Trustees Annual Re ort Year Ended December 2025 Charit Number 1209739
Contents Page Our Mission and Operational Framework Chairpersons Report Financial ReportforAug 24- Dec 25 Trustee Report on the Accounts Independent Examiner Report 12 Journey Booking Administrators Report 13 AcknowLedgements 14
Our Mission Newcastle CommunityTransport CIO (NCT CIO l is dedicated to providing safe, accessible, and affordable transport solutions th8t empower individuals and community groups. Our goaL is to reduce social isolation, promote independence, and irnprove access to essential services forthose who may face mobility challenges, Through our services. we strive to enhance the quality of Life for people across Newcastle, ensuring that transport is never a barrierto participating in community life and travel to surrounding areas. Operational Framework To achieve our mission, NCT operates under a structured framework that ensures efficiency, sustainability, and community Impact. Charltable Structure: Following our transition to a Charitable Incorporated Organisation (CIO) in August 2024. we now operate under Charity Number.. 1209739, enabling us to strengthen our governance and long-term sustainability. Service Delivery= We provide a range of community transport services, including scheduled group transport, individual mobility support, and partnerships with local organisations to meet specialist transport needs within the community. Funding & Sustainability: Our operations are funded through a combination of grants, fundraising initiatives, service contracts, customer and community donations. We remain committed to securing sustainable funding to maintain and expand our services. . Governance & Compliance: We are overseen by a dedicated board of 4 Trustees who ensure compliance with regulatory requirements and strategic-decision making ensuring alignment with our charitable objectives. . Community Engagement: We work closely with local stakeholders, funders, volunteers, and service users to ensure our transport solutions remain relevant, responsive, and beneficial to those who need them most.
As we move forward, Newcastle Community Tran5POrt cio remains committed to enhancing our services, strengthening partnerships, and exploring new opportunities to improve transport accessibillty in Newcastle-under-Lyme and throughout Staffordshire. .Newcast ulity,TraDSPOrt Newcastle CommunityTransport CIO-Team ofTrustees: Barrie Swift Chairperson Joy Taylor Trustee Samantha GLover Trustee Philip Price Trustee
everyvehicle is scheduled for necessary maintenance checks, and tail Lifts are certified every six months to ensure legal operation. I personally conduct all driver licence checks every twelve months. Community Initiatives Our connections with the Social Subscribers in Newcastle-under-Lyme have Led us to begin deLiveringfood from foodbanks to those in need who are unable to travel to the foodbanks themseLves. Financial Management We have made significant progress in resolvingthe financial disarray Left bythe old system, where there was confusion over the whereabouts of funds and uncertainty about who had or had not paid. l extend my heartfelt thanks to Joy and Jez for their patience and dedication in installing and operatingthe new accounting software. As a Charity Incorporated Organisation. Newcastle CommunityTransport CIO now has tts accounts reviewed and signed off by an independent accountant prior to submission to the Charity Comrnission of England and Wales. Closing Remarks l am grateful to all ourvolunteers and cugtomers fortheir continued support. I wish everyone 8 very happy 2026.
Profit and L055 Newcastle Community Transport cio For the year ended 31 December 2025 AGcounl 2025 Tumover Interest Income OlhgrRevenue Sales Total Turnover 189.03 23,679.08 39,091.65 62,959.76 Cost of Sales Olrect Expenses Totsl Cost ol Sales 12.398.24 12,398.24 Gross Proftt so.5612 Admlnlstrallve Costs Advertlslng & Marf(etlng Audll & Aco)untsncy fees Bank Fees Cleanlng Entsrtainment-IOO% buBiness Genotal Expens85 Insuranc IT SOfare and Consurnables Legal Exp8nses Motorvehicle Expenses Poslage, Frelghl& Courier prtntsng & Stationery Repairs & maintenare Salarfes Siaff frainlng Svb5CMption5 Telephune & Intsmet Totsl AdmlnlstratiY¥ Costs 465.27 316.00 202,01 68.50 168.60 41156 4,347.68 687B9 146.94 7,057.84 108.58 228.70 20.00 18.642.81 411.89 317.50 125.16 31,721.91 Operatlng Prorrt 18.839.61 Pmfrt OTr Ordk)ary Artlvltles Bèfor raxation 18,839.64 Proflt after Taxatlon 18,839.61 101
Newcastle Communlty- Balance Sheet Newcastle Community Transport Cio. As at 31 December 2025 31 Dec Account 2025 Fixed Assets Tangible Assets Less Accumulated Depreciation on Motor Vehicles Motor Vehlcles Office Equipment Total Tangible Asset5 163,000.00 75,065.00 432.35 12,497.35 12,497.35 Total Fixed Assets Current Assets Cash at bank and in hand 27,549.51 Newc45tle Com m unity Transport CIO 15,187.02 Reserve Newcastle Com m unity Tianspot cio 42,736.53 Total Cash at bank and in hand 1,512.55 Accounts Receivable 44,249.08 Total Current Assets Credltors: amounts falllng due within one lear Historical Adjustrnent Rounding 441.88 o.oi Total Creditors: amounts falling due within one year 441.89 Net Current Assets (Liabilitresl 43,807.19 Total Assets less Current Llabilities 56.304.54 Net Assets 56 304.54 Capital and Reserves Current Ye£r Earnlngs 16,769.26 Reralned Earnings 39,535.28 56,304.54 Total Capltal and Resee5 65/ 1£1¥,,.
Report on Accounts for Newcastle Community Transport cio 23" August 2024 to 31" December 2025 Reporting on the accounts for NCT cio is for the end of year2025 when we were granted bythe Charity Commission for England and Wales a change of operating status to become a Charity Incorporated Organisation. Although reporting over more than 8 12-month period as 8 Charity Incorporated Organi8ation the reporting term is to comply with the ruling request for reporting on our accounts from the day cio was granted by the Charity Commission for England and Wales, to the end of our financial year, the last day of December each year. From 1 January 2025 the Charity changed alLfinancialtransactions to the accounts which were opened with the CO-OP Bank to operate as a Charity Incorporated Organisation. Our new charity number being 1209739 All previous bank accounts were closed and all funds transferred to the CO-OP Bank not for profit accounts. Our financial transactions became digitalwith the introduction of online banking and Xero invoicing and accounting. Our financiaL procedures were aligned byfollowingthe guidelines of the Charity Commission for England and Wales. The result of this update is to enabLe realtime fingertip accounting. This makes our finances visible atthe touch of a button to all Trustees. Alongwith tracking, automated late payment prompts, reconciliation and reporting of incoming, outstanding. outgoing payments. We continue to receive payments from the National Lottery each quarter through the Joint Funding Bid with VAST{Door2Door>. This will end 31" March 2026. We thank Support Staffordshire Accountant Debbie for compilingthe Independent Account Examination and Report to submit for publication on the Charity Commissiorl for England and Wales website. A huge thank you to all our customers who use our transport. Evidencing the need for us in the community.
Indopendentexamlner'5 r8POrttothetrustees of Nevicastle CommunltyTYansport CIO I reporttothe trustees on my examination ofthe accounts of Newcastle CommunityTran8portCIO ItheTrustl forthe yearended 31st December 2025. Responslbilitie5 and basls of report As the charity trustees ol the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in cariying out my examination I have followed all the applicable Directions given by the Charity CoFnmisslon under section 14515llbl otthe Act. Independent examlnor's statement I have completed myexamination. I confirm that no materi81 matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act., or 2. th& accounts do not accord with those records. I have no concerns and have come across noother matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed". Name". Deborah Wellecomme Relevant professional qu81ifi¢ation or membership of professional bodies lif anyl.. FMAAT, AATQB Address: Support Staffordshire. Stafford Civic Centre, Riverside, Stafford St16 3AQ Date: I:) IwlaL. 10
Journey Booking Administrators Report Annual General Meeting 2025 2025 has again seen a progressive increase in monthly trips across allvehicLes. This includes many regular cLients across the spectrum and also many new customers benefitting from the availability of 8 Community Transport Charity in the local area and beyond. This is based on the core wish to play our part in the Health & WelLbeing of all our valuable customers. 2026 started with 8 few weeks of snow, ice and stormyweather so a number of cancelled trips and appointments in order to ensure that all of our customers and drivers remain safe at all times. Now, we have many requests for both group trips and individualjourneys and will continue to try to accommodate as many as we possibly can throughout 2026. Our range of services and trips include not only group trips to a range of destinations from a variety of Religious and SpirituaL destinations, leisure and community buildings, to retaiL and entertainment places and with the addition of the second WAV vehicLe introduced in 2025 we can offer many more journeys for individual clients travelling to the fuLI range of medicaL appointments, not limited to but to include Hospital, Doctor, DentaL & Chiropodyappointments. Along with myduties regarding bookings and coordinatingwith customers and drivers I have also improved the recording of all data tortrips per month to include requirements for costs, milage, accounts, vehicles, drivers etc. (The Spreadsheet- electronic diary) This is to assist with all areas of reporting and evidence impactlneed for our services, effective operations, accounting, funding. costing etc. 2025 also saw Newcastle CommunityTransport cio introducing ' Xero systems" as our invoicing and accounting system, this has replaced Quick Books and is proving to be a far better and less complex system. I have now been able to compLete all invoices to customers far more quickly; reducing payment times and complications which were historic for invoicing. 11
In 2025 Newcastle Community Transport enjoyed the addition of two newvolunteer drivers who are verywelcome and as always more volunteers for driving or other functions would be verywelcome. We have had brilliant support from our sponsors and donations from customers, we will continue the great fund-raising events completed in 2025 into 2026 and look forward to seeing all our customers, volunteers and supporters continuing to Partner and support us. Thankyou. 12
Ncr We would like to express our heartfelt gratitude to the following individuals and organisations for their invaluable support:
Additionally, for providing services in 2024/2025: Jez Cotterill Journey Bookings Administrator- the beating heart of Newcastle Community Transportl All Of Our 14 Volunteer Drivers - a mix of core drivers and dedicoted drlvers. Our Admin Team of Volunteers - who are always there to help. 14