Trustees Annual Re
ort
Year Ended December 2025
Charit Number 1209739

Contents
Page
Our Mission and Operational Framework
Chairpersons Report
Financial ReportforAug 24- Dec 25
Trustee Report on the Accounts
Independent Examiner Report
12
Journey Booking Administrators Report
13
AcknowLedgements
14

Our Mission
Newcastle CommunityTransport CIO (NCT CIO l is dedicated to providing safe,
accessible, and affordable transport solutions th8t empower individuals and
community groups.
Our goaL is to reduce social isolation, promote independence, and irnprove
access to essential services forthose who may face mobility challenges,
Through our services. we strive to enhance the quality of Life for people across
Newcastle, ensuring that transport is never a barrierto participating in
community life and travel to surrounding areas.
Operational Framework
To achieve our mission, NCT operates under a structured framework that
ensures efficiency, sustainability, and community Impact.
Charltable Structure: Following our transition to a Charitable
Incorporated Organisation (CIO) in August 2024. we now operate under
Charity Number.. 1209739, enabling us to strengthen our governance and
long-term sustainability.
Service Delivery= We provide a range of community transport services,
including scheduled group transport, individual mobility support, and
partnerships with local organisations to meet specialist transport needs
within the community.
Funding & Sustainability: Our operations are funded through a
combination of grants, fundraising initiatives, service contracts, customer
and community donations.
We remain committed to securing sustainable funding to maintain and
expand our services.
. Governance & Compliance: We are overseen by a dedicated board of 4
Trustees who ensure compliance with regulatory requirements and
strategic-decision making ensuring alignment with our charitable
objectives.
. Community Engagement: We work closely with local stakeholders,
funders, volunteers, and service users to ensure our transport solutions
remain relevant, responsive, and beneficial to those who need them
most.

As we move forward, Newcastle Community Tran5POrt cio remains committed
to enhancing our services, strengthening partnerships, and exploring new
opportunities to improve transport accessibillty in Newcastle-under-Lyme and
throughout Staffordshire.
.Newcast
ulity,TraDSPOrt
Newcastle CommunityTransport CIO-Team ofTrustees:
Barrie Swift
Chairperson
Joy Taylor
Trustee
Samantha GLover
Trustee
Philip Price
Trustee

everyvehicle is scheduled for necessary maintenance checks, and tail Lifts are certified
every six months to ensure legal operation. I personally conduct all driver licence
checks every twelve months.
Community Initiatives
Our connections with the Social Subscribers in Newcastle-under-Lyme have Led us to
begin deLiveringfood from foodbanks to those in need who are unable to travel to the
foodbanks themseLves.
Financial Management
We have made significant progress in resolvingthe financial disarray Left bythe old
system, where there was confusion over the whereabouts of funds and uncertainty
about who had or had not paid. l extend my heartfelt thanks to Joy and Jez for their
patience and dedication in installing and operatingthe new accounting software.
As a Charity Incorporated Organisation. Newcastle CommunityTransport CIO now has
tts accounts reviewed and signed off by an independent accountant prior to
submission to the Charity Comrnission of England and Wales.
Closing Remarks
l am grateful to all ourvolunteers and cugtomers fortheir continued support. I wish
everyone 8 very happy 2026.

Profit and L055
Newcastle Community Transport cio
For the year ended 31 December 2025
AGcounl
2025
Tumover
Interest Income
OlhgrRevenue
Sales
Total Turnover
189.03
23,679.08
39,091.65
62,959.76
Cost of Sales
Olrect Expenses
Totsl Cost ol Sales
12.398.24
12,398.24
Gross Proftt
so.561￿2
Admlnlstrallve Costs
Advertlslng & Marf(etlng
Audll & Aco)untsncy fees
Bank Fees
Cleanlng
Entsrtainment-IOO% buBiness
Genotal Expens85
Insuranc
IT SOf￿are and Consurnables
Legal Exp8nses
Motorvehicle Expenses
Poslage, Frelghl& Courier
prtntsng & Stationery
Repairs & maintenar￿e
Salarfes
Siaff frainlng
Svb5CMption5
Telephune & Intsmet
Totsl AdmlnlstratiY¥ Costs
465.27
316.00
202,01
68.50
168.60
41156
4,347.68
687B9
146.94
7,057.84
108.58
228.70
20.00
18.642.81
411.89
317.50
125.16
31,721.91
Operatlng Prorrt
18.839.61
Pmfrt OTr Ordk)ary Artlvltles Bèfor
raxation
18,839.64
Proflt after Taxatlon
18,839.61
101

Newcastle Communlty- Balance Sheet
Newcastle Community Transport Cio. As at 31 December 2025
31 Dec
Account
2025
Fixed Assets
Tangible Assets
Less Accumulated Depreciation on Motor
Vehicles
Motor Vehlcles
Office Equipment
Total Tangible Asset5
163,000.00
75,065.00
432.35
12,497.35
12,497.35
Total Fixed Assets
Current Assets
Cash at bank and in hand
27,549.51
Newc45tle Com m unity Transport CIO 15,187.02
Reserve Newcastle Com m unity Tianspot
cio
42,736.53
Total Cash at bank and in hand
1,512.55
Accounts Receivable
44,249.08
Total Current Assets
Credltors: amounts falllng due within
one
lear
Historical Adjustrnent
Rounding
441.88
o.oi
Total Creditors: amounts falling due within
one year
441.89
Net Current Assets (Liabilitresl
43,807.19
Total Assets less Current Llabilities
56.304.54
Net Assets
56 304.54
Capital and Reserves
Current Ye£r Earnlngs
16,769.26 Reralned Earnings
39,535.28
56,304.54
Total Capltal and Rese￿e5
65/ 1£1¥,,.

Report on Accounts for Newcastle Community Transport cio
23" August 2024 to 31" December 2025
Reporting on the accounts for NCT cio is for the end of year2025 when we were
granted bythe Charity Commission for England and Wales a change of operating status
to become a Charity Incorporated Organisation.
Although reporting over more than 8 12-month period as 8 Charity Incorporated
Organi8ation the reporting term is to comply with the ruling request for reporting on our
accounts from the day cio was granted by the Charity Commission for England and
Wales, to the end of our financial year, the last day of December each year.
From 1 January 2025 the Charity changed alLfinancialtransactions to the accounts
which were opened with the CO-OP Bank to operate as a Charity Incorporated
Organisation. Our new charity number being 1209739
All previous bank accounts were closed and all funds transferred to the CO-OP Bank
not for profit accounts.
Our financial transactions became digitalwith the introduction of online banking and
Xero invoicing and accounting.
Our financiaL procedures were aligned byfollowingthe guidelines of the Charity
Commission for England and Wales.
The result of this update is to enabLe realtime fingertip accounting. This makes our
finances visible atthe touch of a button to all Trustees. Alongwith tracking, automated
late payment prompts, reconciliation and reporting of incoming, outstanding. outgoing
payments.
We continue to receive payments from the National Lottery each quarter through the
Joint Funding Bid with VAST{Door2Door>. This will end 31" March 2026.
We thank Support Staffordshire Accountant Debbie for compilingthe Independent
Account Examination and Report to submit for publication on the Charity Commissiorl
for England and Wales website.
A huge thank you to all our customers who use our transport. Evidencing the need for
us in the community.

Indopendentexamlner'5 r8POrttothetrustees of Nevicastle CommunltyTYansport CIO
I reporttothe trustees on my examination ofthe accounts of Newcastle CommunityTran8portCIO
ItheTrustl forthe yearended 31st December 2025.
Responslbilitie5 and basls of report
As the charity trustees ol the Trust you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 20111.the Act'l.
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011
Act and in cariying out my examination I have followed all the applicable Directions given by the
Charity CoFnmisslon under section 14515llbl otthe Act.
Independent examlnor's statement
I have completed myexamination. I confirm that no materi81 matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the
Act., or
2. th& accounts do not accord with those records.
I have no concerns and have come across noother matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Signed".
Name". Deborah Wellecomme
Relevant professional qu81ifi¢ation or membership of professional bodies lif anyl.. FMAAT, AATQB
Address: Support Staffordshire. Stafford Civic Centre, Riverside, Stafford St16 3AQ
Date:
I:) IwlaL.
10

Journey Booking Administrators Report
Annual General Meeting 2025
2025 has again seen a progressive increase in monthly trips across allvehicLes. This
includes many regular cLients across the spectrum and also many new customers
benefitting from the availability of 8 Community Transport Charity in the local area and
beyond. This is based on the core wish to play our part in the Health & WelLbeing of all
our valuable customers.
2026 started with 8 few weeks of snow, ice and stormyweather so a number of
cancelled trips and appointments in order to ensure that all of our customers and
drivers remain safe at all times. Now, we have many requests for both group trips and
individualjourneys and will continue to try to accommodate as many as we possibly
can throughout 2026.
Our range of services and trips include not only group trips to a range of destinations
from a variety of Religious and SpirituaL destinations, leisure and community buildings,
to retaiL and entertainment places and with the addition of the second WAV vehicLe
introduced in 2025 we can offer many more journeys for individual clients travelling to
the fuLI range of medicaL appointments, not limited to but to include Hospital, Doctor,
DentaL & Chiropodyappointments.
Along with myduties regarding bookings and coordinatingwith customers and drivers I
have also improved the recording of all data tortrips per month to include requirements
for costs, milage, accounts, vehicles, drivers etc. (The Spreadsheet- electronic diary)
This is to assist with all areas of reporting and evidence impactlneed for our services,
effective operations, accounting, funding. costing etc.
2025 also saw Newcastle CommunityTransport cio introducing ' Xero systems" as our
invoicing and accounting system, this has replaced Quick Books and is proving to be a
far better and less complex system. I have now been able to compLete all invoices to
customers far more quickly; reducing payment times and complications which were
historic for invoicing.
11

In 2025 Newcastle Community Transport enjoyed the addition of two newvolunteer
drivers who are verywelcome and as always more volunteers for driving or other
functions would be verywelcome.
We have had brilliant support from our sponsors and donations from customers, we
will continue the great fund-raising events completed in 2025 into 2026 and look
forward to seeing all our customers, volunteers and supporters continuing to Partner
and support us.
Thankyou.
12

Ncr
We would like to express our heartfelt gratitude to the following
individuals and organisations for their invaluable support:

Additionally, for providing services in
2024/2025:
Jez Cotterill
Journey Bookings Administrator- the beating
heart of Newcastle Community Transportl
All Of Our 14 Volunteer Drivers - a mix of
core drivers and dedicoted drlvers.
Our Admin Team of Volunteers - who are
always there to help.
14