CAMVALETENNIS CLUB
(Charitable Incorporated Organisation no: 1206734)
REPORT OF THE TRUSTEES AND THE UNAUDITED INCOME & EXPENDITURE
srATEMENT FOR THE YEAR ENDED 31 OCTOBER 2024

CAMVALE TENNIS CLUB CIO
TRUSTEES, REpoKf FOR THE YEAR ENDING 31 OCTOBER2024
Objectives and Activities
Since registered as a CIO in January 2024. the Camvale Tennis ClubTrustees have
ensured thatthe Club continually promotes localcommunity participation in healthy
recreation by providing facilities for playing. leaming and teaching tennis for the benefit
ofthe public.
Slgnificant Actlvities
Maintained its membership registrationswith the LawnTennis Association (LTA)
and Avon Tennis to continue withthe benefits afforded by both organisations.
Continued to advance and safeguard the interests oftennis, promoted increased
participation at all levels of tennis including: the promotion and arranging of intra
club competitions and junioractivities: and selected teams for inter club
matches.
Promoted theteaching of tennis and the development oftennis at the Club.
Employfunds in such a mannerto furtherthe Objectives of the CIO.
Public Benefit
The Trustees confirm thatthey have complied with their dutyto have due regard to the
guidance on public benefit published bythe Charitycommission in exercising their
powers and duties. The public benefit ofthe CharTty'S activities is the promotion of
tennis as a healthy sport open to everyone within the catchment area of Camvale Tennis
Club.
Soclal Investment
CamvaleTennis Club doès not have a specific policy on social invostment. but much of
its work is forthe benefit ofthose in the local communityenablingalL individuals to
access 8 Sport and the healthy lrfestyie it brings.
Volunteers
AIITrustees and members of the m8nagement committee are volunteers and as such
give their time freely.

ACHIEVEMENTS AND PERFORMANCE
Charitable Activities
With Community Incorporated o￿aniSation registration confirmed in January2024.
arrangements were quickly agreed to transferthefreehold land ofthe.old association.
and the"holdingtrustees" into the name of the CIO. This process is nearing completion
with the documentation currently with HM Land Registry awaiting formal registration.
A major refurbishment programme duringtheyear sawthe refurbishment oflhe'hitting
wall" the recolouring and applying of a binder to the Kidszone surface and the power
W8shingicleaningof the two main courts. The result is a far betteraesthetic lookforthe
Club as wellas ensuringall areas are now accessible and free of unacceptable risks.
Membership of Camvale Tennis Club (Club) has remained steady at 58 individuals; 44
adults. 5 students and 9 juniors. Despite losingsome members due to ill health.
moving awayfrom the area, etc. we did attract 11 new individuals plus 1 family, many
taking advantage of a special discount membership package.
Unfortunately, our Head Coach Left in Februarytotake an opportunitywhich gave him a
greater range and quantityof coaching. This left a gap in the Club's abilityto offer
coaching for a couple of months whilst options were explored. Eventually. in April. the
Club agreed a newarrangementwith the Bishop Sutton Tennis Coachingteam whereby
LTAAcGredited Coaches would be able to deltveradult coaching on a Friday moming
and junior coachingon a Saturday afternoon. The Club now needs to promote
awareness of these coaching programmes and encourage greater involvement so that
we attract more people from the surrounding community.
Duringthe summertwo men's teams p8rticipated in the Avon Tennis league enabling 15
members to representthe Club overthe 20 fixtures. In addition, an inter-club friendly
was arranged involving both female and male members.
The annual Club championships were once again wellattended with the Finals Day
bringing many together to enjoy a very social occasion.
The Club continued to support the Paulton in the Park community event in June by
providingopportuntties for allto play on several mini-courts and have the free use of
tennis rackets and balis.
In Octoberthe Club held 8 Charity Dayfor Mind bringingtogether members for an
enjoyable afternoon of soci81tennisvthilst enjowngteas and cakes. This raised £120 for
the Bath Mind charity.
Finally. the Trustees would like to thank all the volunteers who have Contributed to the
ongoing management and their Commitment regardingthe deliveryof the Club's
objectives.

FINANCIAL REVIEW
Financial Position
Camvale Tennis Club's incomeforthe year amounted to£5.057 whilst expenditure
totalled £10,061. The deficitforthe ye8r. £5,004. was mainly due to the legalfees, etc.
relatingto the transfer of thefreehold land to the CIO and the refurbishment of the
"hittingwall-. Kidszone and the povlerwashingofthe main courts.
As at 31 October 2024. total unrestricted funds amounted to £14.597 ofwhich 213.750
was held with Cambridge & Counties Bank in a 95-day notice account. The remaining
funds, 2847 are held with Natwest in instant access accounts.
Prlncipal Fundlngsources
Camvale Tennis Club's principal source of fundingisthe receipt of membership fees.
Reserves Policy
Reserves are held to ensure the long-term sustainability of the Club, especially
regardingthe quality of the tennis courts and thefLoodlighting. TheTrustees agree that
the total reliance on grantfundingfrom extemal organisationsto improvethe facilities is
not a prudent or sensible approach.
Consequently, the Club has taken the vi8wthatthe main courts would probably need
resurfacing in 2030 whilst the floodlights will need replacing within the next two years.
using an LED option. Ideally. the Club should, in the fvture, be annually allocating at
least £3.600 into the reserves fund.

STRUCTURE, GOVERNANCE AND MANAGEMENT
Governlng Document
The charity is governed by its constitution dated 12 October 2023. The Club is registered
with the Charitycommission underregistered number 1206734.
Charity Constltution
The charity is constituted in theform of an Association Charitable Incorporated
Organisation (with voting members) with limited liability.
Recrultment and Appolntment of NewTrustees
Trustees are elected at the AGM bythe members of CamvaleTennis Club CIO.
Trustees
Charlie Bryant
Gary Dando
JennyTheed
Brian Wessell
The Trustees declare that they have approved the Trustees, Report above.
Signed on behalf of the Charity's Trustees
Signature:
Full Name: JennyTheed
Position: ChairofTrustees
Date: 10Janu8ry 2025

CAMVALE TENNIS CLUB
(Charitable Incorporated Organisation no: 1206734)
Unaudited Income & Expenditure Statement
for the year ending 31 October 2024

CAMVALE TENNIS CLUB
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11-Dec-24

Notes to the Income & Expend6ture Statement for the year ending 31 October 2024
1. Total Interest Received
a. Cambridge & Counties Bank= 2566.80
{95-day Business Notice Account)
b. NatWest- reserve account= £42.45
(instant access account)
2. Membership Fees
Income of £3.948 resultingfrom thefollowing membership categories:
2023124
23
17
2022123
29
16
FullAdult$
Restricted Adults
Students
Juniors
Family
Adults
Juniors
Total
Note:
-These membership categories include new memberswho took
advantage of the 50% cost reduction offer. i.e. 4 Full Adults. 4 Restricted Adults.
1 Student" 2 Juniors- and 1 Family.
3. Tennls Ball Sales
These include sales of old balis to:
Members and the general public
"Recycaball"
Those balls that are too badlyworn orweatherdamaged are donated to the
BristolAnim81 Resue Centre (Dogs) orthe Bath Cats & Dogs Home.
4. Coaching Contract
The monies (£400) received relate to the four-month period whilst Ben was still
oaching atthe Club.
S. LTA Registr8tlon Fee
Relates to the annual registration fee for a smallclub {2 courts}forthe year
2023124.

6. Legal Fees
These fees relate to the legaltransfer of the freehold propety of the Club from
the"holdingtrustees° into the name of Camvale Tennis Club CIO. The process is
expected to be fully completed during 2025.
7. Insurance
Upon reviewingthe insurance ¢overforthe Club's premises. courts and
floodlights the Club identified a large difference between the actual value of the
riskand what had been previouslyadvised to the insurers. Consequently. the
Club was required to declare a fairand current presentation of the riskwhich has
resulted in an increase in the annual premium.
8. Electricity
Since the financialyear end the Ctub has received a refvnd from the electricity
company of £391.84.
9. Grounds & Courts
As agreed at the 2022123 AGM the following work was completed:
Refurbishment otthe hittingwall- £530.13
Kidszone recolouringand binderapplication= £2,868
Main courts- power cleaning- £960
In addttion. £34.24was expended on minor items.
10. Card Processing Fees
For those members using the Clubspark system to register as a member
there is a card processingfee IGoCardless)= £1.44
Forthose members who booka court and bringa guest. the guestfee is
processed via Stripe- £1.88
11. Sundries
This includes one new marketingcourtside banner plus a portable roller banner
to be used at events. Total cost = £237.48
12. Transfer to Natwest reserves
Duringthe year inter Natwestaccounttransfers were made to maximise the
interest received. The position as atthe ye8rend was a £300 net movementto
the Natwest reserve account.
lan Alexand8r, Treasurer. Camvale Tennis Club