Lytchett Matraversyouth Hall andyouth Club Annual Accounts and Financial Statements for the year ended 31st March 2025
Lytchett Matravers Youth Hall and Youth Club (CIO) Report of the Trustees for the year ended 31 March 2025 Trusteesy Annual Report The trustees present their annual report and financial statements for the year ending 31 March 2025. Reference and Administrative Information Charity Name: Lytchett Matravers Youth Hall and Youth Club 1207861 Charity Number: Address: Lytchett Matravers Youth Hall & Community Centre Between 72e-74 High Street Lytchett Matravers Poole BH16 6BJ Board of Trustees: Reidun Knudsen (Chair) - appointed 17/04/2024 Roger Ong cfreasurer)- appointed 17/04/2024 Dr Beverly Barker (Secretary) - appointed 17/04/2024 Graham Bush (Parish Council Representative) - appointed 17/04/2024 Alexandra Brenton- appointed 17/04/2024 Bankers: CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent, ME19 4JQ Charity Number 1207861
Lytchett Matravers Youth Hall and Youth Club (CIO) Report of the Trustees for the year ended 31 March 2025 Structures governance and management Lytchett Matravers Youth Hall and Youth Club is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission on 16 April 2024 under charity number 1207861. The charity was established to operate the Youth Hall and deliver youth and community activities in Lytchett Matravers following a period of signrficant regeneration work to bring the building back into use. That preparatory work. led by Lytchett Matravers Parish Council with the support of local volunteers, took place before the charity's registration and enabled the Youth Hall's reopening in Spring 2024. The charity operates independently of Lytchett Matravers Parish Council, which owns the Youth Hall building, with appropriate liaison through representation on a joint working group. Trustees are responsible for governance, safeguarding, fmancial oversight, and the delivery of activities in line with the charity's objects. Trustees receive no remuneration. During the year ended 31 March 2025, the trustees focused on establishing stable operating arrangements appropriate to a newly active charity and transitioning from regeneration into delivery. Bacl<ground and establishment In 2023, the Youth Hall in Lytchett Matravers was standing unused following the closure of the previous youth provision during the Covid-19 pandemic. Dorset Council, as landlord, requires the continued delivery of youth provision from the premises under the terms of the lease. Lytchett Matravers Parish Council, as the leaseholder. is therefore responsible for ensuring the building is brought into use and maintained for that purpose. The building was in poor condition, with outdated heating, single-glazed, broken windows, and limited facilities. The Parish Council funded essential improvements. including replacement windows and doors, and new accessible toilet facilities. Volunteers were recruited to clean, paint, and undertake minor refurbishment, with support from local businesses that contributed time and materials at no cost. In addition, a successful application to Dorset Council under the Government's Levelling Up programme secured project funding from the UK Government through the UK Shared Prosperity Fund. This funding supported further improvements to the building, including the installation of energy-efficient heating and lighting, electric hand dryers, and upgrades to the main electrical supply. After a well-attended open day in March 2024, the refurbished Youth Hall reopened in April 2024, shortly after the charity's registration. The Youth Club was established in May 2024, marking the start of the charity's operational phase. Chari Numb
Lytchett Matravers Youth Hall and Youth Club (CIO) Report of the Trustees for the year ended 31 March 2025 Aims and Objectives Our aims The charity's objects are to advance in life and help young people through the provision of recreational, leisure, and developmental activities, and to provide facilities in the interests of social welfare for the wider community. Charitable Ob. ects l. To advance in life and help young people within Lytchett Matravers and surrounding areas through: (a) The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life," (b) Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. 2. To further or benefit the residents ofLytchett Matravers and the surrounding area, without distinction of sex, sexual orientation. race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the trustees shall have power." to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activitiespromoted by the charity in furtherance of the above objects. The trustees have had regard to the Charity Commission's guidance on public benefit in carrying out these activities Our objectives during the year During the year ended 31 March 2025, the charity's objectives were to: Deliver regular Youth Club provision Encourage volunteering and community participation Support community use of the Youth Hall Establish safe and sustainable operating practices Charity Number 1207861
Lytchett Matravers Youth Hall and Youth Club (CIO) Report of the Trustees for the year ended 31 March 2025 Activities and Achievements How our activities deliver public benefit The charity carries out a wide range of activities in furtherance of its charitable aims. The year ending 31st March 2025 marked the charity's first year of active operation after the Youth Hall reopened in Spring 2024, and the trustees consider that these activities have benefited both local young people in Lytchett Matravers and the broader community. Youth provision A weekly Youth Club operated throughout term time under the management of youth specialists Dorset Youth (Charity number 306009). Sessions were divided by age group to ensure appropriate provision. Attendance increased steadily throughout the year, with some sessions attracting more than 40 young people and a total of 992 attendances over the year were recorded. Youth provision was supported by trained volunteers, including young leaders undertaking the Duke of Edinburgh's Award volunteering. together with Trustees who support the sessions through on-site engagement, running the tuck shop and delivering activities such as creative and craft-based activities. Community use of the hall Alongside youth provision. the Youth Hall hosted a growing programme of community activities. These included a weekly Community Café, which also served as a warm, welcoming space during the autumn and winter months; regular early years and family support sessions; and monthly community lunches delivered in partnership with local volunteers and community groups. From April 2024 to March 2025, the charity supported community engagement and use of the Youth Hall by promoting its potential, liaising with user groups, and coordinating hall bookings and invoicing on behalf of the Parish Council. The Hall hire income was collected and retained by the Parish Council. Community engagement and volunteering The charity supported volunteer-led community engagement throughout the year. This included small- scale environmental improvements, such as a community tree-planting session in February 2025, using free trees supplied by the Woodland Trust, organised in conjunction with local Scouts and Beavers groups. In June 2024, the charity partnered with the Lytchett Matravers Parish Council to organise the Lytchett Matravers Village Festival. Activities included a Fun Dog Show and a large~scale musical event. A raffle held as part of the event raised the profile of the charity and a small number of donations. The Youth Hall was also used by a range of community groups and families. including early-years activity providers, youth organisations, and residents for parties and events. Overall, the facilities were used on more than 30 occasions by 10 different groups during the year. Volunteer contribution Volunteers played a significant role in enabling both the reopening of the Youth Hall and the delivery of activities during the year. Prior to the start of operations, volunteers contributed an estimated 200 or more hours supporting painting, decorating, cleaning, and supervising contractors to prepare the building for reopening. Once operational, volunteers continued to support the charity by running the Community Café, supervising activities, purchasing supplies for the Youth Club tuck shop. supporting local parent-and- baby groups, and assisting with community events and providing space for other local charities, such as Dorset Breastfeeding Network, to bring much needed services to the village. Volunteers also collaborated with other local volunteer groups, including Lytchett's Churches Together group, to deliver activities such as the monthly community lunch. In addition, trustees and volunteers undertook all governance and administrative functions, including developing policies, preparing reports. liaising with Lytchett Matravers Parish Council. and supporting safeguarding and compliance requirements. Charity Number 1207861
Lytchett Matravers Youth Hall and Youth Club (CIO) Report of the Tnistees for the year ended 31 March 2025 Overall, volunteer input is estimated at an average of around 14 hours per week, weighted towards term time, equating to around 700 volunteer hours during the year. Using a simple wage equivalence method and the National Living Wage as an illustrative benchmark, the estimated value of volunteer time contributed during the year would exceed £8,000. This figure is not reflected in the financial statements. Financial review The accounts cover the period from 16 April 2024 to 31 March 2025 and represent the charity's first year of operation. Total income for the period was £14,580.85. The principal source of income was a restricted £12,000 donation to youth services from the St Aldhelm's Chapel Trust (Charity number: 1199398), supplemented by smaller amounts from Youth Club tuck sales, café sales, fundraising, donations. and bank interest. Expenditure totalled £7,159.08 and related primarily to the delivery ofyouth provision. including payment for youth services, tuck supplies, equipment. cleaning materials, and essential operating costs. The charity recorded a surplus of£7,421.77 for the period. At the year end. total funds heldwere £7,421.77, comprising £1,421.77 of unrestricted funds and £6.000 of restricted funds relating to youth services to be delivered in the financial year l April 2025 to 31 March 2026 The trustees consider this a prudent financial position for a newly established charity and appropriate to support the continuation and consolidation of activities in the following year. Charity Number 1207861
Lytchett Matravers Youth Hall and Youth Club (CIO) Report of the Trustees for the year ended 31 March 2025 Income and Expenditure for the period 16/04/2024 to 31/03/2025 Income Youth Club fees Sale of Youth Club Tuck Opening Stock Income from sales Sub-Total Less Closing Stock Total Stock Sales Café sales Food Bank Interest Donation for 2 year Youth Services Donations Total 992.00 1 111.90 1,111.90 (63.69) 1,048.21 222.50 202.70 7.18 12,000.00 108.26 14,580.85 Expenses Tuck Cleaning Materials Equipment/Cleaning Supplies Bank Charges Payment for 1st year Youth Services Total 1.005.38 59.00 359.20 15.00 5,720.50 7,159.08 Surplus of Income over expenses 7.421.77
Lytchett Matravers Youth Hall and Youth Club (CIO) Report of the Trustees for the year ended 31 March 2025 Balance Sheet as at 31/03/2025 Fixed Assets 0.00 Current Assets Closing Stock Cash Total 63.69 7,358.08 7421.77 Total Assets Current Liabilities 0.00 0.00 Total 7421.77 Net Assets Unrestricted Funds Restricted Funds 1,421.77 6,000.00 Total 7,421.77 Approved by the board of directors on 23rd January 2025 and signed on its behalf by: Roger Ong Director easurer Charity Number 1207861