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2020-10-31-accounts

Contents

1

NOTICE OF (VIRTUAL) ANNUAL MEETING

For the Friends of the Hurtwood.

To be held on Friday 9th April 2021 at 7.00pm on Zoom

AGENDA

  1. Chairman’s Report

  2. Ranger’s Report

  3. Receive the Accounts for year ended 31st October 2020

  4. Election of Directors

  5. Appointment of the Independent Examiner

  6. AOB

During the meeting you will be able to use the Zoom sidebar to submit any questions. These will be answered at the end of the formal proceedings.

2

Chairman’s Report

In common with so many other charities, our year has been dominated by the Pandemic. However unlike so many other charities who have suffered massive financial setbacks, the impact on FotH was rather different. Our members have remained loyal throughout and we have benefited from donations made by a good number of the visitors new to The Hurtwood. Some existing donors have been especially generous, making additional donations without which we would have struggled financially.

The main impact was the massive influx of new visitors who, particularly on sunny weekends during the first and second tiered lockdown, gave us so many unexpected issues to deal with. Our Ranger, Mark Beaumont, remained his stoic self throughout, dealing politely but firmly with visitors unfamiliar with Hurtwood regulations who were found having impromptu BBQ’s, camping overnight, lighting fires, travelling in large groups and fly-tipping on a scale never experienced.

Peaslake village was also under siege on sunny weekends with visitors wanting to buy refreshments from Peaslake Stores. We were delighted to be allowed by one of our landowners to host a mobile refreshments facility in one of our car parks at weekends during the summer. This was an initiative by the Stores and The Fillet and Bean Artisan Mobile Catering, and it had the desired effect of moving the congestion away from the Stores and into the more open environment of one of our nearby car parks. We are indebted to all the volunteers who helped and especially grateful to the Stores for donating some of the proceeds from this venture to FotH.

Turning to the high points of our operational year, the performance of our new investment portfolio was such that we were able to draw down a portion of the year’s income to fund the continued restoration of Holmbury Hill Fort. With a donation from Holmbury Bonfire Boys we also put in place work to install an access path and interpretation board for the little known, but important, prisoner of war camp, also on Holmbury Hill.

Led by one of our Directors, Alex MacKinnon, we launched a new website and donations management system. Alex has also established for FotH a new presence in social media. This initiative has enabled FotH to be much more interactive with those visitors in the age demographic that rely solely on social media for information and communications.

Reserves

Our legacy reserves are invested in a portfolio of Funds managed by Octopus Investments on behalf of the Charities Aid Foundation. I am pleased to report that our original investment has performed in line with expectations. The balance of reserves is held in interest bearing Income Bonds at NS&I and in our current account at Unity Trust Bank plc.

The Directors of the Corporate Trustee are confident that these reserves are adequate for a charity of our size.

Risk

The Risk Register is updated regularly to take account of the changing nature of the environment of the Hurtwood (e.g., trail erosion, forestry works), the potential for conflict between different users (e.g., fast moving bikers and horse riders), financial risk and various other issues (e.g., fly tipping and fire risks).

3

The Directors of the Corporate Trustee have reviewed the updated risk register and are satisfied that appropriate and proportionate action is in place to mitigate the risks identified.

Acknowledgements

A list of the members of the charity during the year is included elsewhere in this report. Also included is a list of business and organisation sponsors. During the year we also received donations from our Landowners and Grants from Local Authorities. We would like to thank everyone for their continued support during the year being reported and, extend a warm welcome to all those who have joined us since the year end.

In closing, I would like to record my personal thanks to all those individuals who have so willingly given up their time to support me during my time as Chairman.

Peter Copping

4

Operations Report

Due to the Covid-19 pandemic we have had probably one of our busiest years ever, certainly in terms of visitor numbers. Many visitors were new to the area and needed to be told about the dangers of fires, especially in the very dry summer, and that camping is not allowed anywhere on the Hurtwood. This has caused some issues throughout the year but fortunately any potential problems were quickly dealt with.

Due to the high visitor numbers some of the regular grass cutting work had to wait until later in the summer but we have now caught up with the workload. New barriers have been put in place on the Greensand Way to reduce conflict with cyclists as well as removing dangerous mountain bike trails on Pitch Hill.

Unfortunately since the start of the first lockdown incidents of fly tip increased hugely and these were all removed quickly and in some cases asbestos was found. This is very costly to remove and continues to be a financial drain on our budgets that we have to bear in order to provide car parks for our many visitors.

After the success of the initial mulching and clearance work on the Holmbury Hill Fort work continues with regular mowing to clear the bracken and we have now cleared more of the site and it continues to look impressive as more of the ditch and bank system is highlighted.

In Summary during the year 2019/20 we have:

Mark Beaumont

Ranger

5

FIIIEND50F TIlE￿U￿7￿￿(￿l STATEAIE1ITOFN￿ClAL￿¢TlvMESF0R ThEYW(EfwsJi OCTOBER INCOMEAND EXPENOrnJPE T1 37,714 Ifo) 3.2rxi 4.250 j.lso 4.531 3.rn 10,5 112541 11,6DT 17¢b) 337 3.CQlJ 3.r)) RE8QURCEJEXPENDED Cottlr¢ltyl 127 1gM75 25.112 17 17.e f2p 127 N•tlrKom•lExp•nthThl 114092 141051. 11. 041

FRIENDS OF THE HURTWOOD REGISTERED CHARtTY NO 200053 BALANCE SHEET AS AT Jt OCTOBER 2020 2020 2019 FIA•d Aa￿ts TangitAe As50ts Invesknènts 71.784 207.484 83,723 216.238 279.268 299.1 Curr•nt Debtor aThl Prtpm 4.930 5.443 7.871 7.754 10,373 15,825 Current Ll•blllth Credrtors 10 3.013 3,667 N•t Curr•nt AM•t¥ 286.628 311.919 11 RM•N•• Unrn8tvlct•d General Re5erye Flxèd Assets ReseThe Legac￿3 Res•ryv 142.0411 71,784 253.80 135.8881 83.723 280.881 283.552 308.716 ke Trail Con8lnKtsJn 3.078 3.203 286.628 311.919 Appro¥d ty Frnd8 01th8 on Vmarch 2021 s#J￿j on ita ChwI￿rn P Copprffj R Green

FRIENDS OF HLIRTVIC4)D NOTES TO THE F1I4ANCLIL STATEMENTS Not• 1 Accoun￿ng polkkn• 8&11 ol ¢eoun￿￿J In SLwd¥d thè UK AThJ RepubNc ollrthnd IFRS1021 Iothjty 2014 IFRS 102 1A) thb Cth•th•￿2OlI. C￿nI• olle¢Oun￿ty polley ThE aci¢un15prc5¢nl i Ir In thbnote. ThEfE ifEno m•twl4uTrre￿￿t>￿Jy¢ the<Wty¥lrtytoum¢knuE. ¢h•rw to l¢coullDD••U￿t•I NO£han8￿ tOaCCOuntlw tttknattsh￿OC(uTrtdkn th rp￿￿1￿￿d. lts¢•d•l prforyur •Tho Nomaiéilal prlgl ye•rtirtysh•¥tbeen I1ehUWknthereptyiiwwW. Fur ruTrJ• lora pw. R•¢ognltton ol Incom• D•pr•cl•Oon Tra¢￿T- 10% ￿rann￿M Alwt knB P￿-up Tiwk.IO% pw annurn bll4rn1. Sni qnd nolke L￿rd5- 14 1rJ% pw•nurtistr4ht Other equWrnenl. onnurn bgK•. CompuieT3 und othei IT eqLtyrKrt. 33 1ts%

Not• 2 GTrnt• IromC¢JwKfjI• Abjry 29) 2•1• 461 Noi• 4 C••ty 2019 32270 31.542 7.912 1.$70 7$1 11.072 (18.4 2019 iQ,7¥1 1Q,514 i.on 1.610 InsLYaTr>J 2.781 k ¢M19

Empl¢vNntc(Ats 2019 s￿ary 37.&gJ 37.rijo Pensknn (¢81 n2 3.411 4S,462 Adthstrthbx on 4 faThJ bww. Nots 7 Twlt4•A•••i• Pkk4JP Yotsl Co•t Al l No￿rnt￿r2D1• Addthni 28.197 24.fffj2 131,8n At 31 Orlot•r2V2 772 13187a A¢ethnul•i•d D•prnc At l Novembw 2019 Ch•Fgo tor 17.355 2.947 18.074 3.241 87 48.150 11.939 31 Octob•i 2020 17. 19.271 •1 Jt O¢t•b•r 2020 Pl•1 book v4lw It 31 Octob•r 2011 N•ii¢NI S•b4ng• Nol• 8 Invwlmwl• T4)1•1 ¢Nt l N(N•xiw2019 Addhkn GrubNILoq8} 18923ll 27DXI 216.238 {1.2511 (1.2541 Al 31 C*t¢tw2020 2019 1,247 Eitate manaymentfee9 due 3.1(KJ io

Not• 10 Cr•dlt¢ 2020 2Mg Trade credlord Andr￿L[l Other Taxes and Seux Othef 474 1,445 1,232 3.687 TraMl•rA lor all￿ 31 2020 Noi• 11 R•••Tr Unr••trfei GeTher￿ re6erye Flxod auol ro￿￿ 135.880) 83.r23 2eO.681 - .716 67.496 {85.SBO) {42.041) 71.784 253.BOg 283.S52 191.71n B• Tr•Y 127 3,078 311 11111 RIP￿n￿O by At 31 O¢lob•r 20X Fund• Fun Fun 71.784 71.784 7.484 10.373 Invwtm•nl¥ Currènt Currnnl 139.0291 13.01¥ 46.325 3.070 G•n•r•l Fund Fli•d A•Ml• Dmnit•d R••irl¢t•d Tot•1 lund• Al 31 Oclob•r 201• Turyiwe Th¥ed Inv••tmBnl Curr•nt M• Current 63.R3 83.723 216.238 15.625 13.887) 216.231 1322211 {3.een 721 311919 li

Ind•p•ndont Ex4mlnof• R•pNlto lh&Tr￿t¢ts ol Frf•nd• olth• Hwkn¥ood 2U20 wthh are 6el F4JPS 6 10 11. R•pMlblllll• bth￿lP￿t Mqumrmrts ollhe ChmeJkl 2011 fbkAcn. I mpeLI c4 rny ol the 145 of thw P4 O•¢lon 145lSllb}dlthèAct Ind Rewhrva by Chante8 KuurA5 ihe FwTh]al Slarytsnl ID IIK• UK ol I[￿j IFRS 102} in Wolor￿ to l undarntAnd IhAt thra hu b•en done In thfr to 4 tru• and ¥ith¥ kn ar£oTdarttlth lthd•p•nd•ni•xMlr• •tstyM• accounury rnt W knweLI olthechffjurnqLknd I￿01th0￿' th• rKCL¥Jnts do not Kctyd wlh Ihow Feoyth". or I c4Jl In Ch[￿5 RqF111 R•wl•kn• 2fX cts tw 8 8rnc• FCCA Crwk*SJh Surrny GU68JJ Oma￿￿ 2021 12

The following individuals will be serving as Directors of FOTH Trustee Company Ltd. at the commencement of the Annual Meeting

Landowner Representative Directors

Mr MCG Baxter - Albury Estate Mrs Handa Bray - Shere Manor Estate Mr J McAllister - Winterfold Forest Estate Mr T Metson - Other Landowners

Independent Directors

Mr P Copping Mr D Clifford Ms S Darling Mrs Nancy Loates-Taylor Mr R Green Mrs Z Horton Mr K Taylor Mr D Wright Mr D Counsell Mr A MacKinnon

Election of directors

13

Appendix 1

1. Name: Friends of the Hurtwood

2. Constitution: The Trust is an unincorporated association registered as a Charity. The objects are contained in the Constitution adopted on December 6[th] 2000 and varied since that date. Copies will be available at the Annual Meeting if any Members wish to see one.

3. Charity Number: The registered Charity Number is 200053.

4. Members of the Trust: Membership is open to any person over the age of 18 who supports the objects of the Charity and subscribes or makes donations to the Charity on a regular basis or who otherwise applies to become a Member of the Charity.

5. Address: The address of the Charity and the name of the Secretary and Ranger appear on the back of the Annual Report.

6. Bankers: Unity Trust Bank plc, Nine Brindley Place, Birmingham, B1 2BR

7. Restrictions: There are no restrictions on the way in which the Trust operates nor are there any specific investment powers.

8. The Trust’s objects , which are set out in the Constitution, are to administer the public rights of access to land on the Hurtwood placed by landowners within the Trust's control. The policies adopted by the Trust to further the objects are explained in the reports from the Chairman and Ranger.

9. Trustee and management: The sole Trustee is FOTH Trustee Company Limited. The names of its Directors appear on page 13. The Articles of Association of the trustee company provide for a maximum of 18 Directors, comprising 4 Landowner Representative Directors and 14 Independent Directors. The affairs of the Trust are controlled by the Trustee, whose Board meets at least twice a year.

10. Management Committee, During the year the executive authority rested with the Chairman's Committee which supervises the activities of the Secretary and Ranger, a full time executive post. At the date of the Annual Meeting, the Chairman’s Management Committee comprises Mr P. Copping (Chairman), Mr D Clifford, Mr A MacKinnon, Mrs Z Horton, Mr R Green, Mrs N Loates-Taylor and Mrs J Kumar.

14

List of the Individual Members of the Charity at 31[st] October 2020

Mr Alex Bowden Mr Timothy Cooper
Mr
Mr
Mr
Mr
Mr
Mr
Mr.
Mr
Mr
Mr
Mr
Martin
Toby
David
Matthew
Nicholas
Gerry
John
Charles
John
Douglas
Bob
Abel
Adams
Agg
Aitchison
Akroyd
Alden
Alexander
Alexander
Allan
Allan
Andrews
Mrs
Mr
Mr
Mr
Dr
Mr.
Mr
Mr
Mr
Mrs
Mrs.
Diana
Marc
Richard
Edward
Robert
Peter
R A A
Michael
Carolyn
Miriam
Boyd-Gibbins
Bradfield
Bradley
Bray
Breeveld
Broers
Broome
Brown
Brownjohn
Bruford
Budgen
Ms
Mr
Mr
Mr
Mr
Mr
Mr
Mr
Mr
Mr
Mr.
Mr
Jill
Peter
Kevin
David
Louis
Andy
James
David
Peter
Paul
Jonathan
Andrew
Copestick
Copping
Corcoran
Counsell
Counter
Cowen
Crawford
Creswell
Crook
Crooks
Cross
Cross
Mrs. Belinda Burt Mr Simon Cryer
Mr Hugh Anscombe Mr Colin Cabral Mr Tim Culhane
Mr Marc Anstey Mr. William Callingham Mr Michael Curtis
Mrs Frances Armitage Ms Elizabeth Calvert Mr John Curtis
Mr
Mr
Colin Hart
Chris
Arthur
Atkins
Mrs.
Mr &
Mrs
Jane
Rosemary &
Richard
Carpenter
Carr
Mr
Mr.
Tim
James
Dadswell
Dale
Ms Sasha Atkins Ms Joan Carter Mr. Richard Dangerfield
Mrs Deborah Atkinson Mr Dominic Casciani Ms Susan Darling
Mr Roy Aubertin Mr Ben Chapman Mr Joseph Davidge
Mr Timothy Austin Mr Chris Chapman Mr Paul Davies
Mrs. Stella Aveling Mr James Checkley Mr Mark Davies
Mrs Mrs C M Baart Mr & Michael & Mrs Sheilagh Dawes
Mr Richard Bacon Mrs Jennifer Child Mrs Elizabeth De Unger
Mrs Frances Bailey Mr Keith Childs Ms Louise Deacon
Mr Bailey Ms. Ros Clancy Miss Susan Dean
Mr Baillie Mr Douglas Clare Mr Angus Denny
Mr Jeremy Baker Mrs Elizabeth Clarke Mrs Muriel Derry
Mr Kenneth Baker Mr Michael Clarke Mr Pete Devine
Mr Paul Baker Mrs Jane Clarke Mr Bill Dewick
Mr Harry Baker Mr David Clifford Mrs. Rachel Dewilde
Mr Michael Band Mr Karen Clifford Mrs Anthea Dickson
Mr. Colin Banyard Mr Robert Clift Mr Chris Dixon
Mrs Julie Barham Mr & Mrs Karen Dodds
Mr John Barwood Mrs W B & R E Clinton Mr W Don
Mr Michael Baxter Mr R E Coates Mrs Hilary A Donnelly
Mrs J M Beal Mrs
Mr &
Amanda Cobbett Mr Nigel Downer
Mr Mark Beaumont Mrs D & R Colebrook Mr Ian Dowty
Mr Karl Behrens Mr Adam Collier Mr Christopher Dubois
Mr Geoff Bewsey Mr R Collins Mrs Sarah Dunsdon
Mr Ben Bolt Dr C Collins Mrs Anna Earl
Ms Gillie Bonner Mrs Gaye Collis Mr Geoff Eaton
Mr Jeffrey Boots Mrs Sue Cook Mrs Margaret Edwards

15

Mr Gareth Edwards Dr John Greenwood Mr Stephen Keyes
Mrs Julie Edwards Mr Mike Griffin Mrs Harriet Kimbell
Mr D Eldridge Mr Paul Griffith Mr Wayne Kitcat
Mr. Oliver Ellingham Mr Thomas Hammers Mrs J Kucera
Mr Matthew Ellins Mrs Susan Handley Mrs Jane Kumar
Mrs. Monica Ellison Mr Michael Harding Mr Rolf Laffan
Mr. C Elston Mr David A Harney Mrs Melanie Lamb
Ms Judie English Mr Andrew Harris Mrs. Deirdre Lay
Mr Richard Eyre Mr R A Harrison Mr Alistair Laycock
Mr Peter Farrell Mr Graham Hay Mr Peter Lebus
Mrs. Yvonne Farrington Mr Richard Hayter Mr Chris Lee
Mr Andrew Ferguson Mr Martin Hayton Mr David Lees
Mr Calvin Ferns Mr David Healey Mr Jack Lewis
Mrs Jean Fielder Mr. Angus Henderson Mrs Christine Lewis
Dr Finnigan Mr Graham Hepworth Mrs Jane Lewis
Mr Greg Firth Mrs Pru Hewett Mr Martin Lewis
Mrs Geraldine Firth Dr James Heyes Mr Geoffrey Lewis
Mr Tony Fisher Mr Gary Hicks Mrs Avril Lewis
Mrs. Gillie Fitzpatrick Mr Michael Hill Mr Mark Lewisohn
Mr Paul Forrow Dr A F Hill Mr Nicholas Lighton
Mr M Foster Ms P J Hilton Mr Tomas Ling
Mr Richard Foster Mr Chris Hipwell Mr C Lingwood
Mr Mike Foulds Lady Fiona Hodgson Mr William Littlewood
Mrs Daphne Foulsham Mr Roy Hogben Mr Stuart Lloyd
Mr Rob Foulsham Mr. J Holtom Mrs Nancy Loates-Taylor
Mr Graham French Ms Elizabeth Horne Mr Lockhart
Mr Richard Frost Mrs Zoe Horton Mr Michael Lomax
Furzefield Mr Sean Howell Mrs Carolyn S Low
Trust Mr & Mrs Gillian Lucken
Mr Gardner Mrs Paul & Sara Hyland Miss Jennifer Lyall-Wilson
Mr Robin Gates Miss Madeleine Iafrate Mr Rob Mackie
Mrs Debbie Gauvain Mrs Stephanie Isherwood Mr Alexander Mackinnon
Mr Matt Gillam Ms Cynthia James Mr Sebastian Madden
Mrs Sally Godfrey Mr. C Jobson Miss Victoria Magill
Mr Rob Gorrod Mrs Sheri Johnson Mr Graham Mallett
Mr Andy Goulbourne Ms Caroline Johnson Mr Stephen Marsden
Mrs Cyndie Gould Mr Andrew Jones Mr Charles Marsh
Mr Robin Grant Mr Julian Jordan Mr John Marsh
Ms Fenella Grant Mrs Jen Kedgley Mr P Martin
Mr. Steve Gravett Mr Robert Kelly Mrs Penelope Mason
Mr Richard Green Dr Martin Kemp Masterton
Mrs Maggie Green Mr Simon Kennedy Mrs Angela Smith
Mr Green Mr Ray Kent Mrs P Maughan

16

Mr Edwin Mayer Mr Howard Potter Mr Graham Smith
Mr Jonathan Maynard Miss Helen Potter Mr Julian Smith
Andi & Sasja Mccann Mr Gavin Poulsom Mrs J Stanford
Mr Paul Mccluskey Mrs Poupart Mrs Shirley Starbuck
Mrs Claire Mcgill Mr. Norman Price Mr Simon Still
Mrs Katharine Meller Mr David Proctor Mr Damon Tasker
Mr Paul Merritt Mr Tim Pugh Mr Stuart Taylor
Mr Tim Metson Mr M C Ramscar Mr Keith Taylor
Mr Dan Minulescu Mr Albert Randall Mr Patrick Thompson
Mrs C Moffat Mr James Ratner Mr Thompson
Mr Jonathan Monk Mr Keith Reeves Mr &
Mr Timothy Moore Ms Geraldine Reffo Mrs G Tidy
Mrs C Moorwood Mr Angus Rennie Mr Ian Edward Tomlinson
Mr R J Moran Mr Peter Richards Profe Andrew
Mr
Mr
Ms
Mrs
Mrs
Nigel
Neil
Yvonne
Avril
Helen
Morland
Mukerji
Munday
Munford
Murray
Mr
Ms
Mr
Mr
Mr
Arnaud
Morag
J
Gerard
P
Richards
Richardson
Rixon
Robbins
Robbins
ssor
Mrs
Mrs
Ms
Robin
C
R
Katrina
Touquet
Townsend
Tuke
Tully
Nigel
Turnbull
Mr J Muston Mrs J Roberts Charitable
Dr Jackie Napier Mr Shaun Robinson Trust
Mr Dan Needham Mr Barry Rodnight Mr William Turner
Mr Ian Newcastle Mr Simon Rogers Mr Kenneth Tyrrell
Mr. David Newman Mr Douglas Ross Mr Liam Tyrrell
Mr Steve Nutt Mr Stephen Rowland Mrs Barbara Van Loon
Mrs Ruth Nye Mrs Marian Sage Viansson
Mr Robin Oliphant Mr. Richard Sands Mr Augusto Ponte
Mrs Hilary Page Mr Kevin Sargeant Mr Andrew Vickerman
Mr Gerry Page Mr Ken Saunders Mr Ian Vokes
Ms Trasna Palmer Mr Gary Saunders Mr Colin Walker
Mr A Parrott Mr Gordon Savage Mrs Emma Wallace
Mr. Richard Paton Ms Jana Schulte Mr Johnathan Warren
Mr Peter Payne Mr Humphrey Scott Mr Gerry Waterfall
Mr Roger Peacock Mrs Ruth Shaddock Mr Waters
Dr Henry Pearson Mr Bruce Shaw Mr P Watkins
Andrew Mr Chris Shea Mrs. Constance Watson
And Mrs Mandy Sheridan Miss Clare Watson
Mr Sheena Pearson Mr Ian Sissons Mr Gary Watt
Mr Bruce Penson Mr Allan Siva Mr A Webster
Miss Heather Pettitt Mr David Small Mrs Vanessa Welling
Mr Neil Phillips Mr John Smart Mr. Jonathan Wells
Mr R D A Pick Mr Richard Smith Mr Mark Wendon
Mr Art Porter Mr Sam Smith Mrs M J M Wheeler

17

Ms Helen Wheeler
Mr. John Whitaker
Mrs Marigold Whittaker Business/Organisation
Mr Paul Wilkinson supporters during the
Mr John Willcox Year ending 31/10/2020
Mr Oliver Williams
Mr David Williams Tilt Films
Ms Rebecca Williams Hutton + Rostron Environmental Investigations Ltd
Mr Jeremy Willy Abinger Forest Riding Club
Dr Naomi Wilson LDWA Surrey
Mr. Charles Wimbledon YHA England and Wales Ltd
Mr Keith Winser Peaslake Schools Trust
Miss Patricia Womersley Peaslake Stores
Miss Amber Wood London Orienteering Klubb
Mrs Jean Wood Holmbury Flower Show
Mrs Lori Wormald Holmbury Bonfire Boys
Mr David Wright Guildford Orienteers
Mr Geoff Wright Duke of Kent School
Dr Geoff Wyss LWDA London
Miss Emily York Peaslake School MTBO
Mrs Andrea Young Neil Dunbar
Mr Derek Young-Trawber Surrey Slog

18