Portishead and District Horticultural Society TREASURERS REPORT 1st September 2024 to 31[st] August 2025 V2 Final
The Accounts are completed, the books are with the Examiner, Mr Ray Tolhurst, for review. As in previous years it has taken me some time to finalise everything.
The balance sheet shows an overall Profit for 2025 of £7,316 (£3,465 profit in 2024).
The Society’s summary of total funds is £72,304 (£64,988 in 2024). This is distributed between two Bank accounts: Current Account with £20,378 and Reserve Account 1 with £51,926 (£51,290 in 2024).
Reserve Account 2 is kept separate for the Coach Trips. This will have funds of £136.44 going forward.
From the Balance Sheet the following points should be noted:
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Subscriptions totalled £2,244 (£2,300 in 2024). Membership income has increased again a little over last year. Patrons Support totalled £925 (£340 in 2024).
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I wish to personally thank all those Patrons who made payments as they do make a difference to the Society funds. Many thanks to Jo Brutto for looking after society membership.
When you look at the general expenditure, to keep the Society running (Insurance, Affiliations Expenses etc), you can see there is a deficit of £442. The committee proposal to increase subs to £25 for 2026 will help with this and the Members Evenings deficit.
The Society is now a registered Charitable Incorporated Organisation (CIO). There was a final invoice from Bennetts the Solicitors for £1,350.
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Peter Burden has done another excellent job in realising income from hiring out the Show Field. As in previous years, the bouncing Castle man (Angus) returned for August, Miller’s Circus, Chorus (a local company), and the local Lions – Car Boots. This year, Wales and West Utilities retuned for storage of their equipment/materials on the show field, this brought in three payments, totalling £4,350. We have increased costs for hedge and grass cutting as SDR Groundcare finished their support. For 2026 we will be using Glendale to maintain the hedges and grass. There was an overall surplus of £5,411 . (£1843 in 2024)
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Daphne Denis and Mary Fielden continue to do a great job in organising Coach Trips. We had two Coach Trips, Westonbirt in December 2024 for the Winter Wonder lights and Kiftsgate in June which unfortunately for me we were away. The recent Stourhead trip falls within 2026 Accounts. Daphney and Mary have agreed to a transfer of Coach Funds £150 into the Society Funds. Coach Funds are held in Reserve Account 2 to keep it separated from the Current Account.
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We had our regular Members Evenings organised by Linda with support from Elaine and Rose. We have had some excellent speakers, good members support, and raffle income. Speaker fees and their travel costs are increasing. Monthly meetings had a deficit of £711 (The 2024 deficit was £218).
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Portishead and District Horticultural Society TREASURERS REPORT 1st September 2024 to 31[st] August 2025 V2 Final
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The Spring Show was a great Show. There was great support from the community. Many thanks to Jane Pagano, Elaine Hall, Rose Skuse and everyone’s hard work. We had a surplus of £329 (£276 in 2024).
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The Summer Show was a great success. Unfortunately, we did not have the same support numbers at this year’s show. The TryBooking Advanced tickets sales were down on last year. There was a wide range of Trader Stalls, with all pitches were taken. The Wi-Fi system worked well.
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A big thanks to Linda, Jane and the all the committee members hard work, but most of all, the volunteers. This including the vast catering team that Kate Ward and Steff Lomax organise to make the Show a success.
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We made a profit of £1831 . (£4,717 in 2024)
Looking Forward
Overall, we’ve had a good financial year; our Reserve Account is good. We are all aware the Pavilion is looking very tired. Early, first steps are being made on a how we can build a replacement.
We are now a Charity Incorporated Organisation (CIO), registered with the Charity Commission. The Trustees’, Linda Hodgetts, Peter Burden, Ian Pritchard and Konnie Atkinson) have held our first meeting.
Being a CIO, this will enable us to source funding support from various bodies (The Town Council, The Lottery Commission, etc.) for the replacement Pavilion.
The committee needs your help to keep things going, we need fresh ideas and support, can you help to share the load.
Do not hesitate to get back to me if you need any further clarification.
24[th] October 2025 Ian Pritchard Treasurer
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Portishead and District Horticultural Society TREASURERS REPORT 1st September 2024 to 31[st] August 2025 V2 Final
| Portishead and District Horticultural Society BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL |
Portishead and District Horticultural Society BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL |
Portishead and District Horticultural Society BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL |
Portishead and District Horticultural Society BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL |
Portishead and District Horticultural Society BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL |
Portishead and District Horticultural Society BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL |
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|---|---|---|---|---|---|---|
| INCOME | EXPENDITURE Profit/Loss |
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| General | General | |||||
| Members Subscriptions(£2300 in 2024) | £2,244.86 | General Sundries Includes: Lottery License, Printing of Membership Cards, 10 new tables, Speaker Unit for Members Evenings |
£1,018.45 | |||
| Patrons Support(£340 in 202) | £925.00 | General Expenses Includes: , PHS Accounts Examiner expense, Linda Hodgetts & Ian Pritchard expense for attending ASAO Meeting. |
£98.18 | |||
| Donations (Linda Hodgetts) | £50.00 | Society Affiliations: Includes: RHS Insurance, Association of Agricultural Society Organisation (includes outstanding 2024 underpayment), Somerset Federation of Gardening Clubs |
£527.00 | |||
| Society Insurance: Public Liability and Property Insurance |
£240.00 | |||||
| CommitteeMeetingRoom Hire | £48.00 | |||||
| Web Site Costs Includes: Web site maintenance, Website Hosting, Domain Names registration |
£111.78 | |||||
| 2024 AGM Costs Includes: Food and Folk Hall Hire |
£169.16 | |||||
| Secretary Expenses | £0.00 | |||||
| Treasurer Expenses Ian Pritchard | £100.00 | |||||
| Solicitor Payment final invoice for services for Charitable Incorporated Organisation (CIO) |
£1,350.00 | |||||
| £3,219.86 | £3,662.57 -£442.71 |
|||||
| Show Field & Pavilion Hire and Utilities | Show Field & Pavilion Maintenance/Utilities | |||||
| National Grid - Running of cables across the Show Field |
£46.12 | DAN PETTEFORD Hedge cutting at the Show Field | £400.00 | |||
| MILLER CIRCUS HIRE OF THE SHOWFIELD | £1,020.00 | SPORTSFIELD LTD SHOW Field Grass Cutting | £540.00 | |||
| PORTISHEAD LIONS CLUB Car boot | £200.00 | SDR Groundcare Show Field Grass and Hedge Cutting plus supply and installation of the Clevedon Road Side Gate |
£1,140.00 | |||
| CHORUS IT LIMITED Hire of Show Field | £200.00 | TGR Plumbing fitting of outside Drinking Water tap outside thePavilion |
£240.00 | |||
| PORTISHEADCARNIVAL,Hire ofShow Field | £600.00 | EDF Energy Show Field Service Charge | £2,908.19 | |||
| MR IZ KULEV ADP , SHOW GROUND Advertisement photo shoot |
£100.00 | WATER2BUSINESS Show Field Water & Sewage Service Charge |
£662.24 | |||
| AJP AMUSE , RENT FOR AUGUST (Includes cost ofservices) |
£4,750.00 | |||||
| WALES AND WEST UTILITIES for storage of equipment on the Show Field 01 |
£900.00 | |||||
| WALES AND WEST UTILITIES for storage of equipment onthe Show Field 02 |
£1,800.00 | |||||
| WALES AND WEST UTILITIES for storage of equipment on the Show Field 03 |
£1,650.00 | |||||
| DAVID WOODHOUSE , Metal Detector SHOWGROUND FINDS (50% to PHS) |
£36.00 | |||||
| £11,302.12 | £5,890.43 £5,411.69 |
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| Coach Trip Payments | Coach Trip Costs | |||||
| Coach Trip Payments Westonbirt (From Log £1820.50 less £508 transferred in) |
£1,312.50 | Coach Trip Costs Westonbirt | £602.00 | |||
| Westonbirt Entry Fee £731.25 paid from Coach ~~Reserve Account~~ |
£731.25 | |||||
| £1,312.50 | £1,333.25 -£20.75 |
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| Westonbirt Entry paid from Reserve Account | £731.25 | £731.25 | ||||
| Coach Trip Payments Kiftsgate Gardens (Overall there was a Profit of £201.50) |
£1,445.00 | £1,445.00 | Coach Trip Costs Kiftsgate Gardens Coach Cost (£795) and Entry Fee (£448.5) |
£1,243.50 | £1,243.50 £201.50 |
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| Desposit of £150 of Coach Funds into the Society Funds |
£150.00 | £150.00 | Transfer of surplus funds into Reserve Account 2 | £30.25 | £30.25 |
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Portishead and District Horticultural Society TREASURERS REPORT 1st September 2024 to 31[st] August 2025 V2 Final
Page 4 of 4
CHARITY COMMISSION FOR ENGLAND AND WALES aritlo Nanie Portishead and District Horticultural Society CIO o {if any) 1211586 Receipts and payments accounts CC16a For the period from To 0710112025 3110812025 Section A Receipts and payments ~. Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest to the nearest£ to the nearest £ to the nearest £ to the nearest £ A1 Receipts MEMBERS SUBS PATRON DONATIONS SPRING SHOW INCOME MEMBERS EVENINGS, RAFFLE INCOME AND DOOR INCOME SUMMER SHOW INCOME SHOW FIELD INCOME COACH TRIPS INCOME 559 559 840 914 914 543 37,211 10,402 2,472 37,211 10.402 2,472 Sub total (Gross income for AR) 52,942 52,942 A2 Asset and investment sales, (see table). Sub total 52.942 52,942 A3 Payments GENERAL RUNNING COSTS (INSURANCE, CIO APPLICATION ETC) 3,940 3,940 SPRING SHOW COSTS MEMBERS EVENINGS COSTS (HIRE OF HALL, SPEAKER COSTS ETC) SUMMER SHOW COSTS SHOW FIELD MAINTENANCE (GRASS AND HEDGE curriNG, ENERGY ETC) 585 585 3S,379 35,379 5.890 5.890 COACH TRIP COSTS 2,035 2,035 Sub totsl 48,812 48,812 A4 Asset and investment purchases, (see table) Sub totsl zzzz 48,812 48,812 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 4,130 4,130 4,130 4,130 CCXX R1 accounts (SS) 0110412026
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Categories Details B1 Cash funds CURRENT ACCOUNT 20,378 RESERVEACCOUNT 61,926 RESERVE ACCOUNT COACH FUNDS 106 Total cash funds 72,410 (agree balances with receipts and payments account(s)) Unrestricted funds to nearest £ Restricted funds to nearest £ End0ent funds to nearest £ Details NIA Fund to which asset belon Current value onal Details NIA Cost (optional) B3 Investment assets Fund to which asset belon Current value tional Details WE OWN THE PHS CIO SHOWFIELD AND PAVILION CLAPTON LANE PORTISHEAD BRISTOL BS20 7RA Cost (opt5onal) B4 Assets retained for the charity's own use Fund to which liabil" relates Amount due onal When due tional Details NONE B5 Liabilities zaa Signed by one or two trustees on behalf of all the trustees Date of rova Signature Print Name /A-fvJ f£lTU4 4 g.fs CCXX R2 accounts (SS)
PORTISHEAD & t)ISTRICT HORTICULTURAL SOCIETY I have examined the records presented to me and consider that these accounts present a true and complete picture of the f inances of the above society. I found the records to be meticulously maintained. Ray Tolhurst A.C.I.B., B.A (hons) 22 The Knoll Portishead Bristol B520 7NU 5 November 2025