REGIsfERED CHARITY NUMBER: 20r1200
REPORT OF THE MANAGING TRUSTEE AND
FINANCIAL gfATF.MEP4TS FOR THE YILAR 8NDED 31 MARCH 2025
FOR
LORD PJRBRIGHT'S HALL &
RECRF.ATION GROUND

LORDPJRBRIGHFS HALL &
RECREATION CROUND
CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR EIYDED 31 MARCH 2025
R¢port Df the Managing Twslee
I to3
Ind¢p¢nd¢nt Exan)uiefs Report
Receipts and Payments Account
Siatemont of Assets and Liabiliti¢s
Not¢s to thè Financial Stat¢m¢nts

LORD PIRBRIGHT'S HALL &
RECREATIOP4 GRouf4D
REI PORT OF THE TRUSTEES
FOR TIIE YEAR ENDED 31 MAKCH 2025
The trusie¢s wescnt their report with thc financi￿ statements tsfthc charity for th¢year ended 31 Marth 2025.
OWECTIVES AND ACTIVITIES
Objectives #irn5
The objects of the charity ar¢ ft*llow& -
The provision of a hall al￿ r¢Cre￿lOn ground for thr inhabitants of the village of Pirbri8hi.
Pollcles procedure$
As req￿Ired iii the Trust Deed and by tlie Audit CoinmissioD and Chartty Comniission. all Iqall receipts aiid payn)enlS ore banked &
a¢countcd for $eF$rately from the Parish Council's. The annual accounts are r¢vi¢w¢d by an Ind¢pendent Exllrnlner, Ivho pr¢pares
a repLIrt. Olh¢rwi$e. the Finoncial ReguletioThs adopted by the Parish Coun¢il ar¢ observed in thc pi'o¢edure8 for procureiiient,
r¢ccivin8 incoffte and mdking paym¢nts. Othei pollcies re8ularly updatcd by the Parish Council elso apply to th¢ Lord Ptrbri8hi's
Hall & R¢¢r¢ation Ground Comrnittee 8nd can b¢ vicwed OTh the wobsite. plus prle¢ eh8rt5 and hirln8 advice for the Hall,
Staff
Th¢ Parish Council employ5 thTe¢ port.time mthnbers of ￿aff for its work &t the Hall.. th¢ Secr¢¢8ry (who mana8es the Holl
hiring's. invoi¢in8 and book-keeping) with a Carel￿Or ynd a¢1¢￿tr.
Slgninc4nt aetlvltles
Rogular operAtiony
Th¢ Hall's aLcommodotion consists of tbr¢$ lettable areas: a large room with a stage. a ¢lubToom and smaller ¢ommlttee room. Tlie
sepurnte onn¢x ha¥ beEn ￿nV¢rted into A fitn¢ss studio and has been 1¢8sed to a local perscnol trAitier. This has generai¢d a fixtd
regular income forwhat W8$ proviously an underuiili5ed aTC&.
Ther¢ are 2 broad ronge of regular hirers usin8 the hall on a we¢kly btsiB. Nornial w¢¢kly hÉres include..
Art cl&ss¢s foradults
Ballct cllgses IChildr¢n and adults)
' County Market
Marial Arts (ChtldreD and adults)
Pilate$ 2nd Yo80
Fimess Cl&8ses
monthly1occa5io￿a7 hires in¢lude'.
Am&ieur dramagroups
Church on the Green
Horticulturnl Society
Ov¢r-605 Cltjb
Wom¢n's InstiWt¢
Ther¢ are nomially mot)y social a¢tivitic4 includin8 family celebrations, children'5 birthday p8rtJ"e4 thneral Ivak¢s and wedding
receptions.
Pa8¢ 1

LORD PIRBIUGHT>S HALL &
RECREATJON GROUND
REPORT OF THE TRUSIELS
FOR THE YEAR ENDED 31 MARCH21nS
Plrbrlght Communlty Sports Pavlllo
The constructÈon of the Community Sports Pavilion has been ¢omplet¢d and is now being used on a regul4T basis by both Pl￿right
Crick¢i Club gjjd Pirbrigbi FoothgI1 Club5. Th¢Fe have a150 been a number of other 8d-hoc hir¢r5. HowEver, work ¢ontinues to
identify oth¢r optigns forus¢ to ￿￿1￿ISe iDcom¢ during times when the pavilion is notbEin8userf by loc&1 sports elubs.
It should bE noted ihai th¢se accounts cover the final ycar of the construclion ofthe Community Sptsrt$ Povilion. ThB deficil in th¢
a¢couNs I￿gelY r¢lates to thc tlming of th¢ payments for tlie Paviliott project wh¢T¢ income from grants and donotiOTJ5 will have
been ￿¢￿1Ved in the ptevious f￿ancIal year.
Fvture rnAlntenantt plan5
The hmve ideotified a number of areas for invc5tment including replacement of the dooTS ￿ld (he cook¢r in the kttchen,
alon8 Wlth a broider r¢fvTbishment of the kit¢Jien. llio3e ￿ndS have been earn)￿k¢d for projects in fi]D2re years.
Publle ben¢nt
The Trustees have coinpliod with their duty to have du¢ TegaTd tr) th¢ ¢ommlsslon% public b¢n¢fil guidDDee when ex¢r¢i$in8 any
pow¢rs or duli¢s to whleli the 8uith¢e Is rElevant.
FINANCIAL RKVtEw
Flnsnclal Poslllon
Th¢ reservc$ ar¢ invested in curr¢nl or dep051t a￿OUnTS hold at r¢putablB financlal in$titrJ¢ion$ iiiitil such lim¢ os money 15 requirnd
to hjnd di5bursgments in line with th¢ cli￿llY,￿ obJe¢riv¢s.
STRucfvRE, CJOVKRNANCE AND MANAGEMENT
Goyernln% document
Lord Pirbright l.lall's Goveming Do¢uinenl 1$ a Trust Dec￿ basod on an indenwre dated 17th Muy 1901, b¢twe¢n Lord Plrbright
(th¢ donor) and PiTbrt8111 Pori¥li Council. The deed ¢stsblishcd Pirbright Parish Coun¢il ￿ Ihe Man8gin8 TNs*e of lh# GhArildble
tTUS( Lord PiTbri8ht's Hall & Recreation Ground, for iho use tsnd b¢n¢fit of the Parishion¢rs ofpirbri&hl.
The Man&gÉng Trustee ¢onsider5 that tho ¢ore activiti¢$ are in Rccordanc¢ with these obie¢iives ind of benefit to the Te8id¢Jts of
PirbTight parish.
'lThe Trust Deed stat¢s thEt the management. dir¢¢tion, coThtrol and gtsvcrnance of l.onl Pirbi'i8hi's Hall & Iiecreaiirin Ground 8hall
be vested in & special committee to bt talled 'LoTd Pirbrighl's 1.1811 & Recreation Ground CoK?Inittee" and coTrsisl of four el¢¢led
memb¢t5 to be &ppuinted by the PArish Council.
Rlsk management
The trllsiees hav¢ aSS¢S5Ed the risks to which th¢ ehuity is exposed and has ensured thttt appropriato conlrols ar8 in place to
provide reasonabl¢ assurance against fr&ud and ¢rror.
REFERENCE ATr4D ADMINISTRATIVE DETAILS
Regi$tered Charfty number
200200
Prio¢ipal address
Lord Ptrbright'5 Hall
The Green
Wokin8
Surrey
GU24 OJE
Page 2

LORD PIIiBRIGEIVS HALL&
RECREATIOPI GROUND
REPORT OFTHB TRUSTEES
FOR THE YEAR EIYJ)XD 31 MARCH 2025
REFERENCE AND ADMINISTRATIVE DETAILS
Trwstee5
Cllr David Woolle
cl￿ Lindsay GrahaTll
Cllr Sarah Small
CIST Nic Sands
Offict
Chsinnp
Independtnt exgmlu¢r
M￿well & Co
9 Abb¢y Busines5 Park
Monks Walk.
Farnhom
SurT¢y
GU9 8HT
Approv¢d by ordertsf the board of trusttts on...........
nd signed on 11$ b¢hlllf by..
Cllr Lindsay Grah
hEim)athustee
J4g¢ 3

INDEPENDENT £X4MINER'S REPORT TO THE TRUSTEES OF
LORD PIRBIUCHT'S HALL &
RECREATION GROUND
Independent examintr's réport to the trustees of iKfvrd Pirbrlght'$ Hall & Reereatlon Cround
I r¢port to the charity tn￿le¢S on Thiy examination of the attounts of the Lord Pirbrighi's Hall & ReGr¢ation (kound {thc Th]st) for
th¢year ended 31 March 2025.
Re5PDliStbilitÈe$ b¥si5 of report
As the ¢hArity trn$ie¢s of tho Tr￿StYoU 8rere$p0Th5ible forth6 preparation of the accounts in accordan￿ wlth the requir¢Jnents of
the Charities AcL20I I ('thtsA¢l'l.
I report in Te8PECt of n]y examknaiiort of th¢ Trust's accounts e4rried out unders¢¢iion 145 of tlie Act and in canying out my
examination I hav¢ followed all applicabl¢ Dircctrons 8iv6n by th¢ Charity Commi$$ioD undcr $e¢tiw) 14515)Ib) of the Act.
Independtht ¢xamlller's statemcnl
I hive completed my examination. I Confi￿ that no meterial matters hav¢ ¢ome to ixy attention in conn¢¢tion with th¢
examination gTving me c4USato believe Ihat in any rnatcrial resptc
2c¢ounlin8 T￿OrdS were not kept iii I'espt¢t of the Trust as requir¢d by section 130 of the A¢t: or
tht 2¢¢0unts do nol accord wilh those records., or
tlie a¢¢ounts do not tomply willi the applicabl¥ requiremetst5 ¢onc¢niing tlie forni and ¢ontent of8¢¢ounts sel ou( in the
Charities (Accounts and lieport5} R¢gul81ioA$ 2008 other Ihart any requir¢m¢nt ihat the Ae¢ounts givt tt true and fair vi¢w
which IB no¢ a matter consldered LS part of an indepondent ¢xarrLlnatlon.
I Iiavc no ¢i)nc¢rn5 and have wm# acr95s no otlieT matters in conne¢¢ion with the ex8rnination to which allention should bt dTaWI
in ¢liis report in order10 én•bk a proper understAnding of th¢ 4C¢OUftts lo bo r¢a¢hed.
Ma¥w¢l
9 AbbÈ
MoTrk
(Ic
Busin
Alk
Su￿eY
GU9 814T
D8te'.
Pa8e 4

LORD PIRBRiGHT>S HALL &
RECREATION GROUND
RECEIPTS AND PAYMF.NTS ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2025
2025
2024 Irestoed)
RECEIPTS
Flall lettings
Intercst re¢¢ived
Grants aud other iTh¢ornc
Donation5
VA1" refijnd
58.961
Io
44,347
91,450
1.300
46.177
2,762
235
Adminisb?tion
405
Total r¢telptg
59.611
186,047
PAYMEPITS
Adminlstrttion end 8t8ff payments
19,742
18,384
2,589
19,968
18,853
16,486
2.936
14,822
166.544
17,932
lllsvran¢t
Routln¢ maint¢nBn¢e
Pavilion build
VAI. paid durin8 y¢ar
Proje¢ts
3,215
Total Paymtnts
63,898
237,573
SURFLUS (DEFICIT) FOR THE YEAR
(4287)
151.526)
The notss forni part of those finan¢ial statem¢nts
Page 5

LORD PlllBRICHT'S HALL &
RECREATION GROUND
STATEMENT OF ASSETS AND LIABILmES
AT 31 MARCH 2025
2025
2024 IT¢51at¢d)
CURRENT ASSETS
CASH DEPOSITS
Lloyd8 Curr¢nt Alc
Lloyd5 Saving8 Alc
21S72
22.651
4.208
22,572
26,859
DEBTORS
Hall r¢¢¢ivabl¢s
1,9J7
1,726
TOTAL ASSETS
24,489
28,585
CURRENT LIABILITIES
CTcditors
NET CURRENT ASSETS
23,582
25,454
RECONCILIATION OF CASH
SUrplU￿(Defi¢il) for the year
Bank balanc05 13 at l April
Bank b&lIne￿ 43 at 31 Mar¢h
(42871
21859
22,572
(51.526)
7B,385
26,859
Th¢ financial stalem¢nt$ were approved by th$ Board of Trustees on............
and were signed M its behalf by..
Cllr Lindslly Graham
rustee
The notss fat￿ part of these fu)aThcial ststements
Page 6

LORD PRJRBRIGHT?S HALL &
RECREATION GRouf4D
NOTES TO THE FINANCIAL STATEMEIYTS
FOR THE YEAR ENDED 31 MARLH 2025
l. The ac¢ounts Itav¢ bccn prepared oll a Receipts & PayllI￿ts b&8i8.
2. Lord P￿bright,3 Httll and the Sports J4vilron are recoBni8¢d as assets but gre not in¢lud¢d in the ￿cOunts. Th¢ 5osured value of
the Hall buildintk is £1,488,I13 and aDn¢x 1$ £163.223 and the SPOTts pavilion is £500,000.
3. Ftxthres & IItEiD8S and equipment are Ttcognised as assets but are not Valued in th¢ a¢co)Jnts.
4. The liabilities at theyear cnd repr&y¢nt supplier tnvoices due as it the year ¢ndbut paid after ilie year ertd date.
5. Th¢ charity has rocelvtd significant doll#tLOU5 grani tn¢om¢ during the past 2 years itt rtspact of th¢ r¢building of the sport8
pawlion.
This page thes rtot forn) PArt of thc 5tstutory financial stat¢m¢nts
Pa8e 7