2024-12-31-accounts - Ringwood Carnival CIO

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Ringwood Carnival CIO - 1207443

Charity Commission Annual Return

Period: 1st January 2024 - 31st December 2024

Documentation includes:

Section 1/ Trustee Annual Report Section 2/ Independent Examiners Report

Section 3/ Account Overview

Ringwood Carnival CIO - Trustee Annual Report YE 2024

Ringwood Carnival CIO - 1207443

Charity Commission Annual Return

SECTION 1/ Trustee Annual Report 2024

Ringwood Carnival CIO - Trustee Annual Report YE 2024

			Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
			From		Period start date					To	Period end date
					Day 01	Month 01			Year 2024		Day 31	Month 12		Year 2024

	Section A				Reference and						administration details

			Charity name				Ringwood Carnival CIO

	Other names charity is known by						Ringwood Carnival

	Registered charity number (if any)						1207443

	Charity's principal address							6 Ashburn Garth
								Ringwood
								Hants
								Postcode					BH24 3DS

Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
1		Howard Cox		President										Ringwood Carnival CIO
2		Chris Card		Vice-President										Ringwood Carnival CIO
3		Ben Salsbury		Chairman										Ringwood Carnival CIO
6		Linda Card		Secretary										Ringwood Carnival CIO
7		Miranda Cracknell-Burt		Treasurer										Ringwood Carnival CIO
8		Jayne Cox		Trustee										Ringwood Carnival CIO

			Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
			From		Period start date					To	Period end date
					Day 01	Month 01			Year 2024		Day 31	Month 12		Year 2024

	Section A				Reference and						administration details

			Charity name				Ringwood Carnival CIO

	Other names charity is known by						Ringwood Carnival

	Registered charity number (if any)						1207443

	Charity's principal address							6 Ashburn Garth
								Ringwood
								Hants
								Postcode					BH24 3DS

Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
1		Howard Cox		President										Ringwood Carnival CIO
2		Chris Card		Vice-President										Ringwood Carnival CIO
3		Ben Salsbury		Chairman										Ringwood Carnival CIO
6		Linda Card		Secretary										Ringwood Carnival CIO
7		Miranda Cracknell-Burt		Treasurer										Ringwood Carnival CIO
8		Jayne Cox		Trustee										Ringwood Carnival CIO

Trustee name	Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
1	Howard Cox	President	Ringwood Carnival CIO
2	Chris Card	Vice-President	Ringwood Carnival CIO
3	Ben Salsbury	Chairman	Ringwood Carnival CIO
6	Linda Card	Secretary	Ringwood Carnival CIO
7	Miranda Cracknell-Burt	Treasurer	Ringwood Carnival CIO
8	Jayne Cox	Trustee	Ringwood Carnival CIO

Ringwood Carnival CIO - Trustees Annual Review

October 2025

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Date acted if not for whole year
N/A

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A



Name of chief executive or names of senior staff members (Optional information)
N/A

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

(eg. trust deed, constitution)

How the charity is constituted Unincorporated association

(eg. trust, association, company)
Trustee selection methods Elected by committee

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include N/A additional information, where relevant, about: • policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Ringwood Carnival CIO - Trustees Annual Review

October 2025

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To organise Ringwood Carnival in accordance with Constitution, ensuring to comply with statutory requirements, ensuring the safety of all participants and spectators. Raise adequate funds to host the event via sponsorship, fund-raising activities, donations and street collection. Any surplus funds, over and above holding of the event, to be donated back into the local community at the discretion of the trustees.
	The Carnival event provides the intangible benefit of a free event for members of the public and community which forms an important part of the towns event calendar. In order to facilitate this, the principal roles and responsibilities of the Trustees are as follows:- - to ensure the event is financially sustainable in activities that are undertaken; - to ensure sufficient reserve funds are available for the event in terms of cash at bank for unforeseen liabilities and safeguarding of the event; - for defining and ensuring the fulfilment of all functions necessary to hold the event to include adhering to all statutory regulations including relevant applications and consents and liaison with the relevant local authorities and emergency services; - to ensure sufficient volunteers are sourced to form a committee and undertake the organising and arrangements of the event. In addition to ensure sufficient volunteers are sourced to assist the running of the event itself on the day; - to distribute any funds considered surplus, to local charities and good causes in accordance with the constitution and supporting guidance forming part thereto.

Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)

To organise Ringwood Carnival in accordance with Constitution,
ensuring to comply with statutory requirements, ensuring the safety of
all participants and spectators. Raise adequate funds to host the event
via sponsorship, fund-raising activities, donations and street collection.
Any surplus funds, over and above holding of the event, to be donated
back into the local community at the discretion of the trustees.

The Carnival event provides the intangible benefit of a free event for
members of the public and community which forms an important part of
the towns event calendar.
In order to facilitate this, the principal roles and responsibilities of the
Trustees are as follows:-
- to ensure the event is financially sustainable in activities that are
undertaken;
- to ensure sufficient reserve funds are available for the event in terms
of cash at bank for unforeseen liabilities and safeguarding of the
event;
- for defining and ensuring the fulfilment of all functions necessary to
hold the event to include adhering to all statutory regulations
including relevant applications and consents and liaison with the
relevant local authorities and emergency services;
- to ensure sufficient volunteers are sourced to form a committee and
undertake the organising and arrangements of the event. In addition
to ensure sufficient volunteers are sourced to assist the running of
the event itself on the day;
- to distribute any funds considered surplus, to local charities and good
causes in accordance with the constitution and supporting guidance
forming part thereto.

Additional details of objectives and activities (Optional information)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • policy programme related investment; • contribution made by volunteers.	It is in principal, considered inappropriate for the Carnival charity to apply for grants and aid from Local Authorities due to the healthy income which is raised via various the income streams (as described in Section E). Subject to the trustees, agreement and discretion; any donation follow and adhere to the Donation Practice Statement.

Ringwood Carnival CIO - Trustees Annual Review

October 2025

Section D Achievements and performance

Summary of the main
achievements of the charity
during the year

The following items are considered prudent in the achievements of the
charity for the 2024 period:
- a successful event enjoyed by a significant number of participants and
spectators across the day.
- continued sustainability of the CIO to enable longevity of the event
itself;
- High levels fund raised through sponsorship, fund raising activities,
street collection, VIP area, Village Green stalls and other misc. income
streams;
- record entrants (in modern era) in procession entries in the afternoon
parade;
- strong financial donations made to local charities and good causes;

Section E Financial review

Brief statement of the charity’s
policy on reserves

The Trustees review the residual amount of cash at bank after all
liabilities have been fulfilled. This review then establishes how much
should be retained to cover unforeseen liabilities, any early expenditure
needed for next year’s event and any capital investment or other extra
ordinary expenditure planned. Only then will surplus funds be made
available for donation to approved worthy causes.

Details of any funds materially The Ringwood Carnival CIO is not currently in a deficit position. in deficit

Further financial review details (Optional information)

You may choose to include The principal source of funding for the event is via sponsorship from local additional information, where businesses and organisations. Other income streams are generated from relevant about: a Funfair levy, a street collection, related fundraising events and the sale • the charity’s principal of pitches to traders. sources of funds (including any fundraising); Expenditure covers the fixed statutory costs, safety and welfare facilities,
• how expenditure has entertainment and performer charges as well as advertising of the event. supported the key objectives Expenditure is generally in line with approved pre-event budget which of the charity; ensures the event is safely run and to a professional standard as
• investment policy and possible. objectives including any ethical investment policy Surplus funds are donated to local charities and good causes at the
adopted. discretion of the Trustees.

Section F Other optional information

Ringwood Carnival CIO - Trustees Annual Review

October 2025

None

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Full name(s)	Ben Salsbury(Electronic)	Linda Card(Electronic)

Position (eg Secretary, Chair, etc)	Chairman	Secretary

Date	26/10/2025

Ringwood Carnival CIO - Trustees Annual Review

October 2025

Ringwood Carnival Society - 1207443

Charity Commission Annual Return

SECTION 2/ Independent Examiners Report

Ringwood Carnival CIO - Trustee Annual Report YE 2024

Independent examiner's report to the trustees of Ringwood Carnival CIO

I report to the trustees on my examination of the accounts of the Ringwood Carnival Society (the Trust) for the year ended 31[st] December 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be.

Signed: Date: 14/10/25

Name: Zoe Rhymes

Ringwood Carnival CIO - 1207442

Charity Commission Annual Return

SECTION 3/ Account Overview to Year Ending 31/12/23

Ringwood Carnival CIO - Trustee Annual Report YE 2024

RINGWOOD CARNIVAL

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31st DECEMBER 2024

2023 £ 15,786 9,235 0 6,264 840 1,692 1,890 0 984 36,690 1,550 3,438 4,182 0 5,450 0 5,782 850 801 2,500 418 802 2,295 75 2,400 444 1,590 0 1,605 0 0 34,181 2,509 1,545 1,153 253 5,461 6,411 (950)	INCOME Sponsorship Fairground and Trade Stands Toilet Hire reimbursement Street Collection Membership Gift Aid / Grants Carnival Cups Carnival Bar Other Income EXPENDITURE Float Prizes Equipment Costs / Hire Security First Aid Bands and Entertainment PA Systems Procession Costs Royalty Costs Insurance Fireworks Members Costs Signs, Bunting, Advertising and Printing Carnival General Expenses Coin Sorting / Web Design Storage Costs Sponsorship of Council Flower Displays/Events Carnival Cups Carnival Bar Other Carnival Unplugged Greyfriars Live on the Lawn NET SURPLUS - CARNIVAL 2024 Add Soiree Quiz Night Bank Interest SURPLUS OF INCOME OVER EXPENDITURE Charitable Donations TRANSFERRED TO RESERVES M. Cracknell-Burt	2024 £ 16,690 8,398 1,030 6,653 886 4,655 2,340 6,451 1,077
		48,179
		1,550 3,958 3,080 1,009 6,490 2,115 7,430 500 837 2,500 756 1,333 2,720 0 0 466 2,131 2,761 360 500 200
		40,697

		7,483
		1,337 1,084 373
		10,276
		5,762
		4,514

	Treasurer Zoe Rhymes
	Independent Examiner
39,642 40,592 (950)	Total Income Total Expenditure	50,973 46,459 4,514
2400 1,450	Queen's float refurbishment / Storage Container purchase TOTAL PROFIT 4,514 Printed