Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1st Nov 2024 To 31[ st ] October 2025
Section A Reference and administration details
Charity name
Clandestine Theatre
Other names charity is known by
Registered charity number (if any) 1206876
Charity's principal address 24, Fairfield Road Montpelier Bristol Postcode BS6 5JP
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|---|
| Freya Widdicombe | Chair | ||||
| Richard Harries | Treasurer | ||||
| Stephen Roser | |||||
| PhilipColeman | |||||
| Vicki McLean | From 22/4/25 | ||||
| Helen Rawlins | From 22/4/25 | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||||
| Name | Dates acted if not for whole year | ||||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution )[ Constitution ]
How the charity is constituted (eg. trust, association, company)[ CIO ]
1 March 2012
TAR
Trustee selection methods (eg. appointed by, elected by)[ Appointed by trustees ]
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
TO ADVANCE EDUCATION FOR PUBLIC BENEFIT THROUGH: A) THE PROMOTION OF THE ARTS, IN PARTICULAR BUT NOT EXCLUSIVELY, IN THE PERFORMING ARTS; B) PROMOTING, PRESENTING, PRODUCING AND ORGANISING COMMUNITY PARTICIPATION IN HIGH QUALITY ARTS PROVISION FOR PUBLIC BENEFIT. |
|---|---|
| The charity has commissioned and delivered a series of workshops run by professional theatre makers for members of the local public. The workshops were funded through contributions from the participants, and we were able to offer reduced costs for those unable to meet the full cost. The charity has commissioned and delivered a project around one-act plays directed and produced by professional theatre makers for members of the local public. The project was funded through contributions from the participants and ticket sales for the performances in a professional local theatre. The trustees declare that these activities meet the objectives for the charity and the Charity Commission guidance on public benefit. |
Section D Achievements and performance
2 March 2012
TAR
Section D Achievements and performance
This period covered the first “full year” since the founding of Clandestine Summary of the main Theatre. This meant that we were able to incorporate many of the achievements of the charity lessons from the first period to improve the planning, budgeting and during the year delivery of the projects and performances. In terms of participation, through word of mouth and local networks, we were able to increase the number of local people who have participated in Clandestine Theatre activities. This has given the “company” an influx of new energy, experience and ideas which has improved the quality and enjoyment of the experiences for all participants and the audience who have been able to see the results. Additionally, this has given us a wider network for future events which, since they are still primarily funded by participants, helps ensure future events remain viable. The workshops taught the participants new theatre skills which stretched them and encouraged them to trust other members of the group they had not worked with before. The workshops culminated in a sharing evening to the rest of the group, requiring trust and confidence in more nervous members. The following term focussed on script work building up to a successful production of professionally directed one-act plays. The limited space and set developed skills of placement and purpose. The theme revolved around forgotten female playwrights and covered some challenging themes which resonated with members of the group, including loss and grief. The performance exceeded targets and the reception was excellent. The feedback from the participants and audience reinforced the value and purpose of professionally-led community theatre and the ambitions of this charity.
The participants in all the projects in this period come from across the Bristol area and includes a mix of previous participants and new members.
Further work will continue to review representation from other areas, but it is understood this remains limited without additional external funding. The board continues to look into opportunities for additional funding to support the charity’s objectives and increase the opportunity for those with limited funds.
From a governance perspective, the board added new members this year to provide representation from newer members of the “company” to ensure a wide range of perspectives are heard and discussed at the board.
3 March 2012
TAR
Section E Financial review
- Brief statement of the charity’s policy on reserves
The charity will be building reserves in the coming years to establish a firm and sustainable structure.
- Details of any funds materially in deficit
Further financial review details (Optional information)
-
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including
-
any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy
-
adopted.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
- Full name(s) Stephen Roser
Position (eg Secretary, Chair, Trustee etc)
- Date 4/7/26
4 March 2012
TAR
Clandestine Theatre
1206876
Recei ts and a ments accounts p p y
CC16a
| For the period from |
Period start date 1/11/2024 |
To | Period end date 31/10/2025 |
||
|---|---|---|---|---|---|
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 11,775 160 1,513 13,448 13,448 |
Restricted funds to the nearest £ - |
Endowment funds to the nearest £ - |
Total funds to the nearest £ 11,775 160 1,513 13,448 13,448 |
Last year to the nearest £ |
|---|---|---|---|---|---|
| income from charitablepurposes | 11,775 | 4,272 | |||
| donations | 160 | 1,692 | |||
| production income | 1,513 | - | |||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| 13,448 | 5,964 | ||||
| Total receipts | |||||
| 13,448 | - | - | 13,448 | 5,964 |
A3 Payments
| - | - | - | - | - | |||||
|---|---|---|---|---|---|---|---|---|---|
| producer costs | 1,881 | - | - | 1,881 | 300 | ||||
| workshopleaders | 8,877 | - | - | 8,877 | 595 | ||||
| insurance | 90 | - | - | 90 | 90 | ||||
| production expenses | 285 | - | - | 285 | - | ||||
| filmingexpenses | 855 | - | - | 855 | - | ||||
| venue costs | 2,855 | - | - | 2,855 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 14,843 | - | - | 14,843 | 985 |
CCXX R1 accounts (SS)
16/07/2026
1
| A4 Asset and investment purchases, (see table) |
- - - 14,843 - 1,395 - 4,979 3,584 |
- - - - - - - - |
- - - - - - - - |
- - - 14,843 - 1,395 - 4,979 3,584 |
|
|---|---|---|---|---|---|
| - | |||||
| - | |||||
| Sub total Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
- | - | |||
| 985 | |||||
| - 1,395 | **- ** | **- ** | - 1,395 | 4,979 | |
| - | - | - | - | - | |
| 4,979 | - | - | 4,979 | - | |
| 3,584 | - | - | 3,584 | 4,979 |
Section B Statement of assets and liabilities at the end of the period
| Categories B5 Liabilities B1 Cash funds |
Details autumn workshop expenses current account Details Total cash funds (agree balances with receipts and payments account(s)) |
Unrestricted funds to nearest £ 3,584 - - 3,584 OK Fund to which liability relates unrestricted |
Restricted funds to nearest £ - - - - OK Amount due (optional) 1,232 - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| When due (optional) |
||||
| autumn workshop expenses | unrestricted | 1,232 | 31 December 2025 | |
| - | ||||
| - | ||||
| - |
CCXX R2 accounts (SS)
16/07/2026
2
Signed by one or two trustees on behalf of all the trustees
| - | ||||||
|---|---|---|---|---|---|---|
| Signature | Name | Date of approval | ||||
| Stephen Roser | 04/07/2026 | |||||
CCXX R3 accounts (SS)
16/07/2026
3