2025-04-05-accounts - The Trail Pot: National Mountain Biking Development Fund

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Trustees’ Annual Report

and Account Update

17/06/2024 - 05/04/2025

Trustees’ Annual Report

Charity name: The Trail Pot: National Mountain Bike Development Fund

Charity number: 1208689

Reporting period: 17/06/2024 - 05/04/2025

1. Reference and Administrative Details

Trustees during the period:

C Maloney R Maloney C Heseltine James

I Thomson

Registered address:

61 Crimicar Drive, Sheffield S10 4EF

Governing document:

CIO Constitution

Bankers:

The Co-operative Bank, 1 Balloon Street, Manchester, M4 4BE

2. Structure, Governance and Management

The Trail Pot is a small, volunteer-led charity established to support grassroots mountain biking in the UK. The charity is governed by a board of trustees who are responsible for the strategic direction, financial oversight and compliance of the organisation.

All trustees serve in a voluntary capacity and meet regularly to review progress, finances and risk. Day-to-day activities are carried out by trustees and volunteers alongside full-time employment.

The charity maintains proportionate governance arrangements appropriate to its size and stage of development.

3. Objects and Public Benefit

The Trail Pot was established to promote community participation in mountain biking and to support grassroots projects that deliver public benefit through:

improved access to outdoor recreation
community-led trail development and maintenance
inclusion and participation in mountain biking
environmental stewardship and volunteering

The trustees confirm that they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.

4. Activities and Achievements During the Year

This reporting period focused on establishing the charity and developing a sustainable funding model for grassroots mountain biking.

Key activities included:

Registration of The Trail Pot as a UK charity
Development of a national funding model to support grassroots MTB groups
Engagement with industry stakeholders, community groups and potential supporters
Initial fundraising activity to build unrestricted funds
Development of governance policies proportionate to a volunteer-led charity

As an early-stage organisation, the primary achievement has been laying the foundations for future grant-making and community impact.

5. Plans for the Future

In the coming year, the trustees plan to:

Grow the Trail Pot fund through regular donations and industry support
Identify and plan the first round of grant applications for grassroots groups
Strengthen partnerships with the cycling industry and community organisations
Continue to develop governance and safeguarding arrangements as activity increases

6. Financial Review

Financial Position

During the period, the charity received initial donations to support start-up activity. Expenditure was limited to essential costs associated with registration, administration and early engagement.

The charity remains financially prudent, with minimal overheads and no paid staff.

Reserves Policy

The trustees aim to maintain reserves equivalent to approximately three months of core operating costs. Any surplus funds above this level will be allocated to the Trail Pot funding programme.

7. Risk Management

The trustees have reviewed the main risks facing the charity and have put in place proportionate controls appropriate to its size and activities. The primary risks identified relate to funding sustainability and capacity, both of which are kept under regular review.

8. Trustees’ Responsibilities Statement

The trustees are responsible for preparing the Trustees’ Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards.

The trustees confirm that the report has been prepared in accordance with the Charities Act 2011 and relevant Charity Commission guidance.

Approved by the Board of Trustees on: 3 February 2026

Signed on behalf of the Board:

Name: Chris Maloney Role: Trustee

Receipts and payments accounts – The Trail Pot: National Mountain Bike Development Fund

The accounts have been prepared on a receipts and payments basis in accordance with Charity Commission guidance for small charities.

	Name	Name	Name	No (if any)	No (if any)	CC16a
	The Trail Pot: National Mountain Bike Development Fund			1208689
	Receipts and payments accounts
	For the period from	Period start date	To	Period end date
		17/06/2024		05/04/2025

Section A Receipts and payments
	Unrestricte d funds	Restricte d funds	Endowmen t funds		Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Donations, legacies and grants	584	-	-		584	-
Sub total(Gross income for AR)	584	-	-		584	-

A2 Asset and investment sales, (see table).
	-	-	-		-	-
Sub total	-	-	-		-	-

Total receipts	584	-	-		584	-

A3 Payments
Cost of fundraising event (Reframing MTB)	50	-	-		50	-
Printing, postage, stationary and computer supplies (Vistaprint posters)	55	-	-		55	-
	-	-	-		-	-
Sub total	105	-	-		105	-

A4 Asset and investment purchases, (see table)
	-	-	-		-
Sub total	-	-	-		-	-

					- - - - - Endowment funds to nearest £ - - - - OK Endowme nt funds to nearest £ - Current value (optional) Current value (optional) - When due (optional) Date of approval 04/02/2026
Total payments	105	-	-	105	-

Net of receipts/(payments)	479	-	-	479	-
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds last year end	-	-	-	-	-
Cash funds this year end	479	-	-	479	-


Section B Statement of assets and liabilities at the end of the period
Categories	Details		Unrestricted funds	Restricted funds	Endowment funds
			to nearest £	to nearest £	to nearest £
B1 Cash funds	Current account		479	-	-
	Savings account		-	-	-
			-	-	-
	Total cash funds		479	-	-
	(agree balances with receipts and payments account(s))		OK	OK	OK
			Unrestricte d funds	Restricte d funds	Endowme nt funds
	Details		to nearest £	to nearest £	to nearest £
B2 Other monetary assets			-	-	-

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use				-	-

	Details		Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities				-

Signed by one or two trustees on behalf of all the trustees	Signature		Print Name		Date of approval
			CHRIS MALONEY		04/02/2026

Tr&1 Pot RICFNRD MALONEY Im10202

Statement of Assets and Liabilities - As at 5 April 2025

This reporting period covered the initial establishment and early set-up phase of the charity. During this embryonic stage, activity was limited to incorporation, early awareness-raising, and initial governance and administrative costs.

At the period end, the charity held £479 in cash, all of which was held as unrestricted funds in its current bank account. The charity held no restricted or endowment funds, no investments, no other assets, and no assets retained for its own use.

There were no liabilities outstanding at the end of the period. Net assets therefore amounted to £479, all unrestricted.