REGIsfERED CHARITY NUMBER: 20r1200 REPORT OF THE MANAGING TRUSTEE AND FINANCIAL gfATF.MEP4TS FOR THE YILAR 8NDED 31 MARCH 2025 FOR LORD PJRBRIGHT'S HALL & RECRF.ATION GROUND
LORDPJRBRIGHFS HALL & RECREATION CROUND CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR EIYDED 31 MARCH 2025 R¢port Df the Managing Twslee I to3 Ind¢p¢nd¢nt Exan)uiefs Report Receipts and Payments Account Siatemont of Assets and Liabiliti¢s Not¢s to thè Financial Stat¢m¢nts
LORD PIRBRIGHT'S HALL & RECREATIOP4 GRouf4D REI PORT OF THE TRUSTEES FOR TIIE YEAR ENDED 31 MAKCH 2025 The trusie¢s wescnt their report with thc financi statements tsfthc charity for th¢year ended 31 Marth 2025. OWECTIVES AND ACTIVITIES Objectives #irn5 The objects of the charity ar¢ ft*llow& - The provision of a hall al r¢CrelOn ground for thr inhabitants of the village of Pirbri8hi. Pollcles procedure$ As reqIred iii the Trust Deed and by tlie Audit CoinmissioD and Chartty Comniission. all Iqall receipts aiid payn)enlS ore banked & a¢countcd for $eF$rately from the Parish Council's. The annual accounts are r¢vi¢w¢d by an Ind¢pendent Exllrnlner, Ivho pr¢pares a repLIrt. Olh¢rwi$e. the Finoncial ReguletioThs adopted by the Parish Coun¢il ar¢ observed in thc pi'o¢edure8 for procureiiient, r¢ccivin8 incoffte and mdking paym¢nts. Othei pollcies re8ularly updatcd by the Parish Council elso apply to th¢ Lord Ptrbri8hi's Hall & R¢¢r¢ation Ground Comrnittee 8nd can b¢ vicwed OTh the wobsite. plus prle¢ eh8rt5 and hirln8 advice for the Hall, Staff Th¢ Parish Council employ5 thTe¢ port.time mthnbers of aff for its work &t the Hall.. th¢ Secr¢¢8ry (who mana8es the Holl hiring's. invoi¢in8 and book-keeping) with a CarelOr ynd a¢1¢tr. Slgninc4nt aetlvltles Rogular operAtiony Th¢ Hall's aLcommodotion consists of tbr¢$ lettable areas: a large room with a stage. a ¢lubToom and smaller ¢ommlttee room. Tlie sepurnte onn¢x ha¥ beEn nV¢rted into A fitn¢ss studio and has been 1¢8sed to a local perscnol trAitier. This has generai¢d a fixtd regular income forwhat W8$ proviously an underuiili5ed aTC&. Ther¢ are 2 broad ronge of regular hirers usin8 the hall on a we¢kly btsiB. Nornial w¢¢kly hÉres include.. Art cl&ss¢s foradults Ballct cllgses IChildr¢n and adults) ' County Market Marial Arts (ChtldreD and adults) Pilate$ 2nd Yo80 Fimess Cl&8ses monthly1occa5ioa7 hires in¢lude'. Am&ieur dramagroups Church on the Green Horticulturnl Society Ov¢r-605 Cltjb Wom¢n's InstiWt¢ Ther¢ are nomially mot)y social a¢tivitic4 includin8 family celebrations, children'5 birthday p8rtJ"e4 thneral Ivak¢s and wedding receptions. Pa8¢ 1
LORD PIRBIUGHT>S HALL & RECREATJON GROUND REPORT OF THE TRUSIELS FOR THE YEAR ENDED 31 MARCH21nS Plrbrlght Communlty Sports Pavlllo The constructÈon of the Community Sports Pavilion has been ¢omplet¢d and is now being used on a regul4T basis by both Plright Crick¢i Club gjjd Pirbrigbi FoothgI1 Club5. Th¢Fe have a150 been a number of other 8d-hoc hir¢r5. HowEver, work ¢ontinues to identify oth¢r optigns forus¢ to 1ISe iDcom¢ during times when the pavilion is notbEin8userf by loc&1 sports elubs. It should bE noted ihai th¢se accounts cover the final ycar of the construclion ofthe Community Sptsrt$ Povilion. ThB deficil in th¢ a¢couNs IgelY r¢lates to thc tlming of th¢ payments for tlie Paviliott project wh¢T¢ income from grants and donotiOTJ5 will have been ¢1Ved in the ptevious fancIal year. Fvture rnAlntenantt plan5 The hmve ideotified a number of areas for invc5tment including replacement of the dooTS ld (he cook¢r in the kttchen, alon8 Wlth a broider r¢fvTbishment of the kit¢Jien. llio3e ndS have been earn)k¢d for projects in fi]D2re years. Publle ben¢nt The Trustees have coinpliod with their duty to have du¢ TegaTd tr) th¢ ¢ommlsslon% public b¢n¢fil guidDDee when ex¢r¢i$in8 any pow¢rs or duli¢s to whleli the 8uith¢e Is rElevant. FINANCIAL RKVtEw Flnsnclal Poslllon Th¢ reservc$ ar¢ invested in curr¢nl or dep051t aOUnTS hold at r¢putablB financlal in$titrJ¢ion$ iiiitil such lim¢ os money 15 requirnd to hjnd di5bursgments in line with th¢ clillY, obJe¢riv¢s. STRucfvRE, CJOVKRNANCE AND MANAGEMENT Goyernln% document Lord Pirbright l.lall's Goveming Do¢uinenl 1$ a Trust Dec basod on an indenwre dated 17th Muy 1901, b¢twe¢n Lord Plrbright (th¢ donor) and PiTbrt8111 Pori¥li Council. The deed ¢stsblishcd Pirbright Parish Coun¢il Ihe Man8gin8 TNs*e of lh# GhArildble tTUS( Lord PiTbri8ht's Hall & Recreation Ground, for iho use tsnd b¢n¢fit of the Parishion¢rs ofpirbri&hl. The Man&gÉng Trustee ¢onsider5 that tho ¢ore activiti¢$ are in Rccordanc¢ with these obie¢iives ind of benefit to the Te8id¢Jts of PirbTight parish. 'lThe Trust Deed stat¢s thEt the management. dir¢¢tion, coThtrol and gtsvcrnance of l.onl Pirbi'i8hi's Hall & Iiecreaiirin Ground 8hall be vested in & special committee to bt talled 'LoTd Pirbrighl's 1.1811 & Recreation Ground CoK?Inittee" and coTrsisl of four el¢¢led memb¢t5 to be &ppuinted by the PArish Council. Rlsk management The trllsiees hav¢ aSS¢S5Ed the risks to which th¢ ehuity is exposed and has ensured thttt appropriato conlrols ar8 in place to provide reasonabl¢ assurance against fr&ud and ¢rror. REFERENCE ATr4D ADMINISTRATIVE DETAILS Regi$tered Charfty number 200200 Prio¢ipal address Lord Ptrbright'5 Hall The Green Wokin8 Surrey GU24 OJE Page 2
LORD PIIiBRIGEIVS HALL& RECREATIOPI GROUND REPORT OFTHB TRUSTEES FOR THE YEAR EIYJ)XD 31 MARCH 2025 REFERENCE AND ADMINISTRATIVE DETAILS Trwstee5 Cllr David Woolle cl Lindsay GrahaTll Cllr Sarah Small CIST Nic Sands Offict Chsinnp Independtnt exgmlu¢r Mwell & Co 9 Abb¢y Busines5 Park Monks Walk. Farnhom SurT¢y GU9 8HT Approv¢d by ordertsf the board of trusttts on........... nd signed on 11$ b¢hlllf by.. Cllr Lindsay Grah hEim)athustee J4g¢ 3
INDEPENDENT £X4MINER'S REPORT TO THE TRUSTEES OF LORD PIRBIUCHT'S HALL & RECREATION GROUND Independent examintr's réport to the trustees of iKfvrd Pirbrlght'$ Hall & Reereatlon Cround I r¢port to the charity tnle¢S on Thiy examination of the attounts of the Lord Pirbrighi's Hall & ReGr¢ation (kound {thc Th]st) for th¢year ended 31 March 2025. Re5PDliStbilitÈe$ b¥si5 of report As the ¢hArity trn$ie¢s of tho TrStYoU 8rere$p0Th5ible forth6 preparation of the accounts in accordan wlth the requir¢Jnents of the Charities AcL20I I ('thtsA¢l'l. I report in Te8PECt of n]y examknaiiort of th¢ Trust's accounts e4rried out unders¢¢iion 145 of tlie Act and in canying out my examination I hav¢ followed all applicabl¢ Dircctrons 8iv6n by th¢ Charity Commi$$ioD undcr $e¢tiw) 14515)Ib) of the Act. Independtht ¢xamlller's statemcnl I hive completed my examination. I Confi that no meterial matters hav¢ ¢ome to ixy attention in conn¢¢tion with th¢ examination gTving me c4USato believe Ihat in any rnatcrial resptc 2c¢ounlin8 TOrdS were not kept iii I'espt¢t of the Trust as requir¢d by section 130 of the A¢t: or tht 2¢¢0unts do nol accord wilh those records., or tlie a¢¢ounts do not tomply willi the applicabl¥ requiremetst5 ¢onc¢niing tlie forni and ¢ontent of8¢¢ounts sel ou( in the Charities (Accounts and lieport5} R¢gul81ioA$ 2008 other Ihart any requir¢m¢nt ihat the Ae¢ounts givt tt true and fair vi¢w which IB no¢ a matter consldered LS part of an indepondent ¢xarrLlnatlon. I Iiavc no ¢i)nc¢rn5 and have wm# acr95s no otlieT matters in conne¢¢ion with the ex8rnination to which allention should bt dTaWI in ¢liis report in order10 én•bk a proper understAnding of th¢ 4C¢OUftts lo bo r¢a¢hed. Ma¥w¢l 9 AbbÈ MoTrk (Ic Busin Alk SueY GU9 814T D8te'. Pa8e 4
LORD PIRBRiGHT>S HALL & RECREATION GROUND RECEIPTS AND PAYMF.NTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Irestoed) RECEIPTS Flall lettings Intercst re¢¢ived Grants aud other iTh¢ornc Donation5 VA1" refijnd 58.961 Io 44,347 91,450 1.300 46.177 2,762 235 Adminisb?tion 405 Total r¢telptg 59.611 186,047 PAYMEPITS Adminlstrttion end 8t8ff payments 19,742 18,384 2,589 19,968 18,853 16,486 2.936 14,822 166.544 17,932 lllsvran¢t Routln¢ maint¢nBn¢e Pavilion build VAI. paid durin8 y¢ar Proje¢ts 3,215 Total Paymtnts 63,898 237,573 SURFLUS (DEFICIT) FOR THE YEAR (4287) 151.526) The notss forni part of those finan¢ial statem¢nts Page 5
LORD PlllBRICHT'S HALL & RECREATION GROUND STATEMENT OF ASSETS AND LIABILmES AT 31 MARCH 2025 2025 2024 IT¢51at¢d) CURRENT ASSETS CASH DEPOSITS Lloyd8 Curr¢nt Alc Lloyd5 Saving8 Alc 21S72 22.651 4.208 22,572 26,859 DEBTORS Hall r¢¢¢ivabl¢s 1,9J7 1,726 TOTAL ASSETS 24,489 28,585 CURRENT LIABILITIES CTcditors NET CURRENT ASSETS 23,582 25,454 RECONCILIATION OF CASH SUrplU(Defi¢il) for the year Bank balanc05 13 at l April Bank b&lIne 43 at 31 Mar¢h (42871 21859 22,572 (51.526) 7B,385 26,859 Th¢ financial stalem¢nt$ were approved by th$ Board of Trustees on............ and were signed M its behalf by.. Cllr Lindslly Graham rustee The notss fat part of these fu)aThcial ststements Page 6
LORD PRJRBRIGHT?S HALL & RECREATION GRouf4D NOTES TO THE FINANCIAL STATEMEIYTS FOR THE YEAR ENDED 31 MARLH 2025 l. The ac¢ounts Itav¢ bccn prepared oll a Receipts & PayllIts b&8i8. 2. Lord Pbright,3 Httll and the Sports J4vilron are recoBni8¢d as assets but gre not in¢lud¢d in the cOunts. Th¢ 5osured value of the Hall buildintk is £1,488,I13 and aDn¢x 1$ £163.223 and the SPOTts pavilion is £500,000. 3. Ftxthres & IItEiD8S and equipment are Ttcognised as assets but are not Valued in th¢ a¢co)Jnts. 4. The liabilities at theyear cnd repr&y¢nt supplier tnvoices due as it the year ¢ndbut paid after ilie year ertd date. 5. Th¢ charity has rocelvtd significant doll#tLOU5 grani tn¢om¢ during the past 2 years itt rtspact of th¢ r¢building of the sport8 pawlion. This page thes rtot forn) PArt of thc 5tstutory financial stat¢m¢nts Pa8e 7