Trustees' Annual Report for the period From Period start date To[Period end date ] 01 04 2025 31 03 2026
Section A Reference and administration details
Charity name Bike Active North Suffolk
Other names charity is known by
Registered charity number (if any) 1209467 Charity's principal address 39 Loam Pit Lane Halesworth Suffolk Postcode IP19 8EZ
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
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|---|---|---|---|---|
| 1 | David George | Chair | ||
| 2 | Michelle George | Secretary | ||
| 3 | Steven Falvey | Treasurer | ||
| 4 | Andrew Earl | |||
| 5 | Richard Belsey | |||
| 6 | PhilipRobbins | |||
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| Name | ||||
| TAR |
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
CIO Foundation Constitution Type of governing document Rev001 dated 02/10/24 (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company)
Trustee selection methods
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Appointed by existing trustees
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(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
For the public benefit, to relieve the needs of and preserve and protect the health and wellbeing of people resident in Suffolk who are permanently disabled or temporarily disabled through illness or injury, by the provision of safe facilities using specially adapted cycles to support such people to participate in cycling at levels appropriate to their abilities.
March 2012
TAR
2
In this, our first full year of operational service delivery, the focus of our activities has been on the delivery of cycling sessions to clients along with continued recruitment of volunteers and embedding good governance and safeguarding procedures.
During the time that this report covers, we have:
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Organised 51 ride sessions
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Delivered 104 client rides
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Continued researching, drafting, refining and adopting governance and compliance documents, policies and procedures
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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Continued our affiliation with the three national bodies covering cycling and disability cycling
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Fostered our relationships with local, district and county council elected members and officers
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undertaken fundraising activities and made grant applications to raise funds to purchase equipment essential for service delivery
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Maintained an appropriate level of insurance required to cover our liability and asset risks
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identified and delivered appropriate training for trustees and volunteers covering areas such as charity governance, financial management, safeguarding, first aid, manual handling and disability awareness
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promoted BANS to the wider local area through personal contact, publications, social and traditional media, to raise awareness of our charity and to recruit service users and volunteers
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researched the most suitable cycles to expand our fleet of bikes
The charity trustees understand the guidance issued on public benefit and remain focused on what the charity was established to achieve as laid down in its objectives.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
3 March 2012
TAR
Section D Achievements and performance
Summary of the main achievements of the charity during the year
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Organised 51 ride sessions
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Delivered 104 client rides
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We have actively monitored our governance against external requirements and internal experiences, revising them in a controlled and scheduled fashion. This process has resulted in a net increase to our suite of governance and compliance policies and procedures
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We have retained affiliate membership of the three national organisations representing disability cycling (Cycling UK, British Cycling and Wheels for All)
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We raised £9,874 in unrestricted funding and £14,405 in restricted funds
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We monitored our fleet of cycles against use and client demand, making acquisitions and disposals based on this process. Having added to our fleet of cycles, it now totals 24 cycles – 17 specialist and 7 standard cycles. All have undergone safety checks and repairs by qualified third-party mechanics
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Purchased, installed and fitted-out two storage containers adjacent to the route we use for service delivery
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Trustees and volunteers have undertaken a range of training to equip them for safe service delivery and good governance of the charity
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We have recruited more volunteers – we now have 17 volunteers (inc. 6 trustees) who have all undergone DBS checks and completed safeguarding and health & safety training
4 March 2012
TAR
Section E Financial review
At the end of the year we hold a reserves balance of £2000. Brief statement of the charity’s policy on reserves Reserve requirements are predominantly to assist with the peaks and troughs of cash flow; any unforeseen operational costs, such as failure of equipment; to allow time to organise alternative funding should a funder(s) withdraw their funding for any reason; to be able to react to an unplanned opportunity; and for any unplanned organisation closure in a professional and appropriate manner.
The trustees aim to maintain free reserves in unrestricted funds at a level which equates to approximately twelve months' operational cost expenditure.
The Trustees will consider and set the level of reserves that is prudent for BANS to have when agreeing the annual budget.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Restricted Grant Funding Details:
Adnams Community Trust £1,000 (Container Project) Sport England £5,264 (Container Project) JA Grantmaking Fund £2,000 (Cycle Purchase) Maurken Grantmaking Fund £1,000 (Cycle Purchase) East Coast Community Healtcare £1,000 (Cycle Purchase) Co-op Community Cares Fund £1,662.30 (Cycle Purchase) Alastair James Memorial Fund £650 (Cycle Purchase) Acorn Wealth Management Group £1,228.80 (Equipment) EDF £600 (Tools)
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) David George
Steven Peter Falvey
Position (eg Secretary, Chair, etc)
Chair Treasurer Date 17th April 2026
5 March 2012
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| Charity Name Bike Active North Suffolk |
Charity Name Bike Active North Suffolk |
Charity Name Bike Active North Suffolk |
Charity Name Bike Active North Suffolk |
Charity Name Bike Active North Suffolk |
CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
Period start date 01/04/25 |
To | ||||
| Section A Receipts and payments | ||||||
| Unrestricted funds to the nearest £ A1 Receipts |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||
| Grant Funding | - 6,050- |
- 14,405- - -- - -- - -- - -- - -- - -- - -- |
- -- - -- - -- - -- - -- - -- - -- - -- |
- 20,455- - 349- - 2,095- - -- - -- - -- - -- - -- |
- -- |
|
| Gift Aid | - 349- |
- -- |
||||
| Sponsorship & Donations | - 2,095- |
- -- |
||||
| - -- |
- -- |
|||||
| - -- |
- -- |
|||||
| - -- |
- -- |
|||||
| - -- |
- -- |
|||||
| - -- |
- -- |
|||||
| Sub total(Gross income for AR) - 8,494- A2 Asset and investment sales, (see table). |
- 8,494- |
- 14,405- |
- -- |
- 22,899- |
- -- |
|
| A2 Asset and investment sales, (see table). |
||||||
| Sale of Surplus/Donated Equip. | - 1,380- |
- -- - -- |
- -- - -- |
- 1,380- - -- |
||
| - -- |
- -- |
|||||
| Sub total- 1,380- Total receipts - 9,874- A3 Payments |
- 1,380- |
- -- |
- -- |
- 1,380- |
- -- |
|
| - 9,874- |
- 14,405- |
- -- |
- 24,279- |
- -- |
||
| Administration/Offices Costs | - 558- |
- -- - -- - -- - -- - -- - -- - -- - -- - -- |
- -- - -- - -- - -- - -- - -- - -- - -- - -- |
- 558- - 174- - 1,633- - 648- - 505- - 368- - -- |
- -- |
|
| Memberships/Professional Fees | - 174- |
- -- |
||||
| Repairs & Maintenance | - 1,633- |
- -- |
||||
| Insurance | - 648- |
- -- |
||||
| Training | - 505- |
- -- |
||||
| Volunteer Costs | - 368- |
- -- |
||||
| - -- |
- -- |
|||||
| - -- |
- -- - -- |
- -- |
||||
| - -- |
- -- |
|||||
| Sub total - 3,886- A4 Asset and investment purchases, (see table) |
- 3,886- |
- -- |
- -- |
- 3,886- |
- -- |
|
| A4 Asset and investment purchases, (see table) |
||||||
| Cycle Purchases | - 1,012- |
- 14,747- - 7,365- |
- -- - -- |
- 15,759- - 7,365- |
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| Storage Containers & Misc. Equipment | ||||||
| Sub total - 1,012- Total payments - 4,898- Net of receipts/(payments) - 4,976- A5 Transfers between funds - -- A6 Cash funds last year end - 3,799- Cash funds this year end - 8,775- |
- 1,012- |
- 22,112- |
- -- |
- 23,124- |
||
| - 4,898- |
- 22,112- |
- -- |
- 27,010- |
- -- |
||
| - 4,976- |
- 7,707- |
- -- |
- 2,731- |
- -- |
||
| - -- |
- -- - 7,707- - 0- |
- -- - -- - -- |
- -- - 11,506- - 8,775- |
- -- |
||
| - 3,799- |
- -- |
|||||
| - 8,775- |
- -- |
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| Section B Statement of assets and liabilities at the end of the period Categories Details Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ B1 Cash funds Lloyds Bank Community Account - 8,775- - -- - -- - -- - -- - -- - -- - -- - -- Total cash funds - 8,775- - -- - -- (agree balances with receipts and payments account (s)) OK OK OK Unrestricted funds Restricted funds Endowment funds Details to nearest £ to nearest £ to nearest £ |
Section B Statement of assets and liabilities at the end of the period
----- Start of picture text -----
Unrestricted Restricted funds Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds 8,775 - -
Lloyds Bank Community Account
- - -
- - -
Total cash funds 8,775 - -
(agree balances with receipts and payments account
(s)) OK OK OK
Unrestricted Restricted funds Endowment
funds funds
Details to nearest £ to nearest £ to nearest £
----- End of picture text -----
CCXX R1 accounts (SS)
19/04/2026
1
| B2 Other monetary assets | - | -- | -- | - | -- | - | -- | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| - | -- | - | -- | - | -- | |||||||
| - | -- | - | -- | - | -- | |||||||
| - | -- | - | -- | - | -- | |||||||
| - | -- | - | -- | - | -- | |||||||
| - | -- | - | -- | - | -- | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B3 Investment assets | - | -- | - | -- | ||||||||
| - | -- | - | -- | |||||||||
| - | -- | - | -- | |||||||||
| - | -- | - | -- | |||||||||
| - | -- | - | -- | |||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B4 Assets retained for the charity’s own use |
7 no. Standard Solo cycles (gifted) 9 no. Adaptive cycles (gifted) |
Unrestricted Unrestricted |
- - |
-- -- |
- - |
-- -- |
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| 8 no. Adaptive cycles | Restricted | - | -- | - | -- | |||||||
| Cycling Related Equipment (Helmets, locks, adaptive accessories, tools, etc.) |
Unrestricted | - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||||
| - | -- | - | -- | |||||||||
| - | -- | - | -- | |||||||||
| - | -- | - | -- | |||||||||
| - | -- | - | -- | |||||||||
| Fund to which | Amount due | When due | ||||||||||
| Details | liability relates | (optional) | (optional) | |||||||||
| B5 Liabilities | - | -- | ||||||||||
| - | -- | |||||||||||
| - | -- | |||||||||||
| - | -- | |||||||||||
| - | -- | |||||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | Date of approval | |||||||||
| Steven Falvey (Treasurer) |
11th April 2026 | |||||||||||
| David George (Chair) |
17th April 2026 |
CCXX R2 accounts (SS)
19/04/2026
2