## **Trustees’ Annual Report** **and Account Update** 17/06/2024 - 05/04/2025 ## **Trustees’ Annual Report** **Charity name:** The Trail Pot: National Mountain Bike Development Fund **Charity number:** 1208689 **Reporting period:** 17/06/2024 - 05/04/2025 ## **1. Reference and Administrative Details** ## **Trustees during the period:** C Maloney R Maloney C Heseltine James I Thomson ## **Registered address:** 61 Crimicar Drive, Sheffield S10 4EF ## **Governing document:** CIO Constitution ## **Bankers:** The Co-operative Bank, 1 Balloon Street, Manchester, M4 4BE ## **2. Structure, Governance and Management** The Trail Pot is a small, volunteer-led charity established to support grassroots mountain biking in the UK. The charity is governed by a board of trustees who are responsible for the strategic direction, financial oversight and compliance of the organisation. All trustees serve in a voluntary capacity and meet regularly to review progress, finances and risk. Day-to-day activities are carried out by trustees and volunteers alongside full-time employment. The charity maintains proportionate governance arrangements appropriate to its size and stage of development. ## **3. Objects and Public Benefit** The Trail Pot was established to promote community participation in mountain biking and to support grassroots projects that deliver public benefit through: - improved access to outdoor recreation - community-led trail development and maintenance - inclusion and participation in mountain biking - environmental stewardship and volunteering The trustees confirm that they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit. ## **4. Activities and Achievements During the Year** This reporting period focused on establishing the charity and developing a sustainable funding model for grassroots mountain biking. Key activities included: - Registration of The Trail Pot as a UK charity - Development of a national funding model to support grassroots MTB groups - Engagement with industry stakeholders, community groups and potential supporters - Initial fundraising activity to build unrestricted funds - Development of governance policies proportionate to a volunteer-led charity As an early-stage organisation, the primary achievement has been laying the foundations for future grant-making and community impact. ## **5. Plans for the Future** In the coming year, the trustees plan to: - Grow the Trail Pot fund through regular donations and industry support - Identify and plan the first round of grant applications for grassroots groups - Strengthen partnerships with the cycling industry and community organisations - Continue to develop governance and safeguarding arrangements as activity increases ## **6. Financial Review** ## **Financial Position** During the period, the charity received initial donations to support start-up activity. Expenditure was limited to essential costs associated with registration, administration and early engagement. The charity remains financially prudent, with minimal overheads and no paid staff. ## **Reserves Policy** The trustees aim to maintain reserves equivalent to approximately three months of core operating costs. Any surplus funds above this level will be allocated to the Trail Pot funding programme. ## **7. Risk Management** The trustees have reviewed the main risks facing the charity and have put in place proportionate controls appropriate to its size and activities. The primary risks identified relate to funding sustainability and capacity, both of which are kept under regular review. ## **8. Trustees’ Responsibilities Statement** The trustees are responsible for preparing the Trustees’ Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards. The trustees confirm that the report has been prepared in accordance with the Charities Act 2011 and relevant Charity Commission guidance. **Approved by the Board of Trustees on:** 3 February 2026 **Signed on behalf of the Board:** Name: Chris Maloney Role: Trustee ## **Receipts and payments accounts – The Trail Pot: National Mountain Bike Development Fund** The accounts have been prepared on a receipts and payments basis in accordance with Charity Commission guidance for small charities. |||**Name**|**Name**|**Name**|**Name**|**Name**|**Name**||**No (if any)**|**No (if any)**||**CC16a**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||**The Trail Pot: National Mountain Bike**
**Development Fund**|||||||**1208689**|||| |||**Receipts and payments accounts**||||||||||| |||**For the period**
**from**|||Period start
date||**To**||Period end
date|||| ||||||17/06/2024||||05/04/2025|||| |||||||||||||| |**Section A Receipts and payments**||||||||||||| |||**Unrestricte**
**d funds**|||**Restricte**
**d funds**||**Endowmen**
**t funds**|||**Total**
**funds**||**Last year**| |||**to the**
**nearest**
**£**|||**to the**
**nearest £**||**to the**
**nearest £**|||**to the**
**nearest £**||**to the**
**nearest £**| |**A1 Receipts**||||||||||||| |Donations, legacies and grants||**584**|||**-**||**-**|||**584**||**-**| |Sub total(Gross income for AR)||**584**|||**-**||**-**|||**584**||**-**| |||||||||||||| |**A2 Asset and investment sales, (see table).**||||||||||||| |||**-**|||**-**||**-**|||**-**||**-**| |Sub total||**-**|||**-**||**-**|||**-**||**-**| |||||||||||||| |Total receipts||**584**|||**-**||**-**|||**584**||**-**| |||||||||||||| |**A3 Payments**||||||||||||| |Cost of fundraising event (Reframing MTB)||**50**|||**-**||**-**|||**50**||**-**| |Printing, postage, stationary and computer supplies
(Vistaprint posters)||**55**|||**-**||**-**|||**55**||**-**| |||**-**|||**-**||**-**|||**-**||**-**| |Sub total||**105**|||**-**||**-**|||**105**||**-**| |||||||||||||| |**A4 Asset and investment purchases, (see table)**||||||||||||| |||**-**|||**-**||**-**|||**-**||| |Sub total||**-**|||**-**||**-**|||**-**||**-**| |||||||||||||| ||||||||||||||**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**
**to nearest**
**£**
**-**
**-**
**-**
**-**
OK
**Endowme**
**nt funds**
**to nearest**
**£**
**-**
**Current**
**value**
**(optional)**
**Current**
**value**
**(optional)**
**-**
**When due**
**(optional)**
Date of
approval
04/02/2026|**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**
**to nearest**
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**-**
**-**
**-**
**-**
OK
**Endowme**
**nt funds**
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**(optional)**
**Current**
**value**
**(optional)**
**-**
**When due**
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Date of
approval
04/02/2026| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||Total payments||**105**||**-**|||**-**|||**105**|||**-**| |||||||||||||||| ||Net of receipts/(payments)||**479**||**-**|||**-**|||**479**|||**-**| ||**A5 Transfers between funds**||**-**||**-**|||**-**|||**-**|||**-**| ||**A6 Cash funds last year end**||**-**||**-**|||**-**|||**-**|||**-**| ||Cash funds this year end||**479**||**-**|||**-**|||**479**|||**-**| |||||||||||||||| |||||||||||||||| ||**Section B Statement of assets and liabilities at the end of the period**|||||||||||||| ||**Categories**||**Details**|||||**Unrestricted**
**funds**|||**Restricted**
**funds**|||**Endowment**
**funds**| |||||||||**to nearest**
**£**|||**to**
**nearest £**|||**to nearest**
**£**| ||**B1 Cash funds**||Current account|||||**479**|||**-**|||**-**| ||||Savings account|||||**-**|||**-**|||**-**| |||||||||**-**|||**-**|||**-**| ||||Total cash funds|||||**479**|||**-**|||**-**| ||||(agree balances with receipts
and payments account(s))|||||OK|||OK|||OK| |||||||||**Unrestricte**
**d funds**|||**Restricte**
**d funds**|||**Endowme**
**nt funds**| ||||**Details**|||||**to nearest**
**£**|||**to**
**nearest £**|||**to nearest**
**£**| ||**B2 Other monetary assets**|||||||**-**|||**-**|||**-**| |||||||||||||||| ||||**Details**|||||**Fund to**
**which**
**asset**
**belongs **|||**Cost**
**(optional)**|||**Current**
**value**
**(optional)**| |||||||||||||||| ||||**Details**|||||**Fund to**
**which**
**asset**
**belongs **|||**Cost**
**(optional)**|||**Current**
**value**
**(optional)**| ||**B4 Assets retained for the charity’s own use**||||||||||**-**|||**-**| |||||||||||||||| ||||**Details**|||||**Fund to**
**which**
**liability**
**relates**|||**Amount**
**due**
**(optional)**|||**When due**
**(optional)**| ||**B5 Liabilities**||||||||||**-**|||| |||||||||||||||| ||Signed by one or two trustees on behalf of all the
trustees||Signature|||||Print Name||||||Date of
approval| |||||||||CHRIS MALONEY||||||04/02/2026| |||||||||||||||| Tr&1 Pot RICFNRD MALONEY Im102￿02 ## **Statement of Assets and Liabilities - As at 5 April 2025** This reporting period covered the initial establishment and early set-up phase of the charity. During this embryonic stage, activity was limited to incorporation, early awareness-raising, and initial governance and administrative costs. At the period end, the charity held £479 in cash, all of which was held as unrestricted funds in its current bank account. The charity held no restricted or endowment funds, no investments, no other assets, and no assets retained for its own use. There were no liabilities outstanding at the end of the period. Net assets therefore amounted to £479, all unrestricted.