¢nilwort Kenilworth Runners ANNUAL REPORT AND AccouNTS Year ended 31 March 2025 K¢nilworth Runners is an Ass(Kiation Clwitable tncoTporated Organisation in England and Walcs Umber 1206878)
¢nilworffi Page The Club............ Trustees, Report... Financial Review.............. . Structure and Governance................. Objects Independent Examiner's Report................ Statement of Financial Activities ................ . 10 Balance Sheet.......... Notes to the Accounts ...... 12
¢llllwor The Club Kenilworth Runners is an established, friendly and sUPPOrtive road and cross country running club with over 300 members. based in Warwickshire. During the year, the Trustees and their roles in the Society were: Chair Secretary Treasurer Membership Secretary Lead Welfare Officer DBS Verifiers & Welfare Officers Men's Captsins Women's Captain Head Coach Kit Officer Youth Section General Trustees Rob Carr Richard Clarke Lorne Williams Neill Butler Clare Crofts Clare Crofts / Richard Clarke l Jenny Vaughan Neil Cressy / Ryan Baker Kelly Burnett-Nicholl Dave Pettifer Kara Wasley Colin Bailey Hannah Jones. Purewal, Melanie Beasley, Michael Reddy, Simon Dunnett The Chair, Secretary and Treasurer were appointed as initial Trustees by approval of the constitution by the Charity Commission on 5 February 2024. They and all other Trustees, except Harry Purewal, were elecied by the members ai an AGM on 25 April 2024. Harry Purewal was appointed on 24 July 2024. No trustees left during the year. All Trwstees are elected for three-year periods by members of the Club at the AGM with the Chair, Secretary, Treasurer, Membership Secretary, Lead Welfare Officer, DBS Verifier, Men's Captain and Women's Captain elected to their specific posts. The Trustees received no remuneration for their role during the year. A number of members, including 5 Trustees received free membership of the Club with a value of £52 each. Disclosure and Barring Service
¢nilwort Trustees, Report The Trustees of Kenilworth Runners are pleased to present this report outlining the club's activities. achievements, and commitment to public benefit during the past year. Objectives and Public Benefit Kenilworth Runners exists to promote amateur njnning in our community by providing opportunities, facilities, and structured programmes for participation. We are committed to inclusivity, accessibility. and public benefit, ensuring that our activities contribute positively to both individuals and the wider community. This year, we strengthened our commitment to these principles by: Offering weekly club runs, coached sessions and youth training to all members. Supporting athletes across various levels and backgrounds, including our couch to sk programme and hosting the Refugee Run Club at our half marathon. Promoting inclusion by hosting a guest night and a fema]e-only youth training session to encourage participation among young women in the sport. Migrating our club's social media community to WhatsApp, streamlining our engagement and cornrnunication channels. Achievements and Perfonnance Throughout the year, Kenilworth Runners organised and participated in numerous events that reinforced our mission and enhanced public benefit: Warwiekshire Road Race League: High level of member participation in the regional road racing league with the Women's Masters team finishing I , Women's Seniors 2. and Men's Seniors 2nd overall. Two Castles Run: Our first year leading this major event in its 40 year, demonstrating our commitment to local racing and fimd raising. As well as giving grants directly to charities from the proceeds of the run, we reserved places for Myton Hospice. enabling them to raise a further £23,888.
¢llllworffi Cross Country League: Men's Senior team achieved promotion to Division 2 for next season. Women's team was competitive and remains in Division 2. Kenilworth Half Marathon: Hosted our flagship race for the 24 time with a third of the membership volunteering in suppx)rt of the event. Grant.Making and Community Support Kenilworth Runners, newly formalised grant-making process aims to support individuals and initiatives that align with our mission. By streamlining applications and approvals, we are ensuring that resources are allocated effectively to encourage running participation and community benefit. Looking Forward As we move into the next year, our priorities will focus on expanding our reach to more runners and finding better ways to serve our membership and community. We remain dedicated to ensuring that running remains a vehicle for personal growth, well-being, and ckwitable impact in Kenilworth and beyond. On behalf of the Trustees, we thank all members, volunteers, sponsors, and partners who have contributed to another successful ywar. We look forward to continuing our journey and building upon our achievements.
¢nilwort Financial Review l. The Club became a Charitable Incorporated Organisation with an effective date for accounting purposes of l April 2024. The accounts which fonn part of this report show comparison figures for the 15 months ended 31 March 2024 when the Club was an incorporated organisation. 2. The Income and Expenditure Account shows a sury)lus of £4,732 (including a £5.000 transfer from Rotary in respect of a contingency fund they held related to the Two Castles Run for which the Club is in the process of taking ownership) for the year to 3l March 2025. This compares with a £9,851 surplus (including a £5.000 contingency transfer) for the 15 months to 31 March 2024. 3. £20,764 was distributed to local and national charities, representing around 500/0 of the profits from the Kenilworth Half Marathon and l OOO/o of the net proceeds from the Two Castles Run. A sub-committee has been established to review charitable contributions. 4. In line with our charitable status, the club funded various cross country and relay races, together with track and facilities for the youth section. S. Reserves now stand at £45,837 (£41,105 at 31 March 2024). These include £10,000 from the Two Castles contingency fund and £5,000 representing a loan to Kenilworth Wardens Sp)rts Club. 6. Reserves are currently higher than the target set by the Club's Reserves Policy. This current target is £35,000, based on a calculation of £20,000 plus the value of contingency fund transferred to the Club in respect of the Two Castles Run plus the value of the loan to Kenilworth Wardens. 7. Total stock stands at £5,148 tollowing write ofts of £1,213 of kit in the year. Stock includes an original and prints of a watercolour. 8. The cash position is healthy at £39.842. During the year. we opened two interest bearing notice accounts with Lloyds Bank.
¢nilwort Structure and Governance The Club is an Association Charitable Incorporated Organisation (CIO) in England and Wales and is govemed by a constitution which has been approved by the Charity Commission for England and Wales and can only be changed by agreement of the members and fillther approval by the Commission. The Club has been in existence for many years as an incoryorated organisation. The Club became a CIO following approval by the Charity Commission on 5 February 2024 and agreement by the members at an AGM on 25 April 2024, with an effective date for accounting purposes of l April 2024. The accounts which fonn part of this report show comparison figures for the 15 months ended 31 March 2024 when the Club was an incorporated organisation. The Club has a set of Club rules initially approved by the members, which can be amended by the Trustees. The Club h&8 policies in respect of the following: Health & Safety Inclusion Privacy Training Supp)rt Grant Making Reserves The address of the Club's principal and registered office is 19 De Montfort Road, Kenilworth, CV8 IDE, UK. Reserves Policy Reserves are part of a charity's unrestrirted funds that are freely available to spend on any of the charity's purposes. The Code of Governance for Charities and IPC (guideline 6.3.1) states that'while all charities should maintain some level of reserves to ensure long terni financial sustainability, the charity should disclose its reserves policy in the annual report"
¢nllwor Kenilworth Runners, income derives principally from member subscriptions and profits from races. Expenditure is wide ranging, but includes subsidised races. training facilities and social events. Reserves are required as a buffer for unexpected items, for example COVID, tsx liabilities and legal challenges. We will aim to maintsin a level of reserves in excess of £20,000 (representing annual membership fees for around 400 members) excluding the Two Castles Run contingency fund and the Kenilworth Wardens loan. This px)licy is reviewed on at least an annual basis. Objects The Club's objects, as set out in its constitution, are: To advance the amateur sport of running in Kenilworth and its surrounding area for the public benefit by the provision of facilities and services for participation in the sport of running. To further such general charitable purposes according to the law of England and Wales by any means as the Trustees shall in their discretion detern]ine.
enilwortl Independent Examiner's Report I report to the Trustees on my examination of the accounts of Kenilworth Runners for the year ended 31 March 2025. I am a member of the Club but receive no benefit other than those benefits available to all members. As the Club's Trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Club's accounts arrIed out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirni that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Neil Smith ACMA Independent Examiner
enilworffi Statement of Financial Activities for the year ended 31 March 2025 Note 2025 2024 15 months Ii)come from.. Member subscriptxons External wes Trading tIvitieS Int¢r¢5t Other 7J46 54,626 2,040 1.185 8.370 40,024 2.540 643 410 Totsl lts¢om• 65241 51,987 Expendtture on ¢h8ritable activities: GrAnts Extemal races Club races Trainiftg Other 20,764 28,068 3,037 4920 126 3.760 22,222 4.048 5.901 254 Total ezpendl¢ure on ¢hArllabl¢ a¢dvlde8 5&915 36,185 Eipenditure on other Activtiies: Cost of sales Sponsorship Social activities Volunteer and life member benefits 1,915 673 3.367 762 4,234 667 732 2294 TotAI eipeAdlture OD Other actlvlt 10.951 Total ex1lIre 65J09 47.136 Net IDeome l (¢xpeadliure) 4,851 Transfer from Rotsry Club 5.000 Net movement in hndi 732 9.851 Re¢oneiliation of funds: Total funds broughi torward Tot e*rrkd forwanl 41,105 31.254 41.105 io
¢nilwort Balance Sheet as at 31 March 2025 Note 2025 2024 Current asscts: Stocks Debtors.. Amounts falling due within one year Debtors: Amounts falling due after m(Ke than one year Cash at bank and in Iwid 5,148 6.880 2.916 7.450 39,842 27,864 Li&bilitie$'. Creditors: Amounts falling due within one year {4.999) {4.005) Total net aJ•ets 45837 41,105 The funds of the Club: To¢al Club fondl 4&837 41.105 Club funds include £1 0,000 (2024: £5,000) transferred to the Club from Rotary Club of Kenilworth. This is intended as contingency in respect of the Two Castles race, the responsibility of organising which is in the process of being transferred from Rotary to the Club. The notes on pages 12 to 17 fonn part of th¢K fmancial stat¢mcnts. The financial statements were approved by the Board of Trustees, authorised for issue on 1° May 2025 and Sied on their behalf by: Rob Carr Chair Lorne Williams Treasurer
enilwort Notes to the Financial Ststements l. Accoiinting policies Since the Club's annual income is below £250,000, the Club may produce accounts on a receipts and payrnents basis. However, the Club has chosen to produce accounts on an accnlS basis in accordance with the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective l January 2019)" Accounting convention The financial statements are prepared on a going concern basis under the historical cost convention. The going concern basis is considered appropriate due to the strength of the Club's balance sheeL which would allow the Club to continue to operate if there was either a significant and prolonged reduction in income or an unexpected increase in costs, or b)th. Income Income is recognised in the financial statements when the Club is legally entitled to the income, receipt is probable, and the amount can be measured with reasonable accuracy. It is deferred when it relates to future accounting periods. Stocks Stocks are valued at the lower of cost and net realisable value if considered material by the Trustees. 12
¢nlllltorffi 2. Income 2025 2024 IS months Member subscriptions 7J46 8.370 ExteTnal Kenilworth Half Marathon Two Castles PAce May Day Races 36261 18J08 57 54ffj26 2,040 33,093 5,246 1,685 40.024 2,540 Trading activitics Interest Interest on loan Bank interest SUltotAl Other Tol41 IA¢Olne 564 79 643 410 51.987 71)0 l.J85 Member subscriptions relate to a paying membership of 306 at 31 March 2025 (2024: 293). In addition 12 members are life members (2024: 12) and 16 members (2024: 22) receive free membership in recognition of work done for the Club. Total membership is 334 (2024: 327). Trading activities largely represents sales of club kit to members. 13
¢nilwort 3. Expenditure Note 2025 2024 15 months Expenditure on charitable activities 20,764 3,760 External w¢s Kenilworth Half Marathon Two Castles Race May Day Ra¢es SuKtotal Club races Training Other To¢91 expendilure OD ¢harltable ac¢lvltle 20,094 7,544 430 28,068 3,037 4,920 126 56,915 19,989 920 1,313 22,222 4,048 5,901 254 36.185 Expenditure on other activities Cost of s&l¢s Sponsorship Social activities Volunteer and life member benefits Other Writc off of ()Id kit Website and similar costs Storag¢ shed Free kit Marathon bus ECJM venu¢ Tents Legal settlement Legal 8dvice on structure Other 1007 667 3,094 732 1,915 673 3,367 762 1213 670 820 626 148 357 207 593 200 600 349 io 270 131 SulFtot&l Total expenditure on otber activities 2,294 8594 4,234 10,951 Totsl expenditure 65,509 47,136 Sponsorship was paid to Kenilworth Sporting Club whose facilities are used by the Club. 14
enllworffi Social activities is the cost of a subsidy in respect of the Christmas paty and refreshments provided monthly following a Club race or training run. Volunteer and life member benefits are the cost of subscriptions to England Athletics in respect of life members and members who have been awarded free membership (including 5 Trustees) in recognition of work done for the Club. No other remuneration or benefits were paid to Trustees in the Cuent or prior year. The Club had no employees in the current or prior year. 4. Transfer from Rotary Club During the year £5,000 (2024: £5,000) was received from Rotary Club of Kenilworth. This is intended as contingency in respect of the Two Castles race, the responsibility of organising which is in the process of being transferred from Rotary to the Club. 15
¢nllwor 5. Grants Grants to charities and other non-profit-making organisations were made as follows: Note 2025 2024 15 months Kenilworth Centre Kenilworth Wardens Sports Club Wa*r Aid Guide Dogs for the Blind Park Hill Junior School Wanvickshire Association Lily Mae Foundation Evelyn's Gift Tastelife Priorsfield School Arden Forest Girls Wildcats Leek Wootton SC SWF"r CALM Kenilworth 8¢hwl Myton Flospice MSAT Step Kids British Blind Sp)rt A17heimers Society Dogs Trust Totsl grauts 710 2.935 500 500 200 350 500 500 500 212 420 941 zoo 20.764 3.760 In some cases, grants were made in return for organisations assisting with marshalling at external Club races. 6. Stocks Stocks largely represent Club kiL 16
tnllworffi 7. Debtors: amounts falling due within one year This represents payments made in respect of external Club races due to take place in the subsequent financial year and (for the year ended 31 March 2025 only) a loan of £5,000 made to Kenilworth Wardens Community Sports Club (see note 8). 8. Debtors: amounts falling due after more than one year This represents a loan of £5,000 made to Kenilworth Wardens Community Sports Club in November 2017. During the year the Club agreed that accrued interest on this loan would be written off as a grant-in-kind to Kenilworth Wardens. The principal has been repaid following the year ended 31 March 2025. 9. Creditors: amounts falling due within one year This represents receipts of enty fees in respect of external Club races due to take place in the subsequent financial year and advance payments. 17