**Portishead and District Horticultural Society TREASURERS REPORT 1st September 2024 to 31[st] August 2025 V2 Final**
The Accounts are completed, the books are with the Examiner, Mr Ray Tolhurst, for review. As in previous years it has taken me some time to finalise everything.
The balance sheet shows an overall **Profit for 2025 of £7,316** (£3,465 profit in 2024).
The Society’s summary of total funds is **£72,304** (£64,988 in 2024). This is distributed between two Bank accounts: Current Account with £20,378 and Reserve Account 1 with £51,926 (£51,290 in 2024).
Reserve Account 2 is kept separate for the Coach Trips. This will have funds of £136.44 going forward.
## **From the Balance Sheet the following points should be noted:**
1. Subscriptions totalled **£2,244** (£2,300 in 2024). Membership income has increased again a little over last year. Patrons Support totalled **£925** (£340 in 2024).
- I wish to personally thank all those Patrons who made payments as they do make a difference to the Society funds. Many thanks to Jo Brutto for looking after society membership.
When you look at the general expenditure, to keep the Society running (Insurance, Affiliations Expenses etc), you can see there is a deficit of £442. The committee proposal to increase subs to £25 for 2026 will help with this and the Members Evenings deficit.
The Society is now a registered Charitable Incorporated Organisation (CIO). There was a final invoice from Bennetts the Solicitors for £1,350.
2. Peter Burden has done another excellent job in realising income from hiring out the Show Field. As in previous years, the bouncing Castle man (Angus) returned for August, Miller’s Circus, Chorus (a local company), and the local Lions – Car Boots. This year, Wales and West Utilities retuned for storage of their equipment/materials on the show field, this brought in three payments, totalling £4,350. We have increased costs for hedge and grass cutting as SDR Groundcare finished their support. For 2026 we will be using Glendale to maintain the hedges and grass. There was an overall surplus of **£5,411** . (£1843 in 2024)
3. Daphne Denis and Mary Fielden continue to do a great job in organising Coach Trips. We had two Coach Trips, Westonbirt in December 2024 for the Winter Wonder lights and Kiftsgate in June which unfortunately for me we were away. The recent Stourhead trip falls within 2026 Accounts. Daphney and Mary have agreed to a transfer of Coach Funds £150 into the Society Funds. Coach Funds are held in Reserve Account 2 to keep it separated from the Current Account.
4. We had our regular Members Evenings organised by Linda with support from Elaine and Rose. We have had some excellent speakers, good members support, and raffle income. Speaker fees and their travel costs are increasing. Monthly meetings had a deficit of **£711** (The 2024 deficit was £218).
Page **1** of **4**
**Portishead and District Horticultural Society TREASURERS REPORT 1st September 2024 to 31[st] August 2025 V2 Final**
5. The Spring Show was a great Show. There was great support from the community. Many thanks to Jane Pagano, Elaine Hall, Rose Skuse and everyone’s hard work. We had a surplus of **£329** (£276 in 2024).
6. The Summer Show was a great success. Unfortunately, we did not have the same support numbers at this year’s show. The TryBooking Advanced tickets sales were down on last year. There was a wide range of Trader Stalls, with all pitches were taken. The Wi-Fi system worked well.
- A big thanks to Linda, Jane and the all the committee members hard work, but most of all, the volunteers. This including the vast catering team that Kate Ward and Steff Lomax organise to make the Show a success.
- We made a profit of **£1831** . (£4,717 in 2024)
## **Looking Forward**
Overall, we’ve had a good financial year; our Reserve Account is good. We are all aware the Pavilion is looking very tired. Early, first steps are being made on a how we can build a replacement.
We are now a Charity Incorporated Organisation (CIO), registered with the Charity Commission. The Trustees’, Linda Hodgetts, Peter Burden, Ian Pritchard and Konnie Atkinson) have held our first meeting.
Being a CIO, this will enable us to source funding support from various bodies (The Town Council, The Lottery Commission, etc.) for the replacement Pavilion.
The committee needs your help to keep things going, we need fresh ideas and support, can you help to share the load.
Do not hesitate to get back to me if you need any further clarification.
24[th] October 2025 Ian Pritchard Treasurer
Page **2** of **4**
**Portishead and District Horticultural Society TREASURERS REPORT 1st September 2024 to 31[st] August 2025 V2 Final**
|**Portishead and District Horticultural Society**
**BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL**|**Portishead and District Horticultural Society**
**BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL**|**Portishead and District Horticultural Society**
**BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL**|**Portishead and District Horticultural Society**
**BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL**|**Portishead and District Horticultural Society**
**BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL**|**Portishead and District Horticultural Society**
**BALANCE SHEET 1st SEPTEMBER 2024 TO 31st AUGUST 2025 V2 FINAL**||
|---|---|---|---|---|---|---|
|**INCOME**|||**EXPENDITURE**
**Profit/Loss**||||
|**General**|||**General**||||
|**Members Subscriptions**(£2300 in 2024)|£2,244.86||General Sundries
Includes: Lottery License, Printing of
Membership Cards, 10 new tables, Speaker Unit
for Members Evenings|£1,018.45|||
|**Patrons Support**(£340 in 202)|£925.00||General Expenses
Includes: , PHS Accounts Examiner expense,
Linda Hodgetts & Ian Pritchard expense for
attending ASAO Meeting.|£98.18|||
|Donations (Linda Hodgetts)|£50.00||Society Affiliations:
Includes: RHS Insurance, Association of
Agricultural Society Organisation (includes
outstanding 2024 underpayment), Somerset
Federation of Gardening Clubs|£527.00|||
||||Society Insurance:
Public Liability and Property Insurance|£240.00|||
||||CommitteeMeetingRoom Hire|£48.00|||
||||Web Site Costs
Includes: Web site maintenance, Website
Hosting, Domain Names registration|£111.78|||
||||2024 AGM Costs
Includes: Food and Folk Hall Hire|£169.16|||
||||Secretary Expenses|£0.00|||
||||Treasurer Expenses Ian Pritchard|£100.00|||
||||Solicitor Payment final invoice for services for
Charitable Incorporated Organisation (CIO)|£1,350.00|||
|||**£3,219.86**|||**£3,662.57**
**-£442.71**||
||||||||
|**Show Field & Pavilion Hire and Utilities**|||**Show Field & Pavilion Maintenance/Utilities**||||
|National Grid - Running of cables across the
Show Field|£46.12||DAN PETTEFORD Hedge cutting at the Show Field|£400.00|||
|MILLER CIRCUS HIRE OF THE SHOWFIELD|£1,020.00||SPORTSFIELD LTD SHOW Field Grass Cutting|£540.00|||
|PORTISHEAD LIONS CLUB Car boot|£200.00||SDR Groundcare Show Field Grass and Hedge
Cutting plus supply and installation of the
Clevedon Road Side Gate|£1,140.00|||
|CHORUS IT LIMITED Hire of Show Field|£200.00||TGR Plumbing fitting of outside Drinking Water
tap outside thePavilion|£240.00|||
|PORTISHEADCARNIVAL,Hire ofShow Field|£600.00||EDF Energy Show Field Service Charge|£2,908.19|||
|MR IZ KULEV ADP , SHOW GROUND
Advertisement photo shoot|£100.00||WATER2BUSINESS Show Field Water & Sewage
Service Charge|£662.24|||
|AJP AMUSE , RENT FOR AUGUST (Includes cost
ofservices)|£4,750.00||||||
|WALES AND WEST UTILITIES for storage of
equipment on the Show Field 01|£900.00||||||
|WALES AND WEST UTILITIES for storage of
equipment onthe Show Field 02|£1,800.00||||||
|WALES AND WEST UTILITIES for storage of
equipment on the Show Field 03|£1,650.00||||||
|DAVID WOODHOUSE , Metal Detector
SHOWGROUND FINDS (50% to PHS)|£36.00||||||
|||**£11,302.12**|||**£5,890.43**
**£5,411.69**||
||||||||
|**Coach Trip Payments**|||**Coach Trip Costs**||||
|Coach Trip Payments Westonbirt
(From Log £1820.50 less £508 transferred in)|£1,312.50||Coach Trip Costs Westonbirt|£602.00|||
||||Westonbirt Entry Fee £731.25 paid from Coach
~~Reserve Account~~|£731.25|||
|||**£1,312.50**|
||**£1,333.25**
**-£20.75**||
||||||||
|Westonbirt Entry paid from Reserve Account|£731.25|**£731.25**|||||
||||||||
|Coach Trip Payments Kiftsgate Gardens
(Overall there was a Profit of £201.50)|£1,445.00|**£1,445.00**|Coach Trip Costs Kiftsgate Gardens
Coach Cost (£795) and Entry Fee (£448.5)|£1,243.50|**£1,243.50**
**£201.50**||
||||||||
|Desposit of £150 of Coach Funds into the
Society Funds|£150.00|**£150.00**|Transfer of surplus funds into Reserve Account 2|£30.25|**£30.25**||
Page **3** of **4**
**Portishead and District Horticultural Society TREASURERS REPORT 1st September 2024 to 31[st] August 2025 V2 Final**
Page **4** of **4**
CHARITY COMMISSION
FOR ENGLAND AND WALES
aritlo Nanie
Portishead and District Horticultural Society CIO
o {if any)
1211586
Receipts and payments accounts
CC16a
For the period
from
To
0710112025
3110812025
Section A Receipts and payments ~.
Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds
Last year
to the nearest
to the nearest£
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
MEMBERS SUBS
PATRON DONATIONS
SPRING SHOW INCOME
MEMBERS EVENINGS, RAFFLE
INCOME AND DOOR INCOME
SUMMER SHOW INCOME
SHOW FIELD INCOME
COACH TRIPS INCOME
559
559
840
914
914
543
37,211
10,402
2,472
37,211
10.402
2,472
Sub total (Gross income for
AR)
52,942
52,942
A2 Asset and investment sales,
(see table).
Sub total
52.942
52,942
A3 Payments
GENERAL RUNNING COSTS
(INSURANCE, CIO APPLICATION ETC)
3,940
3,940
SPRING SHOW COSTS
MEMBERS EVENINGS COSTS (HIRE OF
HALL, SPEAKER COSTS ETC)
SUMMER SHOW COSTS
SHOW FIELD MAINTENANCE (GRASS
AND HEDGE curriNG, ENERGY ETC)
585
585
3S,379
35,379
5.890
5.890
COACH TRIP COSTS
2,035
2,035
Sub totsl
48,812
48,812
A4 Asset and investment
purchases, (see table)
Sub totsl
zzzz
48,812
48,812
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
4,130
4,130
4,130
4,130
CCXX R1 accounts (SS)
0110412026
Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
to nearest £
Restricted
funds
to nearest £
Endowment
funds
to nearest £
Categories
Details
B1 Cash funds
CURRENT ACCOUNT
20,378
RESERVEACCOUNT
61,926
RESERVE ACCOUNT COACH FUNDS
106
Total cash funds
72,410
(agree balances with receipts and payments
account(s))
Unrestricted
funds
to nearest £
Restricted
funds
to nearest £
End0ent
funds
to nearest £
Details
NIA
Fund to which asset
belon
Current value
onal
Details
NIA
Cost (optional)
B3 Investment assets
Fund to which asset
belon
Current value
tional
Details
WE OWN THE PHS CIO
SHOWFIELD AND PAVILION
CLAPTON LANE
PORTISHEAD
BRISTOL
BS20 7RA
Cost (opt5onal)
B4 Assets retained for the
charity's own use
Fund to which
liabil"
relates
Amount due
onal
When due
tional
Details
NONE
B5 Liabilities
zaa
Signed by one or two trustees on
behalf of all the trustees
Date of
rova
Signature
Print Name
/A-fvJ f£lTU4 4
g.fs
CCXX R2 accounts (SS)
PORTISHEAD & t)ISTRICT HORTICULTURAL SOCIETY
I have examined the records presented to me and consider that
these accounts present a true and complete picture of the f inances
of the above society. I found the records to be meticulously
maintained.
Ray Tolhurst A.C.I.B., B.A (hons)
22 The Knoll
Portishead Bristol
B520 7NU
5 November 2025