2025-03-31-accounts

Trustees’ Annual Report for the period

From Period start date: 01/04/24 - 31/03/25

Charity name: North Warnborough Village Hall

Charity registration number: 1206721

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	An amenity and provision for the local and wider community, which shall be used for charitable, social, educational, and recreational activities. It is also a centre for elections; and meetings held for the benefit of updating the community on topical issues affecting the Parish.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	With regard to guidance issued by the Charity Commission on public benefit, the trustees maintain and make the Hall available to individuals, organisation and clubs for meetings (public and private) such as social events, weddings, christenings, dances, wakes, yoga, tai chi, U3A activities and meetings, gym minis, little kickers football, a venue for church meetings, the North Warnborough Garden Club. I could list other regular activities. However, this list highlights the range of activities and opportunities available for 2 year olds through to all other ages.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are mindful that public benefit is at the forefront of our operational ethos. We aim to offer a broad range of activities in the hall through actively encouraging bookings that will provide opportunity for all cohorts within the community. The trustees also recognise the need to support other areas of public benefit and in this reporting period provided an opportunity for wider social interest by hosting a night of music for the community by hosting a Folk Duo from Vermont, USA. The event was very well attended by the members of the community including attendees from outside the Parish.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	During this reporting year there were no grants which we could access for the hall. We are always open to viewing and applying for grants.
Policy on social investment including program related investment	Para 1.38	We consider that we are mindful of the Hall being a social investment to the community. For example we are the venue of choice for the Dinner Table which is run by our local Church. This offers the opportunity for a free meal to anyone in the Parish on a free for anyone to attend basis. It is aimed to also give an opportunity for those on their own, or perhaps who are carers, to have a social outing together with a nice meal. This takes place on a Sunday, usually twice a month. Our music and Christmas Fayre events also provide social investment in the wider community.
Contribution made by volunteers	Para 1.38	In addition to the immense contribution made by the trustees in the roles that they undertake to ensure the smooth running of the hall (as indicated on the list of trustees and their roles), we also have a small group of volunteers who are not committee members (Friends of NWVH) who assist with tasks such as car park maintenance, assisting with the running of events, such as our music nights and craft fayres, or assisting with small maintenance jobs within the hall.
Other		Nil

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The main achievements of the charity are an investment in the local community by providing a warm and welcoming venue for a wide range of activities to take place. We want it to be a go to hub for the community for their own social events too. During the reporting period the hall has had a kitchen upgrade which was mainly achieved by trustee and volunteer help. Hall profits from bookings were used to upgrade the flooring in the kitchen and bar and cloakroom areas. This provides a more welcoming and pleasant environment for our users. The trustees and volunteer ‘Friends of the Hall’ have also provided social opportunities, such as through our music night. During this reporting period profits from lettings have resulted in the following: Replacement external emergency exit door from the kitchen. Replacement external exit door from store room. Replacement flooring to the Cloakroom and Bar floors. Replacement flooring to kitchen. Installation of improved lighting in the kitchen. During this reporting period a defibrillator was sponsored by Odiham Parish Council and installed on the front of the Hall for the benefit of the community and whoever should require it. We are grateful to them for this.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	During the reporting period the following objectives which we had set for the year were achieved as follows: (i)Replacing flooring in the cloakroom, kitchen, and bar areas (ii) Replacement of external doors from the kitchen and storeroom (iii) Acquisition of baby changing table for accessible toilet (iv) Lighting was upgraded to spots from fluorescent tubes in the kitchen (v) Replacement of external emergency exit door from kitchen. (vi) Painting and decoration of kitchen
		Our main fundraising event for the

Performance of fundraising activities against objectives set	Para 1.41	report period was the music night and profits from this were reinvested in improvements for the hall.
Investment performance against objectives	Para 1.41	We feel that we achieved all of our objectives in this reporting year and, if anything, exceeded them. The bonus of the defibrillator provided by Odiham Parish Council was also an additional asset for the community.
Other		Nil

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charities financial position at the end of this reporting period is pleasing as shown in the accounts.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves our held to mitigate the risk involved should the hall need any major and urgent structural work which would enable it to stop functioning for a period of time. Sufficient funds need to be safeguarded for that purpose. As, should this happen, the Hall would have no income whilst the problem was rectified.
Amount of reserves held	Para 1.22	£20,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Bookings are strong and people are very keen to book the facility for a wide variety of events and interests. Our booking clientele are mainly within a 10 mile radius of the Hall but there are also regular bookings from groups and organisations from other parts of the county. We are confident that we are in a stable and upward trend with our bookings.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal source of funding is from hire of the hall facility. Secondary sources include: (i) Money raised by the committee from events such as our Christmas Fayre (ii) Ticket and bar takings from music nights.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The policy of the Trustees is to reinvest funds above our held reserves to enhance and continually maintain the fabric of the Hall for our clientele. This has been an ongoing policy for the last five years with many structural improvements being made to the fabric of the building. This includes new emergency exit doors, replacement windows, upgrading of the kitchen and toilet facilities, and general maintenance such as painting.
A description of the principal risks facing the charity	Para 1.46	Any principal risk would be from outside the control of the charity. For example closure mandated by the government, such as happened during COVID, or unforeseen accidental damage to the structure of the building which would prevent an income from hiring the hall.

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected, provided they are willing to stand, from existing committee members. One Trustee is a nominated representative of Odiham Parish Council. North Warnborough is part of the Odiham Ward.
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees and committee members are all made aware and are collaborative in the production of documents such as NWVH Hall child protection documentation; fire evacuation policies etc., The Hall is let out to organizations, clubs, individuals, and where appropriate they will be required to provide documentation, such as their child protection policies. They will also be made aware of documentation which will highlight the Hall’s hire agreement and evacuation policies.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity organisation is based on a collaborative and democratic structure with committee members (trustees) having allocated responsibilities to benefit the smooth and efficient running of the Hall.
Relationship with any related parties	Para 1.51	NWVH has good support from Odiham Parish Council and, a nominated councillor from said Council, currently sits on the committee as a Trustee.
Other		Nil

Reference and Administrative details

Charity name	NORTH WARNBOROUGH VILLAGE HALL
Other name the charity uses	N/A
Registered charity number	1206721
Charity’s principal address	North Warnborough Village Hall Prior’s Corner Dunleys Hill North Warnborough Hants RG29 1EA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Jeane Doy	Chair/Facilities Manager	07/09/23
	Laura Mallett	Treasurer	01/04/25
	Susan C Marsh	Bookings Manager	25/01/24
	MaryTurrell	Minutes Secretary	19/10/23
	Christine Allen	Alarm/Fire Checks	19/10/23
	Leo Cornall	Odiham PC Rep	19/10/23
	Gillian Stoneman		19/10/24
	Richard Cooper	Website	07/09/23

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Susan Caroline Marsh Full name(s) Jeane Patricia Doy Position (eg Secretary, Chair Bookings Manager Chair, etc) Date 9 December 2025 9 December 2025

Profit and Loss Report for NORTH WARNBOROUGH VILLAGE HALL For Period: 25/01/2024 to 31/03/2025 TURNOVER

TURNOVER
	4000 General Sa	754.5
	4001 Regular Hir27,431.00
	4002 Event Hire	2,816.50
	4902 Event Inco	1,119.82
	4906 Bank Inter	98.34
Total:	32,220.16
LESS COST OF SALES:
	5000 General Pu	149.23
	5003 Event cost	515.68
Total:		664.91
GROSS PROFIT:	31,555.25
LESS EXPENSES:
	6900 Miscellane	42.99
	7102 Water Rate	937.36
	7200 Electricity	834.19
	7201 Gas	2,164.59
	7302 Licences	609
	7604 Administra	455.19
	7605 Safety Cert	260.61
	7800 Repairs an	8,940.69
	7801 Cleaning	6,667.36
	7803 Premises E	1,268.63
	7851 Waste Disp	102.8
	8204 Insurance	2,935.16
Total:	25,218.57
Proft Before Tax:		6,336.68