Byfleet Village Hall
Trustees Report for Financial Year 2012 – 2022
Firstly the Hall remained affected by the Covid crisis, reducing income, however over the year we have successfully re-established hall use and income.
We have controlled costs to essentials such as the Hall Management and Fire/Electrical safety tests along with a small amount of decorations. We still hold a contingency fund in case of any significant building maintenance issues.
We have renegotiated with energy suppliers and make use of any government assistance in this respect for Charities.
We continue to offer the same set of hall activities in line with our constitution.
More commentary can be found in the accounts notes.
The Trustees
54 High Road, Byfleet, Surrey. KT14 7QL Telephone: 01932 336 236 Mobile: 07980 974 577 – Manager Kim SUllivan Email: info@ByfeetVillageHall.org website: www.ByfeetVillageHall.org Registered charity No: 200.352 Trustees K Richardson, K Gill, G Chapples, O Knights, A Roberts, D Farrant
CHARITY REGISTRATION NUMBER 200352
BYFLEET VILLAGE HALL
FINANCIAL STATEMENTS
31st March 2022
Page 1
BYFLEET VILLAGE HALL
REPORT OF THE MANAGEMENT COMMITTEE
FOR THE YEAR ENDED 31ST MARCH 2022
The Management Committee has pleasure in presenting its Report and the unaudited Financial Statements of the charity for the year ended 31st March 2022
PRINCIPAL ACTIVITIES
The principal activity of the charity during the year was the provision of accommodation and facilities for hire to the local community.
TRUSTEES
The Trustees who served the charity during the year were:
Ms K Gill Ms Karen Wells Mr S Howe Mr G Osborn Mr K Richardson Mrs D Farrant
(Resigned September 21)
Appointed during year:
Mr G Osborn
Signed on behalf of the Trustees
K Richardson
Chairman
Steve Howe
Trustee
Approved by the Management Committee on 22/06/2022
Independently validated by Mrs Paula Hopkins and Mrs D Farrant
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Profit & Loss Account
Byfleet Village Hall - Period 1st April 2021 to 31st March 2022
INCOME
| Hire Income | £ | 23,389.61 |
|---|---|---|
| Club | £ | 6,000.00 |
| Room C & Back Room | £ | 3,515.00 |
| Flat Rent | £ | 7,500.00 |
| Woking BC | £ | 2,800.00 |
| Roof Ins Payment | £ | 2,502.00 |
| Total Income | £ | 45,706.61 |
Expenses
| Refunds 105.00 -£ Paul Briley Flat Xmas Lights 3,700.00 -£ Maintenance 8,107.54 -£ Utilities 7,732.66 -£ Gounds Maint 1,998.27 -£ Insurance 1,827.77 -£ IT 182.48 -£ Accounts 550.00 -£ Manager 15,899.50 -£ British Telecom 1,303.70 -£ Depreciation 58.75 -£ Gross Profit Notes - c/fwd Prepayments 761.57 £ |
41,406.92 -£ 58.75 -£ 4,240.94 £ Insurance |
|---|---|
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BYFLEET VILLAGE HALL
BALANCE SHEET
FOR THE YEAR ENDED 31ST MARCH 2022
| FIXED ASSETS Note Tangible assets 4 CURRENT ASSETS Prepayments 5 Cash at bank CURRENT LIABILITIES Accruals 5 NET CURRENT ASSETS CAPITAL & RESERVES Profit & Loss Account MEMBERS' FUNDS |
761.57 70,824.14 71,585.71 0.00 0.00 |
2022 £ 176.25 71,585.71 71,585.71 71,585.71 71,585.71 |
1,234.50 67,339.22 68,573.72 550.00 550.00 |
2021 £ 235.00 68,023.72 |
|---|---|---|---|---|
| 67,473.72 | ||||
| 67,473.72 | ||||
| 67,473.72 |
The Trustees of the Management Committee acknowledge their responsibilities for:
(i) ensuring that the charity keeps proper accounting records which comply with section 29 of the Friendly Societies Act 1974 (the Act.)
(ii) establishing and maintaining a satisfactory system of its books and accounts, its cash holdings and all its receipts and remittances in order to comply with section 29 of the Act and
(iii) preparing financial statements which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its profit for the financial year in accordance with the requirements of section 30, and which otherwise comply with the requirements of the Act relating to financial statements, so far as is applicable to the charity.
These financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008)
These financial statements were approved by the Management Committee and authorised for issue on the ____ and signed on their behalf by:
Chairman
Trustee
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BYFLEET VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2022
NOTES
1 ACCOUNTING POLICIES
Basis of accounting
The financial statements have been prepared under the historical cost convention, modified include the revaluation of financial instruments, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008)
Cash flow statement
The Management Committee has taken advantage of the exemption in Financial Reporting Standard for Smaller Entities (effective January 2007) from including a cash flow statement the financial statements on the grounds that the charity is small.
Turnover
Turnover represents monies received (excluding Value Added Tax) from the provision of hir of accommodation and other activities.
Fixed assets
All fixed assets are initially recorded at cost
Depreciation
Depreciation is calculated so as to write off the costs of an asset, less its estimated residual value over the useful economic life of that asset as follows:
Equipment 25% reducing balance
2 OPERATING PROFIT/(LOSS)
| Operating profit/(loss) is stated after charging: Trustees'remuneration Depreciation of owned fixed assets |
2022 2021 £ £ - - 58.75 78.00 |
|---|---|
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to in Page I
BYFLEET VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2022
| NOTES | ||||
|---|---|---|---|---|
| 3 | PARTICULARS OF EMPLOYEES | |||
| The aggregate payroll costs of the above were: | 2022 | 2021 | ||
| £ | £ | |||
| Wages and salaries | (Contract) | 15,880.60 | 13,245.00 | |
| Social security costs | - | - | ||
| 15,880.60 | 13,245.00 | |||
| 4 | TANGIBLE FIXED ASSETS | |||
| Equipment | Equipment | |||
| COST | ||||
| At 1st April 2021 | 7,423.00 | 7,423.00 | ||
| Additions during the year | 0.00 | 0.00 | ||
| At 31st Marrch 2022 | 7,423.00 | 7,423.00 | ||
| DEPRECIATION | ||||
| At 1st April il 2021 | 7,188.00 | 7,110.00 | ||
| Change for the year | 58.75 | 78.00 | ||
| At 31st Marrch 2022 | 7,246.75 | 7,188.00 | ||
| NET BOOK VALUE | ||||
| At 31st March 2021 | 235.00 | 235.00 | ||
| At 31st Marrch 2022 | 176.25 | 235.00 | ||
| 5 | ||||
| Prepayments (insurance) | 761,57 | 1,234.50 | ||
| CREDITORS: Amounts falling due within one year | ||||
| 6 | ||||
| Accruals | 0.00 | 550.00 |
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name trustees/ members Byfleet Village Hall, Working Mens Club and Institute of
On accounts for the year ended
2021 - 2022
Charity 200352 no (if any)
Set out on pages As submitted (1-6)
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022
Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention (other than that disclosed statement below *) in connection with the examination which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 8[th] September Signed: 2022 Name: Paula Hopkins
1
IER
October 2018
Relevant Company Secretary (retired) professional qualification(s) or body (if any):
Address: High Pines 6 Fairway Heights, Camberley Surrey GU15 1NJ
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
IER
October 2018
Give here brief details of any items that the examiner wishes to disclose .
3
IER
October 2018