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2025-08-31-accounts

TRUSTEES’ ANNUAL REPORT

Heber School Parents and Friends

A Charitable Incorporated Organisation For the period 15 April 2024 to 31 August 2025

Charity name Heber School Parents and Friends
Charity type Charitable Incorporated Organisation (CIO)
Charity Commission number 1207848
Reporting period 15 April 2024 to 31 August 2025
Principal office England (London Borough of Southwark)
Accounts basis Receipts and Payments
Approved by the trustees and signed on their behalf by: Approved by the trustees and signed on their behalf by:
Name Holly Hurst
Position Chairperson
Signature
Date 22.06.2026

1. Reference and Administrative Details
Full name Heber School Parents and Friends
Charity type Charitable Incorporated Organisation (CIO)
Charity Commission number 1207848
HMRC charity reference ZD66373
Principal office England (London Borough of Southwark)
Governing document CIO Constitution, adopted April 2024
Reporting period 15 April 2024 to 31 August 2025
Accounts basis Receipts and Payments

Trustees during the period
Name Role Appointed
Holly Hurst Chairperson & Trustee April 2024
Joe Fraser Trustee April 2024
Polly Mackenzie Trustee April 2024

Organisational structure

Heber School Parents and Friends is a Charitable Incorporated Organisation (CIO) whose only voting members are its trustees. The board comprises a minimum of three trustees, appointed by resolution of the existing trustees. Officers (Chair, Secretary, Treasurer) are elected by and from the trustees. The Governing Body of Heber Primary School has the right to appoint one trustee to the board.

The charity operates solely within the London Borough of Southwark, the local authority that contains the catchment area of Heber Primary School.

2. Objects and Activities

Charitable objects

The objects of the CIO are to advance the education of pupils at Heber Primary School, in particular by:

Public benefit

The trustees confirm they have had regard to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and activities. The charity delivers public benefit by:

The primary beneficiaries are the children enrolled at Heber Primary School, with secondary benefit to their families and the school community.

3. Achievements and Performance

This was the charity’s first period of operation following registration as a CIO in April 2024. The trustees are pleased to report a strong and active inaugural period, with a full programme of fundraising events delivered by a dedicated team of volunteer parents and a significant sum remitted directly to the school.

Fundraising events

The following events were held during the period:

Event Description Net surplus / (deficit)
Fun Run Sponsored run with local business sponsorship;
T-shirts and medals for all pupils.		 £4,898
Summer Fair Annual community fair with food, games and
donations.		 £7,888
Quiz Nights Community quiz evenings held across the
period.		 £2,828
Football Tournament School football event, supported by sponsorship
from Pedder estate agents.		 £2,403
Christmas Cards Personalised Christmas card sales via IQ Digital
House Cards		 £537
Raffle Prize raffle held at community events. £533
Uniform Sale Second-hand school uniform exchange for
families.		 £36
Disco School disco event. (£129)
International Evening Community cultural celebration, no fundraising
occurred at the event but the charity covers
some of the costs.		 (£373)
Winter Fair Seasonal community event. (£359)
Pumpkin Carving Seasonal community activity; materials cost
exceeded entry income		 (£423)

Other income

In addition to event income, the charity received the following:

Funds remitted to the school

The charity’s primary charitable purpose is fulfilled by transferring funds directly to Heber Primary School for the benefit of its pupils. During the period, the charity remitted a total of £31,950 to the school, comprising:

Recipient Date Amount Description
Heber Primary School 21 Nov 24
£6,950		 Remittance for school spending
Heber Primary School 06 Dec 24
£6,000		 Remittance for school spending
Heber Primary School 13 Dec 24
£1,000		 Remittance for school spending
Heber Primary School 15 Jul 25
£9,000		 Remittance for school spending
Heber Primary School 23 Jul 25
£9,000		 Remittance for school spending
Total £31,950

In addition, the charity purchased netball posts for the school at a cost of £259. The posts are owned by and remain on the premises of Heber Primary School.

4. Financial Review

Summary of Receipts and Payments for the period 15 April 2024 to 31 August 2025
£
Income
Fundraising and trading income 74,139
Total income 74,139
Expenditure
Charitable activities – funds remitted to school and equipment 32,209
Fundraising costs – event expenses 10,436
Governance costs – insurance 56
Total expenditure 42,701
Surplus for the period 31,438

Statement of Financial Position at 31 August 2025
£
Current Assets
Cash at bank (Co-operative Bank) 7,235
Arbor Platform receivable 19,630
Other debtors (PayPal Giving Fund cheques awaiting banking) 4,573
Total assets 31,438
Liabilities Nil
Net assets 31,438

Notes on the financial position

The balance of £19,630 receivable from Heber Primary School, represents funds collected through the school’s Arbor payment platform that had not yet been transferred to the charity’s bank account at the period end and are attributed to the following events:

Other debtors: The balance of £4,573 represents three PayPal Giving Fund cheques received before 31 August 2025 but not yet banked at that date.

Reserves policy

The trustees aim to maintain sufficient unrestricted reserves to meet the costs of winding down the charity’s activities if necessary, and to provide working capital between fundraising events. The trustees consider a minimum free reserve of approximately £2,000–£3,000 to be appropriate given the scale and nature of the charity’s activities.

At 31 August 2025, free reserves substantially exceed this level, reflecting the strong fundraising performance of the period. The trustees intend to deploy the majority of funds held at the period end to the school during the next financial year.

Going concern

The trustees are satisfied that the charity has adequate resources to continue its activities for the foreseeable future.

5. Plans for Future Periods

In the next financial year (September 2025 to August 2026), the trustees plan to:

6. Structure, Governance and Management

Trustee recruitment and induction

New trustees are recruited by resolution of the existing board, with regard to the skills, knowledge and experience needed for effective administration of the CIO. Each new trustee receives a copy of the CIO constitution and the latest trustees’ annual report and accounts on or before appointment. No trustee may be appointed for more than three consecutive terms but terms after 3 years can be extended by 1 year. The trustee structure will be reviewed in the next financial year.

Decision-making

The board meets regularly throughout the year. A quorum is two trustees or one third of those then serving, whichever is greater. Decisions may also be taken by resolution in writing agreed by a majority of trustees. No expenditure may be incurred on behalf of the CIO except in accordance with a budget previously agreed by the trustees.

Conflicts of interest

Trustees are required to declare any conflict of interest and absent themselves from any discussion or vote on matters in which they have a personal interest. The charity operates in accordance with the conflicts of interest provisions set out in its CIO constitution.

Risk management

The trustees have identified the following key risks to the charity and the mitigations in place:

Risk Mitigation
Dependency on volunteer capacity to organise
events		 Broad base of engaged parent volunteers; events
planned well in advance
Low event attendance reducing income below costs Event costs kept proportionate to expected income;
programme diversified across multiple events
Loss of key payment platforms or banking
relationships		 Migration to new payment infrastructure underway;
multiple platforms in use.
Reputational risk from events not meeting community
expectations		 Close communication with school leadership;
community feedback incorporated into planning

7. Declaration

The trustees declare that they have approved this Trustees’ Annual Report, that it is accurate and complete to the best of their knowledge and belief, and that it has been prepared in accordance with the Charities Act 2011 and the Charity Commission’s guidance for charities preparing receipts and payments accounts.

Signed by Holly Hurst
Position Chairperson
Signature
Date 22.06.2026

Heber School Parents and Friends | Charity Commission No. 1207848 | Trustees’ Annual Report | Period ended 31 August 2025

----- Start of picture text -----
Charity Name No (if any)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 15-Apr-24 31-Aug-25
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Christmas Cards 537 - - 537 -
Disco 1,667 - - 1,667 -
Football Tournament 2,403 - - 2,403 -
Fun Run 8,653 - - 8,653 -
International Evening 122 - - 122 -
Pumpkin Carving 7 - - 7 -
Quiz 4,003 - - 4,003 -
Raffle 533 - - 533 -
Summer Fair 9,782 - - 9,782 -
Uniform Sale 36 - - 36 -
Winter Fair 533 - - 533 -
Non-event receipts 44,549 1,315 - 45,864 -
Sub total (Gross income for AR) [ 72,824 ] 1,315 - 74,139 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 72,824 1,315 - 74,139 -
A3 Payments
Christmas Cards - - - - -
Disco 1,796 - - 1,796 -
Football Tournament - - - - -
Fun Run 3,755 - - 3,755 -
International Evening 495 - - 495 -
Pumpkin Carving 430 - - 430 -
Quiz 1,175 - - 1,175 -
Raffle - - - - -
Summer Fair 1,893 - - 1,893 -
Uniform Sale - - - - -
Winter Fair 892 - - 892 -
Charitable Activities (payments to Heber
School) 31,950 - - 31,950 -
Governance Costs 56 - - 56 -
Equipment Purchase 259 - 259 -
Sub total [ 42,442 ] 259 - 42,701 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 42,442 259 - 42,701 -
Net of receipts/(payments) 30,382 1,056 - 31,438 -
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 30,382 1,056 - 31,438 -
----- End of picture text -----

CCXX R1 accounts (SS)

30/06/2026

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds
CCXX R2 accounts (SS)		 Signature
Details
Details
Details
Details
Accounts Receivable from Heber Primary
Accounts Receivable from Paypal Giving
Fund (cheques)
Bank Balance
Cash held by Heber Primary on behalf of
Heber School Parents and Friends
Cheques to be cashed from Paypal Giving
Fund
Total cash funds
(agree balances with receipts and payments
account(s))
Details
2		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
7,235
-
18,574
1,056
4,573
-
30,382
1,056
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Holly Hurst		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
30/06/2026

CCXX R2 accounts (SS)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Heber School Parents and Friends On accounts forthe year ended 31 August 2025 (reporting period 15 April 2024 - 31 August 20251 Charity no 1207848 I report to Ihe trustees on my examination of the accounts of the above charity (Ihe Trust.) for Ihe year ended 31 August 2025 (reporting period 15 April 2024 - 31 August 20251. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirernents of the Charities Act 2011 ('the Acf,). I report in respecl of my examination of the Trust's accounts carried out under seclion 145 of the 2011 Acl and in carrying out my examination, I have followed the applicable Direclions given by the Charity Commission under section 14515llbl of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were nol kept in accordance with section 130 of the Act or the accounts do nol accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with Ihe examination lo which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Signed.. Date: 29.06.26 Name.. James Leadbetter Relevant professional qualiflcatlon{sl or body lif any): Chartered Accountant IICAS} Address: 60b Heber Road London SE22 9Jx Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners).

Give here brief details of any Items that the examiner wishes to disclose. NIA