_**Byfleet Village Hall**_ Trustees Report for Financial Year 2012 – 2022 Firstly the Hall remained affected by the Covid crisis, reducing income, however over the year we have successfully re-established hall use and income. We have controlled costs to essentials such as the Hall Management and Fire/Electrical safety tests along with a small amount of decorations. We still hold a contingency fund in case of any significant building maintenance issues. We have renegotiated with energy suppliers and make use of any government assistance in this respect for Charities. We continue to offer the same set of hall activities in line with our constitution. More commentary can be found in the accounts notes. The Trustees > 54 High Road, Byfleet, Surrey. KT14 7QL _Telephone: 01932 336 236 Mobile: 07980 974 577 – Manager Kim SUllivan Email: info@ByfeetVillageHall.org website: www.ByfeetVillageHall.org Registered charity No: 200.352 Trustees K Richardson, K Gill, G Chapples, O Knights, A Roberts, D Farrant_ CHARITY REGISTRATION NUMBER 200352 ## BYFLEET VILLAGE HALL ## FINANCIAL STATEMENTS ## 31st March 2022 Page 1 ## BYFLEET VILLAGE HALL ## REPORT OF THE MANAGEMENT COMMITTEE ## FOR THE YEAR ENDED 31ST MARCH 2022 The Management Committee has pleasure in presenting its Report and the unaudited Financial Statements of the charity for the year ended 31st March 2022 ## PRINCIPAL ACTIVITIES The principal activity of the charity during the year was the provision of accommodation and facilities for hire to the local community. ## TRUSTEES The Trustees who served the charity during the year were: Ms K Gill Ms Karen Wells Mr S Howe Mr G Osborn Mr K Richardson Mrs D Farrant (Resigned September 21) Appointed during year: Mr G Osborn Signed on behalf of the Trustees K Richardson Chairman Steve Howe Trustee Approved by the Management Committee on 22/06/2022 Independently validated by Mrs Paula Hopkins and Mrs D Farrant Page 1 ## Profit & Loss Account Byfleet Village Hall - Period 1st April 2021 to 31st March 2022 ## INCOME |Hire Income|£|23,389.61
| |---|---|---| |Club|£|6,000.00
| |Room C & Back Room|£|3,515.00
| |Flat Rent|£|7,500.00
| |Woking BC|£|2,800.00
| |Roof Ins Payment|£|2,502.00
| |Total Income|£|45,706.61
| ## Expenses |Refunds
105.00
-£
Paul Briley Flat Xmas Lights
3,700.00
-£
Maintenance
8,107.54
-£
Utilities
7,732.66
-£
Gounds Maint
1,998.27
-£
Insurance
1,827.77
-£
IT
182.48
-£
Accounts
550.00
-£
Manager
15,899.50
-£
British Telecom
1,303.70
-£
Depreciation
58.75
-£
Gross Profit
Notes - c/fwd
Prepayments
761.57
£|41,406.92
-£
58.75
-£
4,240.94
£
Insurance| |---|---| Page 1 ## BYFLEET VILLAGE HALL ## BALANCE SHEET FOR THE YEAR ENDED 31ST MARCH 2022 |FIXED ASSETS
Note
Tangible assets
4
CURRENT ASSETS
Prepayments
5
Cash at bank
CURRENT LIABILITIES
Accruals
5
NET CURRENT ASSETS
CAPITAL & RESERVES
Profit & Loss Account
MEMBERS' FUNDS|761.57
70,824.14
71,585.71
0.00
0.00|2022
£
176.25
71,585.71
71,585.71
71,585.71
71,585.71|1,234.50
67,339.22
68,573.72
550.00
550.00|2021
£
235.00
68,023.72| |---|---|---|---|---| |||||| |||||67,473.72| |||||67,473.72| |||||67,473.72| The Trustees of the Management Committee acknowledge their responsibilities for: (i) ensuring that the charity keeps proper accounting records which comply with section 29 of the Friendly Societies Act 1974 (the Act.) (ii) establishing and maintaining a satisfactory system of its books and accounts, its cash holdings and all its receipts and remittances in order to comply with section 29 of the Act and (iii) preparing financial statements which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its profit for the financial year in accordance with the requirements of section 30, and which otherwise comply with the requirements of the Act relating to financial statements, so far as is applicable to the charity. These financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008) These financial statements were approved by the Management Committee and authorised for issue on the ________________ and signed on their behalf by: Chairman Trustee Page 1 ## BYFLEET VILLAGE HALL ## NOTES TO THE FINANCIAL STATEMENTS ## FOR THE YEAR ENDED 31ST MARCH 2022 ## NOTES ## 1 ACCOUNTING POLICIES ## Basis of accounting The financial statements have been prepared under the historical cost convention, modified include the revaluation of financial instruments, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008) ## Cash flow statement The Management Committee has taken advantage of the exemption in Financial Reporting Standard for Smaller Entities (effective January 2007) from including a cash flow statement the financial statements on the grounds that the charity is small. ## Turnover Turnover represents monies received (excluding Value Added Tax) from the provision of hir of accommodation and other activities. ## Fixed assets All fixed assets are initially recorded at cost ## Depreciation Depreciation is calculated so as to write off the costs of an asset, less its estimated residual value over the useful economic life of that asset as follows: Equipment 25% reducing balance ## 2 OPERATING PROFIT/(LOSS) |Operating profit/(loss) is stated after charging:
Trustees'remuneration
Depreciation of owned fixed assets|2022
2021
£
£
-
-
58.75
78.00| |---|---| Page 1 to in Page I ## BYFLEET VILLAGE HALL ## NOTES TO THE FINANCIAL STATEMENTS ## FOR THE YEAR ENDED 31ST MARCH 2022 |||NOTES||| |---|---|---|---|---| |3|PARTICULARS OF EMPLOYEES|||| ||The aggregate payroll costs of the above were:||2022|2021| ||||£|£| ||Wages and salaries|(Contract)|15,880.60|13,245.00| ||Social security costs||-|-| ||||15,880.60|13,245.00| |4|TANGIBLE FIXED ASSETS|||| ||||Equipment|Equipment| ||COST|||| ||At 1st April 2021||7,423.00|7,423.00| ||Additions during the year||0.00|0.00| ||At 31st Marrch 2022||7,423.00|7,423.00| ||DEPRECIATION|||| ||At 1st April il 2021||7,188.00|7,110.00| ||Change for the year||58.75|78.00| ||At 31st Marrch 2022||7,246.75|7,188.00| ||NET BOOK VALUE|||| ||At 31st March 2021||235.00|235.00| ||At 31st Marrch 2022||176.25|235.00| |5||||| ||Prepayments (insurance)||761,57|1,234.50| ||CREDITORS: Amounts falling due within one year|||| |6||||| ||Accruals||0.00|550.00| Page 1 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the** Charity Name **trustees/ members** Byfleet Village Hall, Working Mens Club and Institute **of** **On accounts for the year ended** 2021 - 2022 **Charity** 200352 **no (if any)** **Set out on pages** As submitted (1-6) (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2022** **Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention (other than that disclosed **statement** below *) in connection with the examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 8[th] September **Signed:** 2022 **Name:** Paula Hopkins 1 **IER** **October 2018** **Relevant** Company Secretary (retired) **professional qualification(s) or body (if any):** **Address:** High Pines 6 Fairway Heights, Camberley Surrey GU15 1NJ ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **IER** **October 2018** ## **Give here brief details of any items that the examiner wishes to disclose** . 3 **IER** **October 2018**