BYFLEET VILLAGE HALL
54 High Road, Byfleet, Surrey, KT14 7QL Telephone: 01932 336 236 Mobile: 07436790899 Website: www.ByfleetVillageHall.org Email: info@ByfleetVillageHall.org
Trustees Annual Report for 2024
This year has been generally successful with almost 100% occupancy, with classes ranging from baby care to martial arts, from Zumba exercise to crafting, and several long-term tenants. The Hall has also hosted village events such as the annual Horticultural Show and the Village Pantomime, as well as ‘Big Band’ concerts and acted as an election polling station.
Repairs to certain areas of the roof have been undertaken, and the re-decoration of areas in the main hall, which were affected by water damage, has been completed. The front entrance area has also been decorated, and a ‘Byfleet Village Hall’ sign erected.
Signage regarding use of the car park has been erected, and the CCTV camera system now covers the internal foyer and the majority of the exterior of the building.
Rental agreements have been reviewed and updated.
A new trustee, the director of a local company, has been appointed and will bring general business management skills to the Trustee Board.
Although the general economic situation is difficult at present, the Hall has maintained reasonable reserves, and has balanced expenditure with income.
Our continued goal is for the Hall to continue to thrive and remain an asset to the village and its residents.
On behalf of the Hall Trustees
Karen Wells
Chair of Byfleet Village Hall Trustee Board
(XMUTYIIEGLSTIL4TIQN NUMBER21MP352 BYFLEEfviLLAGE HALL FINANCIAL STATEMENTS 31 MARCH 2024
BYFLEEfviLLAGE HALL REPORT OFTHE MANAGEMENT COMMITfEE FOR THE YEAR ENDED 3114ARCH 2024 The Management Commlttee hes Flea5Lve In we¥entIn8 Report a1th? unaudlted statrments ol the ¢hèrRy toftheyear ended 31 March 2024. PRINCIPAL ACTivmES Tho prknclpal tIlty01 theemrttyduringthe orWa$the prtyrfslon of accommodatlon andtacllKles lor h1 tothe toral clvnmunity. TRUSTEES TheTru$t085 who $er4edthe ch8rltydurtnitheyearweTr: Ms Kgren Wélls Ms K Glll MTSHOV MrGOsbom Mrs Jsmlth K Rlchardson {dled 10.03.241 ed on behatt olthe Twsiees Karen Wel¢3 Ch•lr TSlee Appro[ bythe Management Comrrthee on 5 February2025 Ind8pendenityvaUdat8d ty Lesley14aNwlllLA Page i
BYFLEETVILLAGE HALL PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 3114ARCH 2024 INCOME Hlre Income Club Room C & Back Room Ftat Rent Woklng BC 30.910 30.998 6,150 1.795 9.000 320 4.987 3.820 55.317 48.263 EXPENS&8 Pgul 8rf1oy FlatXm8s Uqhts Malnlenan¢fj Utllltl•$ Grouna Malntenance In$uianeè IT Accounts Manarfei 37.250 .111 5,206 1,148 1,213 2.170 400 18,768 18.728 Brttlsh Telecom Dopreclatlon I04 1.108 67A93 41.674 Net IL05s)I Profft -12,176 Page 2
BYFLEEfviLLAGE HALL BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2024 2023 FIXED ASSETS T8nilble assets 132 CUAREMfASSETS Prepayrnents Cash at Bank 1.263 76.997 86.162 87,410 CURRENT LIAIBILrriES Accw818 NEYCURRENT ASSETS 87.430 TOTAL ASSETS LESS CURRENTUABILITIES 87,562 RESERVES Prgfbt &Loss Account 75.386 TOTAL FUNDS 87,562 TheTrustees olthe Manaymentccffiirtttee acknowl89 Ihelr responslblibllesft>r 11 en8urlngthatthe charltykeeps proFer4cc¢>yntlng record5 ¥rtCh c¢)mpiyvth 8ectlon 29 ofthe Frfendly SocletlesAct 1974 (theActl 111 estabU5hlng end ma1ntsing a satisfactory statementof ts bocsand ac¢o¥nts, ltscash holttlngs and 811 Ils receipts and remlitsnces In ordèrto comptyth section 29 of the Art 1111 preparing nnonclai siaiementswhlch Ive auue and faliviewolzhe Sme 01 afialts ofthe Charftyas atlhe end Ofthellnancbal•r8nd0f Its profftand ioss lorthè flnanclal y&arln accorl¥ncewlth the requltements of secTion 30. whtch otherwlso comptywlth th• i•quiromentsottho tielarln8ttsllnanclal*emonts, 50tsras Is applfcatAemthe cha. These fln8n¢ial statements hm ljeen prepared In accordancé7 Ihe Fthancl&l Reporttngstandard IorsrnaeI Errtiti¢s leflefflNe Aprt120081. The flnanclal ststements were approved bythe M•nafvwiteommfttee aThJ &rthorised forlssue on the 5 February and signed on t1Irtsehalf ty. Chalrman Trn5tee Pace3
ByFLEVILLAGE HALL NOTESTO IHE FINANCIAL STAIEMENTS FOR THE YEAR ENDED 31 MARCH 2024 I. ACCOUNTING PoLICs a¥ls ot accountkng The flnancSalst8tements h8ve been wèpATrd urKlgrthe hbstorlcal cost COlN8ntlon. modmedt Include the revaiuallon ol Ilnanclal In5rrumenTJ, and In aecordancè me Flnanclal Rgpjtung Stsndardfromsmalier Entities IEfiecllbT Ipf112LM181. Cash Flowstatement The Management Cornmlttee hasTaken a(fvanT ofthe In Flnanclal Reportlng Standard for Smauei Endd•$ (effecti¥eJanuary2007lfrom inciudlnq • ush Ilow stst•m•nt In th• flnanclalstatements on tfie Bnd$thtthèCharfty 1$ sm•ll. TumLwèr répresents moftles recel¥d ftomth• ffi51on ofhlrnof aCc(ThTtknn and other actiwties.The ¢hèrfty is not re8lst•rgdfLvVAT. Flxed assets All Ilxed assern are meo•1 atcost. D•preclatlon l¥ 1(Ulated so as lobwlte off the costolan asse( les5 ltsesiimaied rnsl(knlYalu• cNerthe useful economlc Ufe ollhat8ssth as fotirmy: Equlpm¢nt reducingbatan 2.OPEIUTING ILOSSYPRORT Operatingiiossll profft 1$ statsd aft8rch8ry1 2024 2023 Trustees remureretlon Deprpclation ol owned flxed a35ets P8ge4
BYFLEETVIUAGE HALL NOTES TO THE HNANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 PAATICULIRS OF EMPLOYEES The aggregate payrollcosts oftheab(h* W•: 2024 2023 Wdges and saiailes (contract) Soclal se¢urJtycosts 18.7811 15.881 18,7e8 15,881 4. TANGIBLE FIXEDASSETS Equlpment COST At l Aprll 2023 Addltlons At31 March 2Q24 7.423 DEPRECIAllQN At l Apr112023 Charge forthe year At 31 March 2024 7.291 33 7.324 NEf BOOKVALiIE At 31 March 2024 At31 March 2023 132 S. PREPAYMEKrs Insurance 8. CREDITORS FALLING DUE wm41N ONEYEAR Accwais P8EeS
BYFLEETVILLAOE HALL REPORTOFTHE PIINAOEMENTCOMMITTEE FOR THE YEAR ENDED3114ARCH 2024 theCharltyforiheJrenaetta1 mah2o24. PRNC1PALAcMllE$ ThBptrwaCtMtydt¢bldtydwI*thajwlsthe ofoe¢cthm¢xlatlMandfa lorhtre rothe i(vIcnAy. Th•TuWI89r¥6dl(ch¥rfWthrfngIhe)r. M8KarnnWd MsK(J MrsknE MrG05bvm rsJSmtth 10.03241 Sknedon behaV0ftheTwQtrS Tvu¥tee apprMdtytheMaft8gfjrnw)tConHthon 6 Febw•ry2025 IndEpdVIllaw ty1•8knyMathupfA pwi