Lytchett Matraversyouth Hall andyouth Club
Annual Accounts and Financial Statements for the year ended
31st March 2025

Lytchett Matravers Youth Hall and Youth Club (CIO)
Report of the Trustees for the year ended 31 March 2025
Trusteesy Annual Report
The trustees present their annual report and financial statements for the year ending 31 March 2025.
Reference and Administrative Information
Charity Name:
Lytchett Matravers Youth Hall and Youth Club
1207861
Charity Number:
Address:
Lytchett Matravers Youth Hall & Community Centre
Between 72e-74 High Street
Lytchett Matravers
Poole
BH16 6BJ
Board of Trustees: Reidun Knudsen (Chair) - appointed 17/04/2024
Roger Ong cfreasurer)- appointed 17/04/2024
Dr Beverly Barker (Secretary) - appointed 17/04/2024
Graham Bush (Parish Council Representative) - appointed 17/04/2024
Alexandra Brenton- appointed 17/04/2024
Bankers:
CAF Bank
25 Kings Hill Avenue
Kings Hill
West Malling
Kent, ME19 4JQ
Charity Number 1207861

Lytchett Matravers Youth Hall and Youth Club (CIO)
Report of the Trustees for the year ended 31 March 2025
Structures governance and management
Lytchett Matravers Youth Hall and Youth Club is a Charitable Incorporated Organisation (CIO) registered
with the Charity Commission on 16 April 2024 under charity number 1207861.
The charity was established to operate the Youth Hall and deliver youth and community activities in
Lytchett Matravers following a period of signrficant regeneration work to bring the building back into use.
That preparatory work. led by Lytchett Matravers Parish Council with the support of local volunteers, took
place before the charity's registration and enabled the Youth Hall's reopening in Spring 2024.
The charity operates independently of Lytchett Matravers Parish Council, which owns the Youth Hall
building, with appropriate liaison through representation on a joint working group. Trustees are
responsible for governance, safeguarding, fmancial oversight, and the delivery of activities in line with
the charity's objects. Trustees receive no remuneration.
During the year ended 31 March 2025, the trustees focused on establishing stable operating arrangements
appropriate to a newly active charity and transitioning from regeneration into delivery.
Bacl<ground and establishment
In 2023, the Youth Hall in Lytchett Matravers was standing unused following the closure of the previous
youth provision during the Covid-19 pandemic.
Dorset Council, as landlord, requires the continued delivery of youth provision from the premises under
the terms of the lease. Lytchett Matravers Parish Council, as the leaseholder. is therefore responsible for
ensuring the building is brought into use and maintained for that purpose.
The building was in poor condition, with outdated heating, single-glazed, broken windows, and limited
facilities. The Parish Council funded essential improvements. including replacement windows and doors,
and new accessible toilet facilities. Volunteers were recruited to clean, paint, and undertake minor
refurbishment, with support from local businesses that contributed time and materials at no cost.
In addition, a successful application to Dorset Council under the Government's Levelling Up programme
secured project funding from the UK Government through the UK Shared Prosperity Fund. This funding
supported further improvements to the building, including the installation of energy-efficient heating and
lighting, electric hand dryers, and upgrades to the main electrical supply.
After a well-attended open day in March 2024, the refurbished Youth Hall reopened in April 2024, shortly
after the charity's registration. The Youth Club was established in May 2024, marking the start of the
charity's operational phase.
Chari
Numb

Lytchett Matravers Youth Hall and Youth Club (CIO)
Report of the Trustees for the year ended 31 March 2025
Aims and Objectives
Our aims
The charity's objects are to advance in life and help young people through the provision of recreational,
leisure, and developmental activities, and to provide facilities in the interests of social welfare for the
wider community.
Charitable Ob.
ects
l. To advance in life and help young people within Lytchett Matravers and surrounding areas through:
(a) The provision of recreational and leisure time activities provided in the interest of social welfare,
designed to improve their conditions of life,"
(b) Providing support and activities which develop their skills, capacities and capabilities to enable
them to participate in society as mature and responsible individuals.
2. To further or benefit the residents ofLytchett Matravers and the surrounding area, without distinction
of sex, sexual orientation. race or of political, religious or other opinions by associating together the
said residents and the local authorities, voluntary and other organisations in a common effort to advance
education and to provide facilities in the interests of social welfare for recreation and leisure time
occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power." to establish or secure
the establishment of a community centre and to maintain or manage or co-operate with any statutory
authority in the maintenance and management of such a centre for activitiespromoted by the charity
in furtherance of the above objects.
The trustees have had regard to the Charity Commission's guidance on public benefit in carrying out these
activities
Our objectives during the year
During the year ended 31 March 2025, the charity's objectives were to:
Deliver regular Youth Club provision
Encourage volunteering and community participation
Support community use of the Youth Hall
Establish safe and sustainable operating practices
Charity Number 1207861

Lytchett Matravers Youth Hall and Youth Club (CIO)
Report of the Trustees for the year ended 31 March 2025
Activities and Achievements
How our activities deliver public benefit
The charity carries out a wide range of activities in furtherance of its charitable aims.
The year ending 31st March 2025 marked the charity's first year of active operation after the Youth Hall
reopened in Spring 2024, and the trustees consider that these activities have benefited both local young
people in Lytchett Matravers and the broader community.
Youth provision
A weekly Youth Club operated throughout term time under the management of youth specialists Dorset
Youth (Charity number 306009). Sessions were divided by age group to ensure appropriate provision.
Attendance increased steadily throughout the year, with some sessions attracting more than 40 young
people and a total of 992 attendances over the year were recorded.
Youth provision was supported by trained volunteers, including young leaders undertaking the Duke of
Edinburgh's Award volunteering. together with Trustees who support the sessions through on-site
engagement, running the tuck shop and delivering activities such as creative and craft-based activities.
Community use of the hall
Alongside youth provision. the Youth Hall hosted a growing programme of community activities. These
included a weekly Community Café, which also served as a warm, welcoming space during the autumn
and winter months; regular early years and family support sessions; and monthly community lunches
delivered in partnership with local volunteers and community groups.
From April 2024 to March 2025, the charity supported community engagement and use of the Youth Hall
by promoting its potential, liaising with user groups, and coordinating hall bookings and invoicing on
behalf of the Parish Council. The Hall hire income was collected and retained by the Parish Council.
Community engagement and volunteering
The charity supported volunteer-led community engagement throughout the year. This included small-
scale environmental improvements, such as a community tree-planting session in February 2025, using
free trees supplied by the Woodland Trust, organised in conjunction with local Scouts and Beavers groups.
In June 2024, the charity partnered with the Lytchett Matravers Parish Council to organise the Lytchett
Matravers Village Festival. Activities included a Fun Dog Show and a large~scale musical event. A raffle
held as part of the event raised the profile of the charity and a small number of donations.
The Youth Hall was also used by a range of community groups and families. including early-years activity
providers, youth organisations, and residents for parties and events. Overall, the facilities were used on
more than 30 occasions by 10 different groups during the year.
Volunteer contribution
Volunteers played a significant role in enabling both the reopening of the Youth Hall and the delivery of
activities during the year.
Prior to the start of operations, volunteers contributed an estimated 200 or more hours supporting painting,
decorating, cleaning, and supervising contractors to prepare the building for reopening.
Once operational, volunteers continued to support the charity by running the Community Café,
supervising activities, purchasing supplies for the Youth Club tuck shop. supporting local parent-and-
baby groups, and assisting with community events and providing space for other local charities, such as
Dorset Breastfeeding Network, to bring much needed services to the village. Volunteers also collaborated
with other local volunteer groups, including Lytchett's Churches Together group, to deliver activities such
as the monthly community lunch.
In addition, trustees and volunteers undertook all governance and administrative functions, including
developing policies, preparing reports. liaising with Lytchett Matravers Parish Council. and supporting
safeguarding and compliance requirements.
Charity Number 1207861

Lytchett Matravers Youth Hall and Youth Club (CIO)
Report of the Tnistees for the year ended 31 March 2025
Overall, volunteer input is estimated at an average of around 14 hours per week, weighted towards term
time, equating to around 700 volunteer hours during the year.
Using a simple wage equivalence method and the National Living Wage as an illustrative benchmark, the
estimated value of volunteer time contributed during the year would exceed £8,000. This figure is not
reflected in the financial statements.
Financial review
The accounts cover the period from 16 April 2024 to 31 March 2025 and represent the charity's first year
of operation.
Total income for the period was £14,580.85. The principal source of income was a restricted £12,000
donation to youth services from the St Aldhelm's Chapel Trust (Charity number: 1199398), supplemented
by smaller amounts from Youth Club tuck sales, café sales, fundraising, donations. and bank interest.
Expenditure totalled £7,159.08 and related primarily to the delivery ofyouth provision. including payment
for youth services, tuck supplies, equipment. cleaning materials, and essential operating costs.
The charity recorded a surplus of£7,421.77 for the period. At the year end. total funds heldwere £7,421.77,
comprising £1,421.77 of unrestricted funds and £6.000 of restricted funds relating to youth services to be
delivered in the financial year l April 2025 to 31 March 2026
The trustees consider this a prudent financial position for a newly established charity and appropriate to
support the continuation and consolidation of activities in the following year.
Charity Number 1207861

Lytchett Matravers Youth Hall and Youth Club (CIO)
Report of the Trustees for the year ended 31 March 2025
Income and Expenditure for the period 16/04/2024 to 31/03/2025
Income
Youth Club fees
Sale of Youth Club Tuck
Opening Stock
Income from sales
Sub-Total
Less Closing Stock
Total Stock Sales
Café sales
Food
Bank Interest
Donation for 2 year Youth Services
Donations
Total
992.00
1 111.90
1,111.90
(63.69)
1,048.21
222.50
202.70
7.18
12,000.00
108.26
14,580.85
Expenses
Tuck
Cleaning Materials
Equipment/Cleaning Supplies
Bank Charges
Payment for 1st year Youth Services
Total
1.005.38
59.00
359.20
15.00
5,720.50
7,159.08
Surplus of Income over expenses
7.421.77

Lytchett Matravers Youth Hall and Youth Club (CIO)
Report of the Trustees for the year ended 31 March 2025
Balance Sheet as at 31/03/2025
Fixed Assets
0.00
Current Assets
Closing Stock
Cash
Total
63.69
7,358.08
7421.77
Total Assets
Current Liabilities
0.00
0.00
Total
7421.77
Net Assets
Unrestricted Funds
Restricted Funds
1,421.77
6,000.00
Total
7,421.77
Approved by the board of directors on 23rd January 2025 and signed on its behalf by:
Roger Ong
Director
easurer
Charity Number 1207861