2024-10-31-accounts

CAMVALETENNIS CLUB (Charitable Incorporated Organisation no: 1206734) REPORT OF THE TRUSTEES AND THE UNAUDITED INCOME & EXPENDITURE srATEMENT FOR THE YEAR ENDED 31 OCTOBER 2024

CAMVALE TENNIS CLUB CIO TRUSTEES, REpoKf FOR THE YEAR ENDING 31 OCTOBER2024 Objectives and Activities Since registered as a CIO in January 2024. the Camvale Tennis ClubTrustees have ensured thatthe Club continually promotes localcommunity participation in healthy recreation by providing facilities for playing. leaming and teaching tennis for the benefit ofthe public. Slgnificant Actlvities Maintained its membership registrationswith the LawnTennis Association (LTA) and Avon Tennis to continue withthe benefits afforded by both organisations. Continued to advance and safeguard the interests oftennis, promoted increased participation at all levels of tennis including: the promotion and arranging of intra club competitions and junioractivities: and selected teams for inter club matches. Promoted theteaching of tennis and the development oftennis at the Club. Employfunds in such a mannerto furtherthe Objectives of the CIO. Public Benefit The Trustees confirm thatthey have complied with their dutyto have due regard to the guidance on public benefit published bythe Charitycommission in exercising their powers and duties. The public benefit ofthe CharTty'S activities is the promotion of tennis as a healthy sport open to everyone within the catchment area of Camvale Tennis Club. Soclal Investment CamvaleTennis Club doès not have a specific policy on social invostment. but much of its work is forthe benefit ofthose in the local communityenablingalL individuals to access 8 Sport and the healthy lrfestyie it brings. Volunteers AIITrustees and members of the m8nagement committee are volunteers and as such give their time freely.

ACHIEVEMENTS AND PERFORMANCE Charitable Activities With Community Incorporated o￿aniSation registration confirmed in January2024. arrangements were quickly agreed to transferthefreehold land ofthe.old association. and the"holdingtrustees" into the name of the CIO. This process is nearing completion with the documentation currently with HM Land Registry awaiting formal registration. A major refurbishment programme duringtheyear sawthe refurbishment oflhe'hitting wall" the recolouring and applying of a binder to the Kidszone surface and the power W8shingicleaningof the two main courts. The result is a far betteraesthetic lookforthe Club as wellas ensuringall areas are now accessible and free of unacceptable risks. Membership of Camvale Tennis Club (Club) has remained steady at 58 individuals; 44 adults. 5 students and 9 juniors. Despite losingsome members due to ill health. moving awayfrom the area, etc. we did attract 11 new individuals plus 1 family, many taking advantage of a special discount membership package. Unfortunately, our Head Coach Left in Februarytotake an opportunitywhich gave him a greater range and quantityof coaching. This left a gap in the Club's abilityto offer coaching for a couple of months whilst options were explored. Eventually. in April. the Club agreed a newarrangementwith the Bishop Sutton Tennis Coachingteam whereby LTAAcGredited Coaches would be able to deltveradult coaching on a Friday moming and junior coachingon a Saturday afternoon. The Club now needs to promote awareness of these coaching programmes and encourage greater involvement so that we attract more people from the surrounding community. Duringthe summertwo men's teams p8rticipated in the Avon Tennis league enabling 15 members to representthe Club overthe 20 fixtures. In addition, an inter-club friendly was arranged involving both female and male members. The annual Club championships were once again wellattended with the Finals Day bringing many together to enjoy a very social occasion. The Club continued to support the Paulton in the Park community event in June by providingopportuntties for allto play on several mini-courts and have the free use of tennis rackets and balis. In Octoberthe Club held 8 Charity Dayfor Mind bringingtogether members for an enjoyable afternoon of soci81tennisvthilst enjowngteas and cakes. This raised £120 for the Bath Mind charity. Finally. the Trustees would like to thank all the volunteers who have Contributed to the ongoing management and their Commitment regardingthe deliveryof the Club's objectives.

FINANCIAL REVIEW Financial Position Camvale Tennis Club's incomeforthe year amounted to£5.057 whilst expenditure totalled £10,061. The deficitforthe ye8r. £5,004. was mainly due to the legalfees, etc. relatingto the transfer of thefreehold land to the CIO and the refurbishment of the "hittingwall-. Kidszone and the povlerwashingofthe main courts. As at 31 October 2024. total unrestricted funds amounted to £14.597 ofwhich 213.750 was held with Cambridge & Counties Bank in a 95-day notice account. The remaining funds, 2847 are held with Natwest in instant access accounts. Prlncipal Fundlngsources Camvale Tennis Club's principal source of fundingisthe receipt of membership fees. Reserves Policy Reserves are held to ensure the long-term sustainability of the Club, especially regardingthe quality of the tennis courts and thefLoodlighting. TheTrustees agree that the total reliance on grantfundingfrom extemal organisationsto improvethe facilities is not a prudent or sensible approach. Consequently, the Club has taken the vi8wthatthe main courts would probably need resurfacing in 2030 whilst the floodlights will need replacing within the next two years. using an LED option. Ideally. the Club should, in the fvture, be annually allocating at least £3.600 into the reserves fund.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng Document The charity is governed by its constitution dated 12 October 2023. The Club is registered with the Charitycommission underregistered number 1206734. Charity Constltution The charity is constituted in theform of an Association Charitable Incorporated Organisation (with voting members) with limited liability. Recrultment and Appolntment of NewTrustees Trustees are elected at the AGM bythe members of CamvaleTennis Club CIO. Trustees Charlie Bryant Gary Dando JennyTheed Brian Wessell The Trustees declare that they have approved the Trustees, Report above. Signed on behalf of the Charity's Trustees Signature: Full Name: JennyTheed Position: ChairofTrustees Date: 10Janu8ry 2025

CAMVALE TENNIS CLUB (Charitable Incorporated Organisation no: 1206734) Unaudited Income & Expenditure Statement for the year ending 31 October 2024

CAMVALE TENNIS CLUB IxMnbEr2023 INTrwb¢r2O22ts '.310ctob¥2023 INCOME&EXPEI•YWIE Pai¥￿￿8$¥tlNr￿0￿tsQr2fj23 Naiwe5t Naiwe5t.ReseNe C￿[￿[lage&¢0urthSBank PettyCa5h s,￿1&3 77.94 3.18 r￿.00 XiSOL12 ¢om• iTotalkntQTesiAecehOlm$l ie6. MembetShWFees Th￿lFee$ FiOOdWMerFEe5 5,120.tr) 8ZOD 7&(K) 240.C AbTriTthn1sL￿Ue-￿oIChFees Coaching￿ntract EaFu￿ra1r 117.$3 cny.reknnd 2DJiO &25 &05733 7aOSJ9 Expendttu lThswaice 61B.4 !Eiectrkty 63) 1 146.67 'Growds&Cwts 't4embprsbipRelunO !CiUOMuseMan4eThnvbwwnee I.oD 104.78 57 819JS 216A2 A¥on Lea8ueFees AGM gso I io IA4 13.22 297.48 1 U5 J.QBL30 TransftrtQREW￿{rt1 TianslutoCambrwjlÈ&C￿rt LW). B¥LnC•aS4t3IOctobor2024 .NatWest INatwest.Re5UV Ic$mbnc4e&CrAMth5ts '.PettyCa%h I￿01 '. s.5￿.53 3￿50 I1750￿8 Irea5yrw,CAth¥aiaTRnn15Cts 11-Dec-24

Notes to the Income & Expend6ture Statement for the year ending 31 October 2024 1. Total Interest Received a. Cambridge & Counties Bank= 2566.80 {95-day Business Notice Account) b. NatWest- reserve account= £42.45 (instant access account) 2. Membership Fees Income of £3.948 resultingfrom thefollowing membership categories: 2023124 23 17 2022123 29 16 FullAdult$ Restricted Adults Students Juniors Family Adults Juniors Total Note: -These membership categories include new memberswho took advantage of the 50% cost reduction offer. i.e. 4 Full Adults. 4 Restricted Adults. 1 Student" 2 Juniors- and 1 Family. 3. Tennls Ball Sales These include sales of old balis to: Members and the general public "Recycaball" Those balls that are too badlyworn orweatherdamaged are donated to the BristolAnim81 Resue Centre (Dogs) orthe Bath Cats & Dogs Home. 4. Coaching Contract The monies (£400) received relate to the four-month period whilst Ben was still oaching atthe Club. S. LTA Registr8tlon Fee Relates to the annual registration fee for a smallclub {2 courts}forthe year 2023124.

1. Legal Fees These fees relate to the legaltransfer of the freehold propety of the Club from the"holdingtrustees° into the name of Camvale Tennis Club CIO. The process is expected to be fully completed during 2025.
2. Insurance Upon reviewingthe insurance ¢overforthe Club's premises. courts and floodlights the Club identified a large difference between the actual value of the riskand what had been previouslyadvised to the insurers. Consequently. the Club was required to declare a fairand current presentation of the riskwhich has resulted in an increase in the annual premium.
3. Electricity Since the financialyear end the Ctub has received a refvnd from the electricity company of £391.84.
4. Grounds & Courts As agreed at the 2022123 AGM the following work was completed: Refurbishment otthe hittingwall- £530.13 Kidszone recolouringand binderapplication= £2,868 Main courts- power cleaning- £960 In addttion. £34.24was expended on minor items.
5. Card Processing Fees For those members using the Clubspark system to register as a member there is a card processingfee IGoCardless)= £1.44 Forthose members who booka court and bringa guest. the guestfee is processed via Stripe- £1.88
6. Sundries This includes one new marketingcourtside banner plus a portable roller banner to be used at events. Total cost = £237.48
7. Transfer to Natwest reserves Duringthe year inter Natwestaccounttransfers were made to maximise the interest received. The position as atthe ye8rend was a £300 net movementto the Natwest reserve account. lan Alexand8r, Treasurer. Camvale Tennis Club