2025-12-31-accounts

Kilham Village Hall AGM 17[th] February 2026

Chair’s Report for period February 2025-January 2026

Summary of achievements

In August the memorial Bench for Jean Wilson was installed to the front of the hall and at the same time we used reserves to replace the wooden ramp to the rear fire exit, with a wider, much safer concrete ramp , addressing our second highest risk on our risk register.

The highest risk on our risk register was the old stage, both in terms of its safe erection, but also when stored away. It was also very heavy requiring a minimum of four people. In September a new stage was purchased from reserves, and the old stage recycled. The new stage is lightweight but robust, easy to handle and erect, and stores safely in the locked storeroom.

Nigel Rowlands was employed one day per month over summer to maintain the grounds , including clearing fallen leaves. Garden waste was then kindly taken to Driffield tip by Phil Gilmartin in his car. In January 2026, Nigel cleared a pathway in the snow to the hall and cleared the steps, gritting to maintain access during the worst of the January snow, but the bad weather resulted in many regular bookings being cancelled.

Grants

In July the East Riding of Yorkshire Council announced a new funding round under its “Do It for East Yorkshire” banner, and the remit matched one of our priority objectives of upgrading the kitchen facilities . Our application was strengthened by collaborating with Kilham Playing Fields Association who needed more capacity for three events they were planning over the winter months, and they also provided a case study as part of the post grant reporting requirements. The award of around £6,000 was notified in Autumn and we were able to have the new facilities installed in time for the KPFA events. The upgrade also addressed one of the risks identified on our risk assessment, with the boiler now moved to a safer location, it reduced the need to bring pre-warmed food from home, and the counter-top access has been blocked to avoid unexpected ingress, especially by small children, into the cooking area. Post award reporting will be completed by the end of January.

In September Northern Power announced a funding opportunity with a short deadline, but we were able to use much of the work already done for the previous, unsuccessful solar application, and in late December we were notified of our success, with around £14,500 granted to install solar panels and storage batteries . Work is scheduled to start in February. Huge thanks to Chris Jessop for his work on this grant.

Activities

The year started with a sketch show “From Here to Absurdity” which was held on 21[st] February, followed by the Spring Craft Fair on 12[th] April, and a Jazz night on 6[th] June, although the latter only had an audience of 27 which was disappointing. We had planned a series of 4 different adult learning courses over the summer, but with limited uptake, only the air fryer sessions went ahead, and on minimum numbers. Committee-organised activities resumed on 25[th] October with a Bad Apple Theatre production, and on 15[th] November the Christmas Craft Fair. These activities run by committee members are onerous to organise, and live performances are not well attended. Therefore, more support is needed, or the number of fundraising events

organised by committee members will have to be reduced. The Christmas craft fair is our most successful event for fund-raising and a special thank you to Carol Jessop, as overall event manager, and to volunteers in the kitchen team, for making it such a success.

Trustees and supporters

Nigel and Vanda Rowlands stepped down as Caretaker and H&S Officer respectively at the 2025 AGM, and we have yet to fill the Caretaker role. However, the H&S Officer responsibilities have been split into the Fire Officer role, now held by Tim Marshall, and the H&S Officer role held by Katie Tanner. Our grateful thanks to Tim and Katie for stepping forward. As indicated earlier, Nigel was engaged one day per month over the summer to maintain the garden areas, but we are very keen to appoint a new committee member as Caretaker, in addition to paid maintenance work where professionals are employed.

I take this opportunity to thank Glyn Wilson, who is stepping down this year following 4 years in the role of Minutes Secretary. This is a key role, and Glyn has been diligent and amazing at turning 90 minutes of discussion into a neat, clear and concise record. Thank you so much. The committee is therefore seeking a new Minutes Secretary as a matter of urgency.

We continue to rely heavily on the happy to help group and hope to expand this essential additional support network.

Plans 2026/2027

The kitchen upgrade will hopefully lead to an increase in bookings, and the new stage will enable live performances without the onerous addition of needing to construct and dismantle the old stage. The solar panels will help reduce energy costs, and I am satisfied that we have a safe, well maintained and fit for purpose village hall. It is one of the best, if not the best, in the East Riding, but I may be bias.

2027 will see the 800-year centenary of the Royal Charter for Kilham Village to hold a Fair on the green. I would like to think this remains on the agenda and there will be strong support for some form of recognition, which will no doubt involve the village hall.

The only remaining upgrade on our original wish-list is the toilet block. In addition, we have mentioned in recent grant applications that we would like to move away from fossil fuel completely and perhaps install an EV charging point. These are all subject to the availability and success of grants and will be for the next Chair to oversee with appropriate support.

Thank you

As notified to the committee in early January, I am standing down from the committee at the February 2026 AGM, after 4 years in the role of Chair. I am proud of what we have achieved as a team in those years and thank all committee members and happy to help group member for the part they played in that success. I remain happy to help where I can and wish the committee and this brilliant village hall every success for the future.

Jennifer A Gilmartin

Retiring Chair, Kilham Village Hall

1207436

Kilham Village Hall

Recei ts and a ments accounts p p y

CC16a

For the period 01-Jan-25 To 31-Dec-25 from

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Revenue from Hire of Hall	12,721		0	0	12,721		10,212
Revenue from Lottery	1,730		0	0	1,730		1,708
Bank Interest	738		0	0	738		744
Other Income	161		0	0	161		152
Events	2,693		0	0	2,693		2,881
			0	0	0		0
Other Grants	0		18,081	0	18,081		20,033
Sub total(Gross income for AR)	18,043		18,081	0	36,124		35,731
A2 Asset and investment sales, (see table).
	-		-	-	-
	-		-	-	-		-
Sub total	-		-	-	-		-
Total receipts A3 Payments
			18,081	-	36,124		35,731
Expenditure Hall Untilities	3,710		-	-	3,710		3,744
Expenditure Hall Repairs & Maintenance	6,018		-	-	6,018		1,965
Expenditure Cleaning & Gardening	3,899		-	-	3,899		2,390
Misc Expenditure	2,044		-	-	2,044		1,262
Expenditure Insuance & Health & Safety	878		-	-	878		1,050
Events	763		-	-	763		917
Legal Fees	2,587		-	-	2,587		3,842
Grant funded works	3,327		3,625	-	6,952		19,976
Sub total	23,224		3,625	-	26,849		35,146
A4 Asset and investment purchases, (see table)
	0		0	0	0
	0		0	0	0
Sub total	0		0	0	0		-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
			3,625	-	26,849		35,146
	5,181 -		14,456	-	9,275		585
	32,382		32,382 -	-	-		-
	5,090		32,382	-	37,472		36,887
	32,291		14,456	-	46,747		37,472

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use	Details Bank Account Cash in Hand Deposit Account Total cash funds (agree balances with receipts and payments account(s)) Details		Unrestricted funds to nearest £	Restricted funds to nearest £		Endowment funds to nearest £
			1,538	14,456		-
				-		-
			30,753	-		-
			32,291	14,456		-
			OK			OK
			Unrestricted funds to nearest £			Endowment funds to nearest £
			-	-		-
			-	-		-
			-	-		-
			-	-		-
			-	-		-
			-	-		-
	Details		Fund to which asset belongs	Cost (optional)		Current value (optional)
				-		-
				-		-
				-		-
	Details		Fund to which asset belongs	Cost (optional)		Current value (optional)
	Land and Buildings known as Kilham Village Hall		Unrestricted	-		-
	Audio Visual System		Unrestricted	-		-
	Adjustable Stage		Unrestricted	-		-
				-		-
				-		-
				-		-
	Details		Fund to which liability relates	Amount due (optional)		When due (optional)
	Grant for Solar and battery project received December - unspent as at year end.		Restricted	14,456
				-
				-
	Signature		Print Name
						Date of approval

Inde ndent Financial Examinerfs Re Kilham Vllla e Hall rt to the Members of This document represefttsa ￿POrt on the a￿unts Of￿1hOM Vtlla8e Hall (Charity Reg. No.12074361 lor ihepareTrJ¢n8 31st De[em￿r2025 followin8an kndepth review of ihe accounts presented to fte5pMslblilry olthe Exlrnlner IhemembErsol Kllh•m Vllw Hall •rt responS5￿e fof the prepar•tknn of the accountsand are olan opfjAkn thji an examlnation will gJffKe. Aslndependert E¥amlner. It Is respons(blltty to.. Éxam1￿ the o¢counts and rekted documentatbn: State tothetsffl￿rs and members oltheAssocknIK)n anyrnatters that(￿ to my ottentlon. J) examinat￿)n indudes a r￿￿ewofthÈ arrountin8 retord5 kept tythÈ charltyarJ a rfjmparison of Ihe presented wfth thest te¢ords. It a150 I￿ude$ consbJerath)ftof afiy unusual 6ternsor sdosures lfi thè attounts and seekineexpl8nath)n from you asollkers of ￿ A￿l￿at￿n corKÈrnity5wth ffl•tter5.The pro￿d￿reSU￿￿ertakendO Th￿t Pr￿+￿e allevhJtrKe that wouhj be requlred In anaudrfl however, 85the accountsaw lessthan £25,Cts). the e¥•mlnaiknn mtets the requirementsof the rele¥antAttsand Regutstions aTrJ would sufffte. IndeP￿ert Eh7ffl1nerf3Ststement Itonfimith I hoveexamtsd the accounis and ass￿￿31ed doCUTh￿Of Kilham Village Hall and aDth5ethat Tho matterhascome io mYattent￿n durfnE the exarnlr￿tbn whkh woukl prevent instatingthat U*accounts have been prepared in ¥ proper finaffiC￿￿ manner. ¥Jnd rwrds Mark H. Stone Coits8es Eaststreel Kllham Drftheld ID25 4RE