TRUSTEES REPORT
01/09/25 TO 30/04/25
Formally establishing AAA’s charitable status
AAA was registered with the Charity Commission on 24[th] September 2024
The Charity Commission can grant dispensation where publication of the names of any trustees of the charity, either now or in the future, could place those trustees in personal danger. On submitting relevant information to the Commission, it was agreed that the test for withholding names had been met.
As such, trustee names have been withheld from this report and accounts as the Commission will not remove information before it is made available to the public online.
Business Update
The bank account with Natwest suffered many setbacks and delays to open, with various mistakes to the application process admitted by Natwest. As compensation for our bank account not being open until December ’24, they paid £250 into our account.
AAA is now registered with HMRC so that we can claim gift aid on donations. We now have a Just Giving page and Just Giving send the gift aid through to us from donations on their site. Just Giving pays into our bank account once per week.
We have set up a PayPal account and with this, a Zettle by PayPal account which allows us to pay into our account using contactless and mobile wallets. There are no monthly fees or contracts for this, but Zettle do charge 1.75% on all transactions.
AAA is registered with the Information Commissioner’s Office (ICO) as we hold personal data. This registration is a legal requirement for us under the Data Protection Act 2018 and costs us £40 per year.
AAA is fully insured. Our policy includes Public & Products Liability up to £10million, Employers Liability up to £10million and Trustees & Directors Indemnity up to £1million.
Service Delivery
With thanks to AF for the loan, AAA have installed the Oasis data management system, a bespoke Domestic Abuse database. We have subscriptions for 10 users now.
We now have 8 volunteers comprising of 2 x McKenzie friends, 2 x triage caseworkers, 2 x admin staff and 2 x caseworkers who are also McKenzie friends.
Referrals are regularly coming through from CGL, probation and social services.
Our average time from referral to court order is 4 days.
Fundraising
We have been approved for funding from Crowborough Town Council - £1600
Lionesses Paddock Wood donated £213
Our application to the East Sussex Police & Crimes Commissioner to join their Funding Network has been approved, we applied for grants above £50,000, however the next funding opportunities are not available until 2026. The PCC have added us to their Safe In Sussex website as an approved supplier.
Treasurers Report
| Treasurers Report | |
|---|---|
| Revenue | |
| Quiz | 3360.00 |
| Sponsored Walk | 1490.35 |
| Other | 244.01 |
| Donations | 313.51 |
| Loans | 2000.00 |
| Operating Expenses | |
| Office / stationary / SIM | 24.42 |
| IT | 1856.99 |
| Insurance | 281.12 |
| Net income / bank balance as of 26/03/25 | 5245.34 |
Policies
Are all uploaded on the AAA G-Drive
-
Safeguarding vulnerable adults policy
-
Risk Register
-
Child and Young Person’s safeguarding policy
-
Domestic Abuse policy
-
Equality, Diversity and Inclusion policy
-
IT policy
-
Monitoring & Evaluation policy
-
Partnership Working policy
-
Data Handling policy
-
Recruitment, Induction & Training policy
-
Service Users & Professional Boundaries policy
-
Trustee Charter
-
Whistleblowing policy
| Date | Description | Column 2 | Quiz Sp Walk Other Loans Donations - |
|---|---|---|---|
| 12/6/2024 | b/f | - | |
| 12/11/2024 | donation | 10.00 | |
| 12/23/2024 | Compensation from Natwes | t 250.00 | |
| 1/14/2025 | loan | 2,000.00 | |
| 2/3/2025 | donationJust Giving | 9.51 | |
| 2/5/2025 | Fraudulant card transaction | - 1.00 | |
| 2/6/2025 | Data Management System | - 1,752.00 | |
| 2/7/2025 | Next Retail | - 6.00 | |
| 2/11/2025 | Fraud refund from Natwest | 1.00 | |
| 2/25/2025 | Quiz | 240.00 | |
| 2/25/2025 | Quiz | 60.00 | |
| 2/25/2025 | Quiz | 120.00 | |
| 2/25/2025 | Quiz | 60.00 | |
| 2/25/2025 | Quiz | 60.00 | |
| 2/25/2025 | Quiz | 120.00 | |
| 2/26/2025 | Quiz | 120.00 | |
| 2/26/2025 | Quiz | ||
| 2/26/2025 | Quiz | 120.00 | |
| 2/26/2025 | Quiz | 60.00 | |
| 2/26/2025 | Quiz | 60.00 | |
| 2/26/2025 | Quiz | 60.00 | |
| 2/28/2025 | Quiz | 120.00 | |
| 2/28/2025 | Quiz | ||
| 2/28/2025 | Quiz | 420.00 | |
| 2/28/2025 | Access UnderwritingInsuran | - 281.12 | |
| 3/1/2025 | Quiz | 360.00 | |
| 3/3/2025 | Quiz | 120.00 | |
| 3/2/2025 | Quiz | 120.00 | |
| 3/3/2025 | Quiz | 240.00 | |
| 3/3/2025 | Just Giving | 4.60 | |
| 3/4/2025 | Southborough Lions Club | 229.00 | |
| 3/5/2025 | Quiz | 60.00 | |
| 3/5/2025 | Quiz | 120.00 | |
| 3/5/2025 | StinkyInk | - 13.70 | |
| 3/6/2025 | Paypal activation | 0.01 | |
| 3/7/2025 | Quiz | 60.00 | |
| 3/10/2025 | Quiz | 120.00 | |
| 3/10/2025 | Quiz | 60.00 | |
| 3/10/2025 | Quiz | 120.00 | |
| 3/11/2025 | Just Giving- Sponsored Wal | k 759.32 |
| 3/11/2025 | Microsoft Ofce | - 104.99 | 60.00 120.00 50.00 15.00 271.07 136.44 318.92 3,360.00 1,490.35 250.01 2,000.00 313.51 |
|---|---|---|---|
| 3/13/2025 | Quiz | 60.00 | |
| 3/13/2025 | Quiz | 120.00 | |
| 3/14/2025 | Sponsored Walk | 50.00 | |
| 3/15/2025 | Donation | 15.00 | |
| 3/17/2025 | Just Giving- Sponsored Wal | k 271.07 | |
| 3/17/2025 | EE SIM card | - 10.72 | |
| 3/24/2025 | Just Giving- Sponsored Wal | k 136.44 | |
| 3/31/2025 | Just Giving- Sponsored Wal | k 318.92 | |
| 5,245.34 | |||
| TOTAL INCOMIN | G 7413.87 | ||
| TOTAL OUTGOI | NG 2168.53 | ||
| BALANCE | 5245.34 | ||
| LOAN 2000.00 | |||
SIM/Phone Office
IT/Emails Other
Insurance
-
1.00 - 1,752.00 - 6.00 1.00
-
281.12
-
13.70
-
104.99
-
10.72
- 10.72 - 13.70 - 1,856.99 - 6.00 - 281.12
| Details of other expenditure | |
|---|---|
| Sept - Dec | |
| Year 4 Cake sale | 150 |
| Cofee morning and cake sale - infants | 390 |
| Year 5 Cake Sale | 142 |
| Jan - Mar | |
| Reception cake sale | 120 |
| Year 6 Cake sale | 80 |
| Year 2 cake sale | 97 |
| Year 3 cake sale | 100 |
| Flowers (Rej and Paul) | 39.8 |
April - July
Check