## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1st Nov 2024 **To** 31[ st ] October 2025 Section A Reference and administration details **Charity name** Clandestine Theatre **Other names charity is known by** **Registered charity number (if any)** 1206876 **Charity's principal address** 24, Fairfield Road Montpelier Bristol **Postcode BS6 5JP** ## **Names of the charity trustees who manage the charity** ||1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint**
**trustee (if any)**| |---|---|---|---|---|---| |||Freya Widdicombe|Chair||| |||Richard Harries|Treasurer||| |||Stephen Roser|||| |||PhilipColeman|||| |||Vicki McLean||From 22/4/25|| |||Helen Rawlins||From 22/4/25|| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| ||||||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution )[ Constitution ] How the charity is constituted (eg. trust, association, company)[ CIO ] 1 March **2012** **TAR** Trustee selection methods (eg. appointed by, elected by)[ Appointed by trustees ] ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|**TO ADVANCE EDUCATION FOR PUBLIC BENEFIT THROUGH: A)**
**THE PROMOTION OF THE ARTS, IN PARTICULAR BUT NOT**
**EXCLUSIVELY, IN THE PERFORMING ARTS; B) PROMOTING,**
**PRESENTING,**
**PRODUCING**
**AND**
**ORGANISING**
**COMMUNITY**
**PARTICIPATION IN HIGH QUALITY ARTS PROVISION FOR PUBLIC**
**BENEFIT.**| |---|---| ||The charity has commissioned and delivered a series of workshops run
by professional theatre makers for members of the local public. The
workshops were funded through contributions from the participants, and
we were able to offer reduced costs for those unable to meet the full
cost.
The charity has commissioned and delivered a project around one-act
plays directed and produced by professional theatre makers for
members of the local public. The project was funded through
contributions from the participants and ticket sales for the performances
in a professional local theatre.
The trustees declare that these activities meet the objectives for the
charity and the Charity Commission guidance on public benefit.| Section D Achievements and performance 2 March **2012** **TAR** Section D Achievements and performance This period covered the first “full year” since the founding of Clandestine **Summary of the main** Theatre. This meant that we were able to incorporate many of the **achievements of the charity** lessons from the first period to improve the planning, budgeting and **during the year** delivery of the projects and performances. In terms of participation, through word of mouth and local networks, we were able to increase the number of local people who have participated in Clandestine Theatre activities. This has given the “company” an influx of new energy, experience and ideas which has improved the quality and enjoyment of the experiences for all participants and the audience who have been able to see the results. Additionally, this has given us a wider network for future events which, since they are still primarily funded by participants, helps ensure future events remain viable. The workshops taught the participants new theatre skills which stretched them and encouraged them to trust other members of the group they had not worked with before. The workshops culminated in a sharing evening to the rest of the group, requiring trust and confidence in more nervous members. The following term focussed on script work building up to a successful production of professionally directed one-act plays. The limited space and set developed skills of placement and purpose. The theme revolved around forgotten female playwrights and covered some challenging themes which resonated with members of the group, including loss and grief. The performance exceeded targets and the reception was excellent. The feedback from the participants and audience reinforced the value and purpose of professionally-led community theatre and the ambitions of this charity. The participants in all the projects in this period come from across the Bristol area and includes a mix of previous participants and new members. Further work will continue to review representation from other areas, but it is understood this remains limited without additional external funding. The board continues to look into opportunities for additional funding to support the charity’s objectives and increase the opportunity for those with limited funds. From a governance perspective, the board added new members this year to provide representation from newer members of the “company” to ensure a wide range of perspectives are heard and discussed at the board. 3 March **2012** **TAR** **Section E Financial review** - **Brief statement of the charity’s policy on reserves** The charity will be building reserves in the coming years to establish a firm and sustainable structure. - **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** - You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including - any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy - adopted. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** - **Full name(s)** Stephen Roser **Position (eg Secretary, Chair,** Trustee **etc)** - **Date** 4/7/26 4 March **2012** **TAR** **Clandestine Theatre** **1206876** ## **Recei ts and a ments accounts p p y** **CC16a** ||**For the period**
**from**|Period start date
1/11/2024|**To**|Period end date
31/10/2025|| |---|---|---|---|---|---| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**11,775**
**160**
**1,513**
**13,448**
**13,448**|**Restricted funds**
**to the nearest £**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**|**Total funds**
**to the nearest £**
**11,775**
**160**
**1,513**
**13,448**
**13,448**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |income from charitablepurposes|**11,775**||||**4,272**| |donations|**160**||||**1,692**| |production income|**1,513**||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||**13,448**||||**5,964**| |**_Total receipts_**|||||| ||**13,448**|**-**|**-**|**13,448**|**5,964**| ## **A3 Payments** ||**-**||**-**||**-**||**-**||**-**| |---|---|---|---|---|---|---|---|---|---| |producer costs|**1,881**||**-**||**-**||**1,881**||**300**| |workshopleaders|**8,877**||**-**||**-**||**8,877**||**595**| |insurance|**90**||**-**||**-**||**90**||**90**| |production expenses|**285**||**-**||**-**||**285**||**-**| |filmingexpenses|**855**||**-**||**-**||**855**||**-**| |venue costs|**2,855**||**-**||**-**||**2,855**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**14,843**||**-**||**-**||**14,843**||**985**| CCXX R1 accounts (SS) 16/07/2026 1 |**A4 Asset and investment**
**purchases, (see table)**|**-**
**-**
**-**
**14,843**
**- 1,395**
**-**
**4,979**
**3,584**|**-**
**-**
**-**
**-**
**- **
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**- **
**-**
**-**
**-**|**-**
**-**
**-**
**14,843**
**- 1,395**
**-**
**4,979**
**3,584**|| |---|---|---|---|---|---| ||**-**||||| ||**-**||||| |**_Sub total_ **
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**-**||||**-**| ||||||| ||||||**985**| ||||||| ||**- 1,395**|**- **|**- **|**- 1,395**|**4,979**| ||**-**|**-**|**-**|**-**|**-**| ||**4,979**|**-**|**-**|**4,979**|**-**| ||**3,584**|**-**|**-**|**3,584**|**4,979**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B5 Liabilities**
**B1 Cash funds**|**Details**
autumn workshop expenses
current account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))|**Unrestricted**
**funds**
**to nearest £**
**3,584**
**-**
**-**
**3,584**
OK
**Fund to which**
**liability relates**
unrestricted|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Amount due**
**(optional)**
**1,232**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**When due**
**(optional)**| ||autumn workshop expenses|unrestricted|**1,232**|**31 December 2025**| ||||**-**|| ||||**-**|| ||||**-**|| CCXX R2 accounts (SS) 16/07/2026 2 Signed by one or two trustees on behalf of all the trustees |||||**-**||| |---|---|---|---|---|---|---| ||Signature||Print|Name||Date of approval| ||||Stephen Roser|||04/07/2026| |||||||| CCXX R3 accounts (SS) 16/07/2026 3