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Kenilworth Runners
ANNUAL REPORT AND AccouNTS
Year ended 31 March 2025
K¢nilworth Runners is an Ass(Kiation Clwitable tncoTporated Organisation in England and
Walcs ￿Umber 1206878)

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Page
The Club............
Trustees, Report...
Financial Review.............. .
Structure and Governance.................
Objects
Independent Examiner's Report................
Statement of Financial Activities ................ .
10
Balance Sheet..........
Notes to the Accounts ......
12

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The Club
Kenilworth Runners is an established, friendly and sUPPOrtive road and cross
country running club with over 300 members. based in Warwickshire.
During the year, the Trustees and their roles in the Society were:
Chair
Secretary
Treasurer
Membership Secretary
Lead Welfare Officer
DBS Verifiers & Welfare
Officers
Men's Captsins
Women's Captain
Head Coach
Kit Officer
Youth Section
General Trustees
Rob Carr
Richard Clarke
Lorne Williams
Neill Butler
Clare Crofts
Clare Crofts / Richard Clarke l Jenny
Vaughan
Neil Cressy / Ryan Baker
Kelly Burnett-Nicholl
Dave Pettifer
Kara Wasley
Colin Bailey
Hannah Jones. Purewal, Melanie
Beasley, Michael Reddy, Simon Dunnett
The Chair, Secretary and Treasurer were appointed as initial Trustees by approval
of the constitution by the Charity Commission on 5 February 2024. They and all
other Trustees, except Harry Purewal, were elecied by the members ai an AGM
on 25 April 2024. Harry Purewal was appointed on 24 July 2024. No trustees
left during the year.
All Trwstees are elected for three-year periods by members of the Club at the
AGM with the Chair, Secretary, Treasurer, Membership Secretary, Lead Welfare
Officer, DBS Verifier, Men's Captain and Women's Captain elected to their
specific posts.
The Trustees received no remuneration for their role during the year. A number
of members, including 5 Trustees received free membership of the Club with a
value of £52 each.
Disclosure and Barring Service

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Trustees, Report
The Trustees of Kenilworth Runners are pleased to present this report outlining
the club's activities. achievements, and commitment to public benefit during the
past year.
Objectives and Public Benefit
Kenilworth Runners exists to promote amateur njnning in our community by
providing opportunities, facilities, and structured programmes for participation.
We are committed to inclusivity, accessibility. and public benefit, ensuring that
our activities contribute positively to both individuals and the wider community.
This year, we strengthened our commitment to these principles by:
Offering weekly club runs, coached sessions and youth training to all
members.
Supporting athletes across various levels and backgrounds, including our
couch to sk programme and hosting the Refugee Run Club at our half
marathon.
Promoting inclusion by hosting a guest night and a fema]e-only youth
training session to encourage participation among young women in the
sport.
Migrating our club's social media community to WhatsApp, streamlining
our engagement and cornrnunication channels.
Achievements and Perfonnance
Throughout the year, Kenilworth Runners organised and participated in
numerous events that reinforced our mission and enhanced public benefit:
Warwiekshire Road Race League: High level of member participation in
the regional road racing league with the Women's Masters team finishing
I , Women's Seniors 2. and Men's Seniors 2nd overall.
Two Castles Run: Our first year leading this major event in its 40 year,
demonstrating our commitment to local racing and fimd raising. As well
as giving grants directly to charities from the proceeds of the run, we
reserved places for Myton Hospice. enabling them to raise a further
£23,888.

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Cross Country League: Men's Senior team achieved promotion to
Division 2 for next season. Women's team was competitive and remains
in Division 2.
Kenilworth Half Marathon: Hosted our flagship race for the 24 time
with a third of the membership volunteering in suppx)rt of the event.
Grant.Making and Community Support
Kenilworth Runners, newly formalised grant-making process aims to support
individuals and initiatives that align with our mission. By streamlining
applications and approvals, we are ensuring that resources are allocated
effectively to encourage running participation and community benefit.
Looking Forward
As we move into the next year, our priorities will focus on expanding our reach
to more runners and finding better ways to serve our membership and community.
We remain dedicated to ensuring that running remains a vehicle for personal
growth, well-being, and ckwitable impact in Kenilworth and beyond.
On behalf of the Trustees, we thank all members, volunteers, sponsors, and
partners who have contributed to another successful ywar. We look forward to
continuing our journey and building upon our achievements.

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Financial Review
l. The Club became a Charitable Incorporated Organisation with an effective
date for accounting purposes of l April 2024. The accounts which fonn part
of this report show comparison figures for the 15 months ended 31 March
2024 when the Club was an incorporated organisation.
2. The Income and Expenditure Account shows a sury)lus of £4,732 (including a
£5.000 transfer from Rotary in respect of a contingency fund they held related
to the Two Castles Run for which the Club is in the process of taking
ownership) for the year to 3l March 2025. This compares with a £9,851
surplus (including a £5.000 contingency transfer) for the 15 months to 31
March 2024.
3. £20,764 was distributed to local and national charities, representing around
500/0 of the profits from the Kenilworth Half Marathon and l OOO/o of the net
proceeds from the Two Castles Run. A sub-committee has been established to
review charitable contributions.
4. In line with our charitable status, the club funded various cross country and
relay races, together with track and facilities for the youth section.
S. Reserves now stand at £45,837 (£41,105 at 31 March 2024). These include
£10,000 from the Two Castles contingency fund and £5,000 representing a
loan to Kenilworth Wardens Sp)rts Club.
6. Reserves are currently higher than the target set by the Club's Reserves Policy.
This current target is £35,000, based on a calculation of £20,000 plus the value
of contingency fund transferred to the Club in respect of the Two Castles Run
plus the value of the loan to Kenilworth Wardens.
7. Total stock stands at £5,148 tollowing write ofts of £1,213 of kit in the year.
Stock includes an original and prints of a watercolour.
8. The cash position is healthy at £39.842. During the year. we opened two
interest bearing notice accounts with Lloyds Bank.

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Structure and Governance
The Club is an Association Charitable Incorporated Organisation (CIO) in
England and Wales and is govemed by a constitution which has been approved
by the Charity Commission for England and Wales and can only be changed by
agreement of the members and fillther approval by the Commission.
The Club has been in existence for many years as an incoryorated organisation.
The Club became a CIO following approval by the Charity Commission on 5
February 2024 and agreement by the members at an AGM on 25 April 2024, with
an effective date for accounting purposes of l April 2024. The accounts which
fonn part of this report show comparison figures for the 15 months ended 31
March 2024 when the Club was an incorporated organisation.
The Club has a set of Club rules initially approved by the members, which can be
amended by the Trustees.
The Club h&8 policies in respect of the following:
Health & Safety
Inclusion
Privacy
Training Supp)rt
Grant Making
Reserves
The address of the Club's principal and registered office is 19 De Montfort Road,
Kenilworth, CV8 IDE, UK.
Reserves Policy
Reserves are part of a charity's unrestrirted funds that are freely available to
spend on any of the charity's purposes.
The Code of Governance for Charities and IPC (guideline 6.3.1) states that'while
all charities should maintain some level of reserves to ensure long terni financial
sustainability, the charity should disclose its reserves policy in the annual report"

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Kenilworth Runners, income derives principally from member subscriptions and
profits from races. Expenditure is wide ranging, but includes subsidised races.
training facilities and social events.
Reserves are required as a buffer for unexpected items, for example COVID, tsx
liabilities and legal challenges.
We will aim to maintsin a level of reserves in excess of £20,000 (representing
annual membership fees for around 400 members) excluding the Two Castles
Run contingency fund and the Kenilworth Wardens loan.
This px)licy is reviewed on at least an annual basis.
Objects
The Club's objects, as set out in its constitution, are:
To advance the amateur sport of running in Kenilworth and its surrounding
area for the public benefit by the provision of facilities and services for
participation in the sport of running.
To further such general charitable purposes according to the law of
England and Wales by any means as the Trustees shall in their discretion
detern]ine.

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Independent Examiner's Report
I report to the Trustees on my examination of the accounts of Kenilworth Runners
for the year ended 31 March 2025.
I am a member of the Club but receive no benefit other than those benefits
available to all members.
As the Club's Trustees, you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Club's accounts ￿arrIed out under
section 145 of the 2011 Act and in carrying out my examination, I have followed
all the applicable Directions given by the Charity Commission under section
145(5)(b) of the Act.
I have completed my examination. I confirni that no material matters have come
to my attention in connection with the examination which gives me cause to
believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of
the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning
the fonn and content of accounts set out in the Charities (Accounts and
Reports) Regulations 2008 other than any requirement that the accounts
give a 'true and fair, view which is not a matter considered as part of an
independent examination.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable
a proper understanding of the accounts to be reached.
Neil Smith ACMA
Independent Examiner

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Statement of Financial Activities
for the year ended 31 March 2025
Note
2025
2024
15 months
Ii)come from..
Member subscriptxons
External wes
Trading ￿tIvitieS
Int¢r¢5t
Other
7J46
54,626
2,040
1.185
8.370
40,024
2.540
643
410
Totsl lts¢om•
65241
51,987
Expendtture on ¢h8ritable activities:
GrAnts
Extemal races
Club races
Trainiftg
Other
20,764
28,068
3,037
4920
126
3.760
22,222
4.048
5.901
254
Total ezpendl¢ure on ¢hArllabl¢ a¢dvlde8
5&915
36,185
Eipenditure on other Activtiies:
Cost of sales
Sponsorship
Social activities
Volunteer and life member benefits
1,915
673
3.367
762
4,234
667
732
2294
TotAI eipeAdlture OD Other actlvlt
10.951
Total ex1￿lI￿re
65J09
47.136
Net IDeome l (¢xpeadliure)
4,851
Transfer from Rotsry Club
5.000
Net movement in hndi
732
9.851
Re¢oneiliation of funds:
Total funds broughi torward
Tot￿ e*rrkd forwanl
41,105
31.254
41.105
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Balance Sheet
as at 31 March 2025
Note
2025
2024
Current asscts:
Stocks
Debtors.. Amounts falling due within one year
Debtors: Amounts falling due after m(Ke than
one year
Cash at bank and in Iwid
5,148
6.880
2.916
7.450
39,842
27,864
Li&bilitie$'.
Creditors: Amounts falling due within one year
{4.999)
{4.005)
Total net aJ•ets
45837
41,105
The funds of the Club:
To¢al Club fondl
4&837
41.105
Club funds include £1 0,000 (2024: £5,000) transferred to the Club from Rotary
Club of Kenilworth. This is intended as contingency in respect of the Two Castles
race, the responsibility of organising which is in the process of being transferred
from Rotary to the Club.
The notes on pages 12 to 17 fonn part of th¢K fmancial stat¢mcnts.
The financial statements were approved by the Board of Trustees, authorised for
issue on 1° May 2025 and Si￿ed on their behalf by:
Rob Carr
Chair
Lorne Williams
Treasurer

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Notes to the Financial Ststements
l. Accoiinting policies
Since the Club's annual income is below £250,000, the Club may produce
accounts on a receipts and payrnents basis. However, the Club has chosen to
produce accounts on an accn￿lS basis in accordance with the Statement of
Recommended Practice (SORP) "Accounting and Reporting by Charities:
Statement of Recommended Practice applicable to charities preparing their
accounts in accordance with the Financial Reporting Standard applicable in the
UK and Republic of Ireland {FRS 102) (effective l January 2019)"
Accounting convention
The financial statements are prepared on a going concern basis under the
historical cost convention. The going concern basis is considered appropriate due
to the strength of the Club's balance sheeL which would allow the Club to
continue to operate if there was either a significant and prolonged reduction in
income or an unexpected increase in costs, or b)th.
Income
Income is recognised in the financial statements when the Club is legally entitled
to the income, receipt is probable, and the amount can be measured with
reasonable accuracy. It is deferred when it relates to future accounting periods.
Stocks
Stocks are valued at the lower of cost and net realisable value if considered
material by the Trustees.
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2. Income
2025
2024
IS months
Member subscriptions
7J46
8.370
ExteTnal
Kenilworth Half Marathon
Two Castles PAce
May Day Races
36261
18J08
57
54ffj26
2,040
33,093
5,246
1,685
40.024
2,540
Trading activitics
Interest
Interest on loan
Bank interest
SUl￿totAl
Other
Tol41 IA¢Olne
564
79
643
410
51.987
71)0
l.J85
Member subscriptions relate to a paying membership of 306 at 31 March 2025
(2024: 293). In addition 12 members are life members (2024: 12) and 16
members (2024: 22) receive free membership in recognition of work done for the
Club. Total membership is 334 (2024: 327).
Trading activities largely represents sales of club kit to members.
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3. Expenditure
Note
2025
2024
15 months
Expenditure on charitable activities
20,764
3,760
External w¢s
Kenilworth Half Marathon
Two Castles Race
May Day Ra¢es
SuKtotal
Club races
Training
Other
To¢91 expendilure OD ¢harltable ac¢lvltle
20,094
7,544
430
28,068
3,037
4,920
126
56,915
19,989
920
1,313
22,222
4,048
5,901
254
36.185
Expenditure on other activities
Cost of s&l¢s
Sponsorship
Social activities
Volunteer and life member benefits
Other
Writc off of ()Id kit
Website and similar costs
Storag¢ shed
Free kit
Marathon bus
ECJM venu¢
Tents
Legal settlement
Legal 8dvice on structure
Other
1007
667
3,094
732
1,915
673
3,367
762
1213
670
820
626
148
357
207
593
200
600
349
io
270
131
SulFtot&l
Total expenditure on otber activities
2,294
8594
4,234
10,951
Totsl expenditure
65,509
47,136
Sponsorship was paid to Kenilworth Sporting Club whose facilities are used by
the Club.
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Social activities is the cost of a subsidy in respect of the Christmas paty and
refreshments provided monthly following a Club race or training run.
Volunteer and life member benefits are the cost of subscriptions to England
Athletics in respect of life members and members who have been awarded free
membership (including 5 Trustees) in recognition of work done for the Club. No
other remuneration or benefits were paid to Trustees in the Cu￿ent or prior year.
The Club had no employees in the current or prior year.
4. Transfer from Rotary Club
During the year £5,000 (2024: £5,000) was received from Rotary Club of
Kenilworth. This is intended as contingency in respect of the Two Castles race,
the responsibility of organising which is in the process of being transferred from
Rotary to the Club.
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5. Grants
Grants to charities and other non-profit-making organisations were made as
follows:
Note
2025
2024
15 months
Kenilworth Centre
Kenilworth Wardens Sports Club
Wa*r Aid
Guide Dogs for the Blind
Park Hill Junior School
Wanvickshire Association
Lily Mae Foundation
Evelyn's Gift
Tastelife
Priorsfield School
Arden Forest Girls Wildcats
Leek Wootton SC
SWF"r
CALM
Kenilworth 8¢hwl
Myton Flospice
MSAT
Step Kids
British Blind Sp)rt
A17heimers Society
Dogs Trust
Totsl grauts
710
2.935
500
500
200
350
500
500
500
212
420
941
zoo
20.764
3.760
In some cases, grants were made in return for organisations assisting with
marshalling at external Club races.
6. Stocks
Stocks largely represent Club kiL
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7. Debtors: amounts falling due within one year
This represents payments made in respect of external Club races due to take
place in the subsequent financial year and (for the year ended 31 March 2025
only) a loan of £5,000 made to Kenilworth Wardens Community Sports Club
(see note 8).
8. Debtors: amounts falling due after more than one year
This represents a loan of £5,000 made to Kenilworth Wardens Community Sports
Club in November 2017. During the year the Club agreed that accrued interest
on this loan would be written off as a grant-in-kind to Kenilworth Wardens. The
principal has been repaid following the year ended 31 March 2025.
9. Creditors: amounts falling due within one year
This represents receipts of enty fees in respect of external Club races due to
take place in the subsequent financial year and advance payments.
17