benevolent Fund the trustees shall hokl the Benevolent Fund upon trust to transfer the same and for the au9mentation of the charity fund of any otFw Rotary Club being a fund establtshed solely for purposes which are charitable at law or to any charitable instttution andlor pay and dtstribute or otherwise deal with the same to and for the benèfit of such other charitable funds as the club shall direcl Decisions on the amount and who should be given donations from the Gharity's fvnd are made by the nembers of The Rotary Club of Famham by simple majority in a formal business meeting. Tru9tees sign the cheques or Inttlate bank transfeKS after approvaL
ROTARY CLU8 OF FARNHAAI BENEVOLENT FUND TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2024 The charity is affil&ated with Rotary in GB and Ireland (RGBI) and Rotary Intemational, including The Rotary Foundation. which ig an intemational ¢hathy Supporting world wide schemes for th8 benefit of people in need. The club may from time to agree wilti Tr Rotary Club of Famham Woyside to jolntly raise funds for an agreed projeGt objeGtive andlor chaTity. It raY also agree wilh another RGBI Club or overseas Club to achleve an agreed objectivè. The trustees have not identified any major risks to which the charity could be exFosed. The accounts of The Benevolent Fund are examined annualty by an independent examiner. The bank a¢¢ount Is separate from those of The Rotary Club of Famham. Ob"eclive& and Aciivlties The trustees may apply the income of The Benevolent FurKI to or for the relief of persons fina1allY distressed and to or for the benefft of such charitable instriutions socleties and objects as the club shall from time to time direct. Details of the &hievgJ Obj1¥eS for the year are set out below under the heading Achievements and Performan No financial obiecbves are setforthe charity. There ts no subsidiary undertaking ofthe Gharity. The president of The Rotary Club of Famham may nominate Charities for fvnd raising during hislher term of office. Suggestions to award other grants are made by members of the club. This may bè as a result of a request from a person for a specific objective. Agreed requests are submitted to the club Council, and if the CoLincil agrees, put to the members and apted or rejected ty majority vote at a business meeting. After the collection datss have been booked rith the IcKal authority, decisions are made for the allocation of funds from street collections to charities by the club. Achievements and Perforniance During the 12 month period ended 30 June 2024. the Club has raised over £25,6B8 (versus £17,765 in the prevlous yearl by fundH[sIng activities and vduntary donattons from member5. £15,000 has been dSstrlbuted to 23 charitable causes. The cost of fundralsEng In the year rose from £2,699 to £7,100 due to the type of events held. The charslies that were sent grants by the fijnd included Disability Challengers, Space2Grow, Kids Out. Seeds for Development, End Polio Now, Rotary Foundation UK and several local charities. In addition, the club supported a Golf Day in September 2023 for the Phyllis TuCkell Hospice and raised £1262 by holding 8 raffle and donating a prize to the aucllon {donations by participants were paid directly to the Gharity conGerned and do not therefe appear in these accounts). A Bridge Lunch was held during the year raising over £1600. wrth the club raffle and auclton during the Gotf Day raising approximately £1262, totrdl charitab donations by the Club through the Rotary Club of Famham Benevolent Fund were therefore in excess of £12,000 (PY £16200). The trustees consider thak lolkjwing the distuptive years of the pandemlG arvj a t411 in club membership, a recent increase in TraISing encx)uraging and Shou to an increase in charitable givlng
ROTARY CLUB OF FARNHAM BENEvOLEr FUND TRUSTEES. FIEpoKr FOR THE YEAR ENDED 30 JUNE &Y24 al Review The accounts are set out on pag95 7-9. The activibes lor g8neratirwJ funds arè set out on pago 9 01 thes8 account& Inc05ne is raised by members of The Rotary Club of Famham and a few unpaid volunteers. Detalls of grants awarded are sel out on page 9 the accounts. The revenues are used to meet neets of whomever or whatever deemed necessary by the members ol The Rotary Club of Famham and the trustees fTom time to tim8. There Is no deficit in the fund. Tho charity is content with low bank anCeS in the knowledge that tunds ralsed have been (fistrlbuted in accordance with the wishes of the tnjstees. rnnber5 ot The Rolary Club of Farnham and in accordance wth the trust dee The cbarity's pollcy Is to tKJld suffirient reseNes to ensure that it has enough resources to fund its actlvilies. The charty does not hold arty Investments or any property. The charity has rKI employees. Plans tor Future Period Fund-raising events are continually urKler review. The club wll continue to SUPPDrt the Phyllis Tuthell HosFyce with their'Golf Day, and Chrisbnas Street co1thlior Vlill continue to take Flace. In addition, the Club will carry on r8isirwJ funds in various Ways for the benefit of deserviThJ causes locally and ov8rs8&S. Funds Held as Custodlan Trustee on Behalf of olhers Neither the tharfty nor its truslees act &8 alstcalian tnth. G> 2<)
ROTARY CLUB QF FARNHAM BENEVOLENT FUND sTATEmETr OF TRIJSTEES, RESPONSIBILtnES Law applicable to charities in England and Wales requires Trustees to prepare accounts for each financial year which give a true and fair view of the Trust'5 ffinancial actlvities during the year and of its financlal position at the end of the year. In preparing acccHJnts gwing a tNe and fair illew the Trustees should follow best practice and.. select suitable accounting poliThes and then app]y them consFStenty: makejudgements and estimates that are reasonable and prudent state whether appllcable accountllig 5tsndards and Statements of recommended pract[ have been followed, subiect to any departures disclosed r)nd explained in the accounts" prepare the accounts cn a going GonGem basks unless It ks inapwoprthe to presume that the charity will continue operation. Thè Trustees are responsible for keen9 accounting records which disGlose with reasonable ac¢ura¢y the financial p051tion of the Trust and whh enable them to ensure that the accounts comply wlth the appCable law. They are also responsible for safeguardin9 the assets of the Trust and hence for taking reasonable steps for the prevention and detectton of fraud 2nd other irregukribes.
ROTARY CLUB OF FARNHA BENEVOLENT FUND INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROTARY CLUB OF FARNHAM BENEVOLEKf FUND I report to +the truptees on my exanwnation of the accounts of the above charity for the year ended 30 June 2024 setoulon pages 7 to 9. Responsibilities and basis of report As the charity's trustees. you are responsibie for the preparatsn of fhe accounts In a¢¢ordance wlth the requirements of the Charitte5 ACE 2011 fthe Acr)- I report in respeGt of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in caTrying out my examination, I have followed all the applTroable DireGtKJn5 given by the Charrty Cornmi5sion under section 145(5)(b) of the ACL Independent examlneVs statsment I have completed my examination. I confirm that no Tr*ial matters have come to ry attention in connection with the examination which give me cause to believe that in. any material respect the accounting records were not kept in accordance wtth section 130 of the Charitbes Act or the accounts did not accord with the accoun records", or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a and frail vrew whKh is not a mattw considered as part of an independent examination. I have no concems and have come rosS no other matters n connection with the examination to which attenlon should be drawn in this report in order to enable a proper unders13nding of the accounts to be reached. ii J. Smith. F.CA. 88A West Slreet Famham Surrey GU9 7EN
iyrARY CLUB OF FARNHAKI BENEVOLENT FUND STATEMENT OF FINANCIAL VlllES FOR THE YEA NDED 3ufH JUNE 2024 Nola 2023 GENERAL FUND UNREsfRICTED BY DONORS INCOMING RESOURCES Charltable activities Acllvibes lor generating funds Income and endowments Donations and gifts from members and others Grants re¢eived GiftAd 21.841 9,779 £710 4205 1,200 1.581 1.137 TOTAL INCOPIAING RESOURCES 25.688 17,765 RESOURCES EXPENDED Expendlture on raising funds StagiThJ fundraisino events Expenditure on charltable activities Charitable expenditure - Grants Other expenditure Bank charges 7.100 2.699 10,881 15,273 TOTAL RESOURCES EXPENDED 17.997 18,016 NET INCOhlNGI(oirrGOING) RESOURCES 7.691 (2511 ECONCIUATION OF FUN TOTAL FUNDS BRoUGF FORWARD 7,698 7.949 TOTAL FUNDS CARRIED FORWARD £15,389 £7.698
ROTARY CLUB OF FARNHAM BENEVOLENT FUND BALANCE SHEEr AT H JUNE 2024 GENERAL FUND UNRE Y DONORS CURREWt ASSETS Stock ofjigsaw puzzles 88lance on current account at ba Income tax recoverable 206 14,iJ49 1.134 229 5,888 1.581 TOTAL CURRENT ASSErs 15.389 7,698 CURRENT LIABILITIES Creditors NET CURRENT ASSETS 5,389 £7,698 THE FUNDS OFTHE CHARITY Unrostrithd InGwig furKI 15,889 7,698 TOTAL CHARITY FUNDS £15,389 £7.698 DECLARATIO The trustees nSider that the ch<y is entied to exemption from the requirement lo havo an audlt under 5144 of the Charitles Act 2011. The financlal statwnents for ihB y8ar erK£ed 30th June 2024 are approved by the tTUStees. lonson . R. Jude . l. C. Sargeant Trustees .. B. Th(ffia8 . M.J. McFN)Ils
FIOTARY CLUB OF FARNHAM BENEVOLENT FUND NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024 AcCOUNG 1.1 Basis of Preparation Tho financial statents are prepared underthe P#stQTical cost convgnlion. The accounts have been prepared in accorda2 the Charftie5 SORP {FRS102) "Accounting and Reporbng by Chartties: Statement of Recommern4ed Practice applicable to charfties preparing their aOUnts in accordance with the FinarKiaJ ReFOrtINJ Standard appllcable in the UK and Republic of Irdand IFRS 102)" arKI ryth the Chwiltes Act 2011. 12 Accumulated lunds Funds held by the Trust are all unresliicted funds that can bg used in accordanca with tha charitabje objects at tho c5scretion of thg TTUStee& 2. ACTivrriES FOR GENERATING FUNDS Incomè income Golf day Wine iastlng Bridge Special jUh Street collections Kids for Kids Miscellaneous 10.844 4,560 23)7 1,920 1.248 930 32 4,530 1.264 633 650 6.314 3,296 1.674 1.270 1,248 930 21,841 7,100 14,741 GRArS Disability chlerVJerS RFUK Space2Grow Kids Out Seeds for Development Wiifiams tea Brightwells Gostrey Club Farnham Assist Farnham Support Fund Ukraine land mine signage Phyllis Tuc4(well golf day Bratnbleton Hatl sclM)cA Ihe5 Weythn School 3,206 1,819 1.000 850 650 574 500 500 500 342 250 250 £10,881