## **TRUSTEES’ ANNUAL REPORT**
## **Heber School Parents and Friends**
A Charitable Incorporated Organisation **For the period 15 April 2024 to 31 August 2025**
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|**Charity name**|Heber School Parents and Friends|
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|**Charity type**|Charitable Incorporated Organisation (CIO)|
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|**Charity Commission number**|1207848|
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|**Reporting period**|15 April 2024 to 31 August 2025|
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|**Principal office**|England (London Borough of Southwark)|
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|**Accounts basis**|Receipts and Payments|
|Approved by the trustees and signed on their behalf by:|Approved by the trustees and signed on their behalf by:|
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|**Name**|Holly Hurst|
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|**Position**|Chairperson|
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|**Signature**||
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|**Date**|22.06.2026|
## **1. Reference and Administrative Details**
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|**Full name**|Heber School Parents and Friends|
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|**Charity type**|Charitable Incorporated Organisation (CIO)|
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|**Charity Commission number**|1207848|
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|**HMRC charity reference**|ZD66373|
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|**Principal office**|England (London Borough of Southwark)|
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|**Governing document**|CIO Constitution, adopted April 2024|
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|**Reporting period**|15 April 2024 to 31 August 2025|
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|**Accounts basis**|Receipts and Payments|
## **Trustees during the period**
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|---|---|---|
|**Name**|**Role**|**Appointed**|
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|Holly Hurst|Chairperson & Trustee|April 2024|
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|Joe Fraser|Trustee|April 2024|
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|Polly Mackenzie|Trustee|April 2024|
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## **Organisational structure**
Heber School Parents and Friends is a Charitable Incorporated Organisation (CIO) whose only voting members are its trustees. The board comprises a minimum of three trustees, appointed by resolution of the existing trustees. Officers (Chair, Secretary, Treasurer) are elected by and from the trustees. The Governing Body of Heber Primary School has the right to appoint one trustee to the board.
The charity operates solely within the London Borough of Southwark, the local authority that contains the catchment area of Heber Primary School.
## **2. Objects and Activities**
## **Charitable objects**
The objects of the CIO are to advance the education of pupils at Heber Primary School, in particular by:
- developing effective relationships between staff, parents and others associated with the school; and
- engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
## **Public benefit**
The trustees confirm they have had regard to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and activities. The charity delivers public benefit by:
- fundraising to provide financial resources directly to Heber Primary School for the benefit of its pupils;
- purchasing equipment and resources that support the educational and extracurricular activities of pupils; and
- organising community events that strengthen the relationships between families, staff and the wider school community.
The primary beneficiaries are the children enrolled at Heber Primary School, with secondary benefit to their families and the school community.
## **3. Achievements and Performance**
This was the charity’s first period of operation following registration as a CIO in April 2024. The trustees are pleased to report a strong and active inaugural period, with a full programme of fundraising events delivered by a dedicated team of volunteer parents and a significant sum remitted directly to the school.
## **Fundraising events**
The following events were held during the period:
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|---|---|---|
|**Event**|**Description**|**Net surplus / (deficit)**|
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|Fun Run|Sponsored run with local business sponsorship;
T-shirts and medals for all pupils.|£4,898|
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|Summer Fair|Annual community fair with food, games and
donations.|£7,888|
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|Quiz Nights|Community quiz evenings held across the
period.|£2,828|
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|Football Tournament|School football event, supported by sponsorship
from Pedder estate agents.|£2,403|
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|Christmas Cards|Personalised Christmas card sales via IQ Digital
House Cards|£537|
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|Raffle|Prize raffle held at community events.|£533|
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|Uniform Sale|Second-hand school uniform exchange for
families.|£36|
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|Disco|School disco event.|(£129)|
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|International Evening|Community cultural celebration, no fundraising
occurred at the event but the charity covers
some of the costs.|(£373)|
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|Winter Fair|Seasonal community event.|(£359)|
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|Pumpkin Carving|Seasonal community activity; materials cost
exceeded entry income|(£423)|
## **Other income**
In addition to event income, the charity received the following:
- A corporate donation of £1,000 from Commodities People that was restricted for a teacher’s sole use.
- A restricted donation of £315 from the Charities Trust which was used to purchase new netball posts that are the property of Heber School.
- Income of £60 via Parentkind / ASDA Cashpot for Schools promotion.
- PayPal Giving Fund donations totalling £4,573 (received as cheques, not yet banked at period end).
- Other donations from parents and supporters received during the period.
## **Funds remitted to the school**
The charity’s primary charitable purpose is fulfilled by transferring funds directly to Heber Primary School for the benefit of its pupils. During the period, the charity remitted a total of £31,950 to the school, comprising:
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|---|---|---|---|
|**Recipient**|**Date**|**Amount**|**Description**|
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|Heber Primary School|21 Nov 24|
£6,950|Remittance for school spending|
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|Heber Primary School|06 Dec 24|
£6,000|Remittance for school spending|
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|Heber Primary School|13 Dec 24|
£1,000|Remittance for school spending|
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|Heber Primary School|15 Jul 25|
£9,000|Remittance for school spending|
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|Heber Primary School|23 Jul 25|
£9,000|Remittance for school spending|
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|**Total**||**£31,950**||
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In addition, the charity purchased netball posts for the school at a cost of £259. The posts are owned by and remain on the premises of Heber Primary School.
## **4. Financial Review**
## **Summary of Receipts and Payments for the period 15 April 2024 to 31 August 2025**
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|---|---|
||**£**|
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|**Income**||
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|Fundraising and trading income|74,139|
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|**Total income**|**74,139**|
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|**Expenditure**||
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|Charitable activities – funds remitted to school and equipment|32,209|
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|Fundraising costs – event expenses|10,436|
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|Governance costs – insurance|56|
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|**Total expenditure**|**42,701**|
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|**Surplus for the period**|**31,438**|
## **Statement of Financial Position at 31 August 2025**
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|---|---|
||**£**|
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|**Current Assets**||
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|Cash at bank (Co-operative Bank)|7,235|
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|Arbor Platform receivable|19,630|
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|Other debtors (PayPal Giving Fund cheques awaiting banking)|4,573|
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|**Total assets**|**31,438**|
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|Liabilities|Nil|
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|**Net assets**|**31,438**|
## **Notes on the financial position**
The balance of £19,630 receivable from Heber Primary School, represents funds collected through the school’s Arbor payment platform that had not yet been transferred to the charity’s bank account at the period end and are attributed to the following events:
- Fun Run: £1,630
- Non-event: £18,000
Other debtors: The balance of £4,573 represents three PayPal Giving Fund cheques received before 31 August 2025 but not yet banked at that date.
## **Reserves policy**
The trustees aim to maintain sufficient unrestricted reserves to meet the costs of winding down the charity’s activities if necessary, and to provide working capital between fundraising events. The trustees consider a minimum free reserve of approximately £2,000–£3,000 to be appropriate given the scale and nature of the charity’s activities.
At 31 August 2025, free reserves substantially exceed this level, reflecting the strong fundraising performance of the period. The trustees intend to deploy the majority of funds held at the period end to the school during the next financial year.
## **Going concern**
The trustees are satisfied that the charity has adequate resources to continue its activities for the foreseeable future.
## **5. Plans for Future Periods**
In the next financial year (September 2025 to August 2026), the trustees plan to:
- Continue the programme of fundraising events, including the Fun Run, Summer Fair, Quiz, Disco and seasonal activities.
- Remit the majority of funds held at the period end to Heber Primary School for the benefit of its pupils.
- Obtain Gift Aid registration
## **6. Structure, Governance and Management**
## **Trustee recruitment and induction**
New trustees are recruited by resolution of the existing board, with regard to the skills, knowledge and experience needed for effective administration of the CIO. Each new trustee receives a copy of the CIO constitution and the latest trustees’ annual report and accounts on or before appointment. No trustee may be appointed for more than three consecutive terms but terms after 3 years can be extended by 1 year. The trustee structure will be reviewed in the next financial year.
## **Decision-making**
The board meets regularly throughout the year. A quorum is two trustees or one third of those then serving, whichever is greater. Decisions may also be taken by resolution in writing agreed by a majority of trustees. No expenditure may be incurred on behalf of the CIO except in accordance with a budget previously agreed by the trustees.
## **Conflicts of interest**
Trustees are required to declare any conflict of interest and absent themselves from any discussion or vote on matters in which they have a personal interest. The charity operates in accordance with the conflicts of interest provisions set out in its CIO constitution.
## **Risk management**
The trustees have identified the following key risks to the charity and the mitigations in place:
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|---|---|
|**Risk**|**Mitigation**|
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|Dependency on volunteer capacity to organise
events|Broad base of engaged parent volunteers; events
planned well in advance|
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|Low event attendance reducing income below costs|Event costs kept proportionate to expected income;
programme diversified across multiple events|
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|Loss of key payment platforms or banking
relationships|Migration to new payment infrastructure underway;
multiple platforms in use.|
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|Reputational risk from events not meeting community
expectations|Close communication with school leadership;
community feedback incorporated into planning|
## **7. Declaration**
The trustees declare that they have approved this Trustees’ Annual Report, that it is accurate and complete to the best of their knowledge and belief, and that it has been prepared in accordance with the Charities Act 2011 and the Charity Commission’s guidance for charities preparing receipts and payments accounts.
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|**Signed by**|Holly Hurst|
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|**Position**|Chairperson|
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|**Signature**||
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|**Date**|22.06.2026|
Heber School Parents and Friends | Charity Commission No. 1207848 | Trustees’ Annual Report | Period ended 31 August 2025
**----- Start of picture text -----**
Charity Name No (if any)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 15-Apr-24 31-Aug-25
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Christmas Cards 537 - - 537 -
Disco 1,667 - - 1,667 -
Football Tournament 2,403 - - 2,403 -
Fun Run 8,653 - - 8,653 -
International Evening 122 - - 122 -
Pumpkin Carving 7 - - 7 -
Quiz 4,003 - - 4,003 -
Raffle 533 - - 533 -
Summer Fair 9,782 - - 9,782 -
Uniform Sale 36 - - 36 -
Winter Fair 533 - - 533 -
Non-event receipts 44,549 1,315 - 45,864 -
Sub total (Gross income for AR) [ 72,824 ] 1,315 - 74,139 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 72,824 1,315 - 74,139 -
A3 Payments
Christmas Cards - - - - -
Disco 1,796 - - 1,796 -
Football Tournament - - - - -
Fun Run 3,755 - - 3,755 -
International Evening 495 - - 495 -
Pumpkin Carving 430 - - 430 -
Quiz 1,175 - - 1,175 -
Raffle - - - - -
Summer Fair 1,893 - - 1,893 -
Uniform Sale - - - - -
Winter Fair 892 - - 892 -
Charitable Activities (payments to Heber
School) 31,950 - - 31,950 -
Governance Costs 56 - - 56 -
Equipment Purchase 259 - 259 -
Sub total [ 42,442 ] 259 - 42,701 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 42,442 259 - 42,701 -
Net of receipts/(payments) 30,382 1,056 - 31,438 -
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 30,382 1,056 - 31,438 -
**----- End of picture text -----**
CCXX R1 accounts (SS)
30/06/2026
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|Signature
**Details**
**Details**
**Details**
**Details**
Accounts Receivable from Heber Primary
Accounts Receivable from Paypal Giving
Fund (cheques)
Bank Balance
Cash held by Heber Primary on behalf of
Heber School Parents and Friends
Cheques to be cashed from Paypal Giving
Fund
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**7,235**
**-**
**18,574**
**1,056**
**4,573**
**-**
**30,382**
**1,056**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Holly Hurst|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
30/06/2026|
CCXX R2 accounts (SS)
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Heber School Parents and Friends
On accounts forthe year
ended
31 August 2025 (reporting period 15
April 2024 - 31 August 20251
Charity no
1207848
I report to Ihe trustees on my examination of the accounts of the above
charity (Ihe Trust.) for Ihe year ended 31 August 2025 (reporting period 15
April 2024 - 31 August 20251.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirernents of the Charities Act
2011 ('the Acf,).
I report in respecl of my examination of the Trust's accounts carried out
under seclion 145 of the 2011 Acl and in carrying out my examination, I
have followed the applicable Direclions given by the Charity Commission
under section 14515llbl of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounting records were nol kept in accordance with section 130 of
the Act or
the accounts do nol accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with Ihe examination lo which attention should be drawn in order to enable a
proper understanding of the accounts lo be reached.
Signed..
Date:
29.06.26
Name..
James Leadbetter
Relevant professional
qualiflcatlon{sl or body
lif any):
Chartered Accountant IICAS}
Address:
60b Heber Road
London
SE22 9Jx
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here brief details of
any Items that the
examiner wishes to
disclose.
NIA