**Trustees' Annual Report for the period From** Period start date **To**[Period end date ] **01 04 2025 31 03 2026**
## Section A Reference and administration details
**Charity name** Bike Active North Suffolk
**Other names charity is known by**
**Registered charity number (if any)** 1209467 **Charity's principal address** 39 Loam Pit Lane Halesworth Suffolk **Postcode** IP19 8EZ
**Names of the charity trustees who manage the charity**
|||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|
|---|---|---|---|---|
|1||David George|Chair||
|2||Michelle George|Secretary||
|3||Steven Falvey|Treasurer||
|4||Andrew Earl|||
|5||Richard Belsey|||
|6||PhilipRobbins|||
|7|||||
|8|||||
|9|||||
|10|||||
|11|||||
|12|||||
|13|||||
|14|||||
|15|||||
|16|||||
|17|||||
|18|||||
|19|||||
|20|||||
||||||
|||**Name**|||
||||||
||||||
|**TAR**|||||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
CIO Foundation Constitution Type of governing document Rev001 dated 02/10/24 (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company)
Trustee selection methods
- Appointed by existing trustees
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
For the public benefit, to relieve the needs of and preserve and protect the health and wellbeing of people resident in Suffolk who are permanently disabled or temporarily disabled through illness or injury, by the provision of safe facilities using specially adapted cycles to support such people to participate in cycling at levels appropriate to their abilities.
March **2012**
**TAR**
2
In this, our first full year of operational service delivery, the focus of our activities has been on the delivery of cycling sessions to clients along with continued recruitment of volunteers and embedding good governance and safeguarding procedures.
During the time that this report covers, we have:
- Organised 51 ride sessions
- Delivered 104 client rides
- Continued researching, drafting, refining and adopting governance and compliance documents, policies and procedures
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Continued our affiliation with the three national bodies covering cycling and disability cycling
- Fostered our relationships with local, district and county council elected members and officers
- undertaken fundraising activities and made grant applications to raise funds to purchase equipment essential for service delivery
- Maintained an appropriate level of insurance required to cover our liability and asset risks
- identified and delivered appropriate training for trustees and volunteers covering areas such as charity governance, financial management, safeguarding, first aid, manual handling and disability awareness
- promoted BANS to the wider local area through personal contact, publications, social and traditional media, to raise awareness of our charity and to recruit service users and volunteers
- researched the most suitable cycles to expand our fleet of bikes
The charity trustees understand the guidance issued on public benefit and remain focused on what the charity was established to achieve as laid down in its objectives.
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
3 March **2012**
**TAR**
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
- Organised 51 ride sessions
- Delivered 104 client rides
- We have actively monitored our governance against external requirements and internal experiences, revising them in a controlled and scheduled fashion. This process has resulted in a net increase to our suite of governance and compliance policies and procedures
- We have retained affiliate membership of the three national organisations representing disability cycling (Cycling UK, British Cycling and Wheels for All)
- We raised £9,874 in unrestricted funding and £14,405 in restricted funds
- We monitored our fleet of cycles against use and client demand, making acquisitions and disposals based on this process. Having added to our fleet of cycles, it now totals 24 cycles – 17 specialist and 7 standard cycles. All have undergone safety checks and repairs by qualified third-party mechanics
- Purchased, installed and fitted-out two storage containers adjacent to the route we use for service delivery
- Trustees and volunteers have undertaken a range of training to equip them for safe service delivery and good governance of the charity
- We have recruited more volunteers – we now have 17 volunteers (inc. 6 trustees) who have all undergone DBS checks and completed safeguarding and health & safety training
4 March **2012**
**TAR**
**Section E Financial review**
At the end of the year we hold a reserves balance of £2000. **Brief statement of the charity’s policy on reserves** Reserve requirements are predominantly to assist with the peaks and troughs of cash flow; any unforeseen operational costs, such as failure of equipment; to allow time to organise alternative funding should a funder(s) withdraw their funding for any reason; to be able to react to an unplanned opportunity; and for any unplanned organisation closure in a professional and appropriate manner.
The trustees aim to maintain free reserves in unrestricted funds at a level which equates to approximately twelve months' operational cost expenditure.
The Trustees will consider and set the level of reserves that is prudent for BANS to have when agreeing the annual budget.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Restricted Grant Funding Details:**
Adnams Community Trust £1,000 (Container Project) Sport England £5,264 (Container Project) JA Grantmaking Fund £2,000 (Cycle Purchase) Maurken Grantmaking Fund £1,000 (Cycle Purchase) East Coast Community Healtcare £1,000 (Cycle Purchase) Co-op Community Cares Fund £1,662.30 (Cycle Purchase) Alastair James Memorial Fund £650 (Cycle Purchase) Acorn Wealth Management Group £1,228.80 (Equipment) EDF £600 (Tools)
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** David George
Steven Peter Falvey
**Position (eg Secretary, Chair, etc)**
Chair Treasurer **Date** 17th April 2026
5 March **2012**
**TAR**
||**Charity Name**
**Bike Active North Suffolk**
|**Charity Name**
**Bike Active North Suffolk**
|**Charity Name**
**Bike Active North Suffolk**
|**Charity Name**
**Bike Active North Suffolk**
|**Charity Name**
**Bike Active North Suffolk**
|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**||Period start date
01/04/25|**To**|||
||||||||
|**Section A Receipts and payments**|||||||
|**Unrestricted**
**funds**
**to the nearest £**
**A1 Receipts**|||**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|Grant Funding|**-**
**6,050-**||**-**
**14,405-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**|**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**|**-**
**20,455-**
**-**
**349-**
**-**
**2,095-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**|**-**
**--**|
|Gift Aid|**-**
**349-**|||||**-**
**--**|
|Sponsorship & Donations|**-**
**2,095-**|||||**-**
**--**|
||**-**
**--**|||||**-**
**--**|
||**-**
**--**|||||**-**
**--**|
||**-**
**--**|||||**-**
**--**|
||**-**
**--**|||||**-**
**--**|
||**-**
**--**|||||**-**
**--**|
|**_Sub total_**_(Gross income for AR)_
**-**
**8,494-**
**A2 Asset and investment sales,**
**(see table).**|**-**
**8,494-**||**-**
**14,405-**|**-**
**--**|**-**
**22,899-**|**-**
**--**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
|Sale of Surplus/Donated Equip.|**-**
**1,380-**||**-**
**--**
**-**
**--**|**-**
**--**
**-**
**--**|**-**
**1,380-**
**-**
**--**||
||**-**
**--**|||||**-**
**--**|
|**_Sub total_-**
**1,380-**
**_Total receipts_ -**
**9,874-**
**A3 Payments**|**-**
**1,380-**||**-**
**--**|**-**
**--**|**-**
**1,380-**|**-**
**--**|
||||||||
||**-**
**9,874-**||**-**
**14,405-**|**-**
**--**|**-**
**24,279-**|**-**
**--**|
||||||||
|Administration/Offices Costs|**-**
**558-**||**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**|**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**|**-**
**558-**
**-**
**174-**
**-**
**1,633-**
**-**
**648-**
**-**
**505-**
**-**
**368-**
**-**
**--**|**-**
**--**|
|Memberships/Professional Fees|**-**
**174-**|||||**-**
**--**|
|Repairs & Maintenance|**-**
**1,633-**|||||**-**
**--**|
|Insurance|**-**
**648-**|||||**-**
**--**|
|Training|**-**
**505-**|||||**-**
**--**|
|Volunteer Costs|**-**
**368-**|||||**-**
**--**|
||**-**
**--**|||||**-**
**--**|
||**-**
**--**||||**-**
**--**
**-**
**--**|**-**
**--**|
||**-**
**--**|||||**-**
**--**|
|**_Sub total_ -**
**3,886-**
**A4 Asset and investment**
**purchases, (see table)**|**-**
**3,886-**||**-**
**--**|**-**
**--**|**-**
**3,886-**|**-**
**--**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|Cycle Purchases|**-**
**1,012-**||**-**
**14,747-**
**-**
**7,365-**|**-**
**--**
**-**
**--**|**-**
**15,759-**
**-**
**7,365-**||
|Storage Containers & Misc. Equipment|||||||
|**_Sub total_ -**
**1,012-**
**_Total payments_ -**
**4,898-**
**_Net of receipts/(payments)_ -**
**4,976-**
**A5 Transfers between funds**
**-**
**--**
**A6 Cash funds last year end**
**-**
**3,799-**
**_Cash funds this year end_ -**
**8,775-**|**-**
**1,012-**||**-**
**22,112-**|**-**
**--**|**-**
**23,124-**||
||||||||
||**-**
**4,898-**||**-**
**22,112-**|**-**
**--**|**-**
**27,010-**|**-**
**--**|
||||||||
||**-**
**4,976-**||**-**
**7,707-**|**-**
**--**|**-**
**2,731-**|**-**
**--**|
||**-**
**--**||**-**
**--**
**-**
**7,707-**
**-**
**0-**|**-**
**--**
**-**
**--**
**-**
**--**|**-**
**--**
**-**
**11,506-**
**-**
**8,775-**|**-**
**--**|
||**-**
**3,799-**|||||**-**
**--**|
||**-**
**8,775-**|||||**-**
**--**|
||||||||
|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**
**Unrestricted**
**funds**
**Restricted funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**B1 Cash funds**
Lloyds Bank Community Account
**-**
**8,775-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**_Total cash funds_**
**-**
**8,775-**
**-**
**--**
**-**
**--**
(agree balances with receipts and payments account
(s))
OK
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**Endowment**
**funds**
**Details**
**to nearest £**
**to nearest £**
**to nearest £**|||||||
## **Section B Statement of assets and liabilities at the end of the period**
**----- Start of picture text -----**
Unrestricted Restricted funds Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds 8,775 - -
Lloyds Bank Community Account
- - -
- - -
Total cash funds 8,775 - -
(agree balances with receipts and payments account
(s)) OK OK OK
Unrestricted Restricted funds Endowment
funds funds
Details to nearest £ to nearest £ to nearest £
**----- End of picture text -----**
CCXX R1 accounts (SS)
19/04/2026
1
|**B2 Other monetary assets**||||**-**|**--**|**--**||**-**|**--**||**-**|**--**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||**-**|**--**|||**-**|**--**||**-**|**--**|
|||||**-**|**--**|||**-**|**--**||**-**|**--**|
|||||**-**|**--**|||**-**|**--**||**-**|**--**|
|||||**-**|**--**|||**-**|**--**||**-**|**--**|
|||||**-**|**--**|||**-**|**--**||**-**|**--**|
||**Details**|||**Fund to which asset**
**belongs**|||||**Cost (optional)**|||**Current value**
**(optional)**|
|**B3 Investment assets**||||||||**-**|**--**||**-**|**--**|
|||||||||**-**|**--**||**-**|**--**|
|||||||||**-**|**--**||**-**|**--**|
|||||||||**-**|**--**||**-**|**--**|
|||||||||**-**|**--**||**-**|**--**|
||**Details**|||**Fund to which asset**
**belongs**|||||**Cost (optional)**|||**Current value**
**(optional)**|
|**B4 Assets retained for the**
**charity’s own use**|7 no. Standard Solo cycles (gifted)
9 no. Adaptive cycles (gifted)||||Unrestricted
Unrestricted|||**-**
**-**|**--**
**--**||**-**
**-**|**--**
**--**|
||8 no. Adaptive cycles||||Restricted|||**-**|**--**||**-**|**--**|
||Cycling Related Equipment (Helmets, locks,
adaptive accessories, tools, etc.)||||Unrestricted|||**-**|**--**||**-**|**--**|
|||||||||**-**|**--**||**-**|**--**|
|||||||||**-**|**--**||**-**|**--**|
|||||||||**-**|**--**||**-**|**--**|
|||||||||**-**|**--**||**-**|**--**|
|||||||||**-**|**--**||**-**|**--**|
||||||**Fund to which**||||**Amount due**|||**When due**|
||**Details**||||**liability relates**||||**(optional)**|||**(optional)**|
|**B5 Liabilities**||||||||**-**|**--**||||
|||||||||**-**|**--**||||
|||||||||**-**|**--**||||
|||||||||**-**|**--**||||
|||||||||**-**|**--**||||
|Signed by one or two trustees on behalf of
all the trustees||Signature|||Print||Name||||Date of approval||
||||||Steven Falvey
(Treasurer)|||||||11th April 2026|
||||||David George
(Chair)|||||||17th April 2026|
CCXX R2 accounts (SS)
19/04/2026
2