## Ringwood Carnival CIO - 1207443 ## Charity Commission Annual Return Period: 1st January 2024 - 31st December 2024 Documentation includes: Section 1/ Trustee Annual Report Section 2/ Independent Examiners Report Section 3/ Account Overview Ringwood Carnival CIO - Trustee Annual Report YE 2024 Ringwood Carnival CIO - 1207443 Charity Commission Annual Return SECTION 1/ Trustee Annual Report 2024 Ringwood Carnival CIO - Trustee Annual Report YE 2024 ||||**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||**From**||Period start date||||||**To**|Period end date||||||| ||||||Day
01|Month
01|||Year
2024|||Day
31|Month
12|||Year
2024||| |||||||||||||||||||| ||Section A||||Reference and|||||||administration details||||||| |||||||||||||||||||| ||||**Charity name**||||Ringwood Carnival CIO|||||||||||| |||||||||||||||||||| ||**Other names charity is known by**||||||Ringwood Carnival|||||||||||| |||||||||||||||||||| ||**Registered charity number (if any)**||||||1207443|||||||||||| |||||||||||||||||||| ||**Charity's principal address**|||||||6 Ashburn Garth||||||||||| |||||||||Ringwood||||||||||| |||||||||Hants||||||||||| |||||||||**Postcode**|||||||**BH24 3DS**|||| |||||||||||||||||||| |**Names of the charity trustees who manage the charity**||||||||||||||||||| |**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**||||||||||||||||||| |1||Howard Cox||President||||||||||||Ringwood Carnival CIO||| |2||Chris Card||Vice-President||||||||||||Ringwood Carnival CIO||| |3||Ben Salsbury||Chairman||||||||||||Ringwood Carnival CIO||| |6||Linda Card||Secretary||||||||||||Ringwood Carnival CIO||| |7||Miranda Cracknell-Burt||Treasurer||||||||||||Ringwood Carnival CIO||| |8||Jayne Cox||Trustee||||||||||||Ringwood Carnival CIO||| |||||||||||||||||||| |||||||||||||||||||| |||||||||||||||||||| ||||**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||**From**||Period start date||||||**To**|Period end date||||||| ||||||Day
01|Month
01|||Year
2024|||Day
31|Month
12|||Year
2024||| |||||||||||||||||||| ||Section A||||Reference and|||||||administration details||||||| |||||||||||||||||||| ||||**Charity name**||||Ringwood Carnival CIO|||||||||||| |||||||||||||||||||| ||**Other names charity is known by**||||||Ringwood Carnival|||||||||||| |||||||||||||||||||| ||**Registered charity number (if any)**||||||1207443|||||||||||| |||||||||||||||||||| ||**Charity's principal address**|||||||6 Ashburn Garth||||||||||| |||||||||Ringwood||||||||||| |||||||||Hants||||||||||| |||||||||**Postcode**|||||||**BH24 3DS**|||| |||||||||||||||||||| |**Names of the charity trustees who manage the charity**||||||||||||||||||| |**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**||||||||||||||||||| |1||Howard Cox||President||||||||||||Ringwood Carnival CIO||| |2||Chris Card||Vice-President||||||||||||Ringwood Carnival CIO||| |3||Ben Salsbury||Chairman||||||||||||Ringwood Carnival CIO||| |6||Linda Card||Secretary||||||||||||Ringwood Carnival CIO||| |7||Miranda Cracknell-Burt||Treasurer||||||||||||Ringwood Carnival CIO||| |8||Jayne Cox||Trustee||||||||||||Ringwood Carnival CIO||| |||||||||||||||||||| |||||||||||||||||||| |||||||||||||||||||| |**Trustee name**|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| |1|Howard Cox|President||Ringwood Carnival CIO| |2|Chris Card|Vice-President||Ringwood Carnival CIO| |3|Ben Salsbury|Chairman||Ringwood Carnival CIO| |6|Linda Card|Secretary||Ringwood Carnival CIO| |7|Miranda Cracknell-Burt|Treasurer||Ringwood Carnival CIO| |8|Jayne Cox|Trustee||Ringwood Carnival CIO| |||||| Ringwood Carnival CIO - Trustees Annual Review October 2025 1 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |Name|Date acted if not for whole year|| |---|---|---| |**N/A**||| |||| |||| |||| ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of adviser**
**Name**
**Address**|||| |**N/A**|||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| |N/A|||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Unincorporated association - (eg. trust, association, company) - Trustee selection methods Elected by committee (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** - You **may choose** to include N/A additional information, where relevant, about: • policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Ringwood Carnival CIO - Trustees Annual Review October 2025 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|To organise Ringwood Carnival in accordance with Constitution,
ensuring to comply with statutory requirements, ensuring the safety of
all participants and spectators. Raise adequate funds to host the event
via sponsorship, fund-raising activities, donations and street collection.
Any surplus funds, over and above holding of the event, to be donated
back into the local community at the discretion of the trustees.| |---|---| ||The Carnival event provides the intangible benefit of a free event for
members of the public and community which forms an important part of
the towns event calendar.
In order to facilitate this, the principal roles and responsibilities of the
Trustees are as follows:-
- to ensure the event is financially sustainable in activities that are
undertaken;
- to ensure sufficient reserve funds are available for the event in terms
of cash at bank for unforeseen liabilities and safeguarding of the
event;
- for defining and ensuring the fulfilment of all functions necessary to
hold the event to include adhering to all statutory regulations
including relevant applications and consents and liaison with the
relevant local authorities and emergency services;
- to ensure sufficient volunteers are sourced to form a committee and
undertake the organising and arrangements of the event. In addition
to ensure sufficient volunteers are sourced to assist the running of
the event itself on the day;
- to distribute any funds considered surplus, to local charities and good
causes in accordance with the constitution and supporting guidance
forming part thereto.| ## **Additional details of objectives and activities (Optional information)** |You**may choose**to include
further statements, where
relevant, about:
•
policy on grantmaking;
•
policy programme related
investment;
•
contribution made by
volunteers.|It is in principal, considered inappropriate for the Carnival charity to
apply for grants and aid from Local Authorities due to the healthy
income which is raised via various the income streams (as described in
Section E).
Subject to the trustees, agreement and discretion; any donation follow
and adhere to the Donation Practice Statement.| |---|---| Ringwood Carnival CIO - Trustees Annual Review October 2025 3 ## Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|The following items are considered prudent in the achievements of the
charity for the 2024 period:
- a successful event enjoyed by a significant number of participants and
spectators across the day.
- continued sustainability of the CIO to enable longevity of the event
itself;
- High levels fund raised through sponsorship, fund raising activities,
street collection, VIP area, Village Green stalls and other misc. income
streams;
- record entrants (in modern era) in procession entries in the afternoon
parade;
- strong financial donations made to local charities and good causes;| |---|---| ## **Section E Financial review** |**Brief statement of the charity’s**
**policy on reserves**|The Trustees review the residual amount of cash at bank after all
liabilities have been fulfilled. This review then establishes how much
should be retained to cover unforeseen liabilities, any early expenditure
needed for next year’s event and any capital investment or other extra
ordinary expenditure planned. Only then will surplus funds be made
available for donation to approved worthy causes.| |---|---| **Details of any funds materially** The Ringwood Carnival CIO is not currently in a deficit position. **in deficit** ## **Further financial review details (Optional information)** - You **may choose** to include The principal source of funding for the event is via sponsorship from local additional information, where businesses and organisations. Other income streams are generated from relevant about: a Funfair levy, a street collection, related fundraising events and the sale • the charity’s principal of pitches to traders. sources of funds (including any fundraising); Expenditure covers the fixed statutory costs, safety and welfare facilities, - • how expenditure has entertainment and performer charges as well as advertising of the event. supported the key objectives Expenditure is generally in line with approved pre-event budget which of the charity; ensures the event is safely run and to a professional standard as - • investment policy and possible. objectives including any ethical investment policy Surplus funds are donated to local charities and good causes at the - adopted. discretion of the Trustees. **Section F Other optional information** Ringwood Carnival CIO - Trustees Annual Review October 2025 4 None ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Full name(s) **|**Ben Salsbury**(Electronic)|**Linda Card**(Electronic)|| |---|---|---|---| ||||| |**Position (eg Secretary,**
**Chair, etc)**|
Chairman|Secretary|| ||||| |**Date**|26/10/2025||| Ringwood Carnival CIO - Trustees Annual Review October 2025 5 ## Ringwood Carnival Society - 1207443 Charity Commission Annual Return SECTION 2/ Independent Examiners Report Ringwood Carnival CIO - Trustee Annual Report YE 2024 ## **Independent examiner's report to the trustees of Ringwood Carnival CIO** I report to the trustees on my examination of the accounts of the Ringwood Carnival Society (the Trust) for the year ended 31[st] December 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be. Signed: Date: 14/10/25 Name: Zoe Rhymes ## Ringwood Carnival CIO - 1207442 ## Charity Commission Annual Return SECTION 3/ Account Overview to Year Ending 31/12/23 Ringwood Carnival CIO - Trustee Annual Report YE 2024 ## **RINGWOOD CARNIVAL** ## **INCOME AND EXPENDITURE ACCOUNT** ## **FOR THE YEAR ENDED 31st DECEMBER 2024** |**2023**
**£**
15,786
9,235
0
6,264
840
1,692
1,890
0
984
**36,690**
1,550
3,438
4,182
0
5,450
0
5,782
850
801
2,500
418
802
2,295
75
2,400
444
1,590
0
1,605
0
0
**34,181**
**2,509**
1,545
1,153
253
**5,461**
6,411
**(950)**|**INCOME**
Sponsorship
Fairground and Trade Stands
Toilet Hire reimbursement
Street Collection
Membership
Gift Aid / Grants
Carnival Cups
Carnival Bar
Other Income
**EXPENDITURE**
Float Prizes
Equipment Costs / Hire
Security
First Aid
Bands and Entertainment
PA Systems
Procession Costs
Royalty Costs
Insurance
Fireworks
Members Costs
Signs, Bunting, Advertising and Printing
Carnival General Expenses
Coin Sorting / Web Design
Storage Costs
Sponsorship of Council Flower Displays/Events
Carnival Cups
Carnival Bar
Other
Carnival Unplugged
Greyfriars Live on the Lawn
**NET SURPLUS - CARNIVAL 2024**
**Add**
Soiree
Quiz Night
Bank Interest
**SURPLUS OF INCOME OVER EXPENDITURE**
**Charitable Donations**
**TRANSFERRED TO RESERVES**
_M. Cracknell-Burt_|**2024**
**£**
16,690
8,398
1,030
6,653
886
4,655
2,340
6,451
1,077| |---|---|---| |||**48,179**| |||1,550
3,958
3,080
1,009
6,490
2,115
7,430
500
837
2,500
756
1,333
2,720
0
0
466
2,131
2,761
360
500
200| |||**40,697**| |||| |||**7,483**| |||1,337
1,084
373| |||**10,276**| |||5,762| |||**4,514**| |||| ||Treasurer
_Zoe Rhymes_|| ||Independent Examiner|| |39,642
40,592
(950)|Total Income
Total Expenditure|50,973
46,459
4,514| |2400
**1,450**|Queen's float refurbishment / Storage Container purchase
TOTAL PROFIT
**4,514**
Printed||