## **Trustees’ Annual Report for the period**
**From Period start date: 01/04/24 - 31/03/25**
## **Charity name: North Warnborough Village Hall**
## **Charity registration number: 1206721**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**An amenity and provision for the local**
**and wider community, which shall be**
**used for charitable, social, educational,**
**and recreational activities. It is also a**
**centre for elections; and meetings held**
**for the benefit of updating the**
**community on topical issues affecting**
**the Parish.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**With regard to guidance issued by the**
**Charity Commission on public benefit,**
**the trustees maintain and make the Hall**
**available to individuals, organisation**
**and clubs for meetings (public and**
**private) such as social events,**
**weddings, christenings, dances, wakes,**
**yoga, tai chi, U3A activities and**
**meetings, gym minis, little kickers**
**football, a venue for church meetings,**
**the North Warnborough Garden Club. I**
**could list other regular activities.**
**However, this list highlights the range of**
**activities and opportunities available for**
**2 year olds through to all other ages.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees are mindful that public**
**benefit is at the forefront of our**
**operational ethos. We aim to offer a**
**broad range of activities in the hall**
**through actively encouraging bookings**
**that will provide opportunity for all**
**cohorts within the community. The**
**trustees also recognise the need to**
**support other areas of public benefit**
**and in this reporting period provided an**
**opportunity for wider social interest by**
**hosting a night of music for the**
**community by hosting a Folk Duo from**
**Vermont, USA. The event was very well**
**attended by the members of the**
**community including attendees from**
**outside the Parish.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**During this reporting year there were no**
**grants which we could access for the**
**hall. We are always open to viewing and**
**applying for grants.**|
|Policy on social investment
including program related
investment|Para 1.38|**We consider that we are mindful of the**
**Hall being a social investment to the**
**community. For example we are the**
**venue of choice for the Dinner Table**
**which is run by our local Church. This**
**offers the opportunity for a free meal to**
**anyone in the Parish on a free for**
**anyone to attend basis. It is aimed to**
**also give an opportunity for those on**
**their own, or perhaps who are carers, to**
**have a social outing together with a nice**
**meal. This takes place on a Sunday,**
**usually twice a month. Our music and**
**Christmas Fayre events also provide**
**social investment in the wider**
**community.**|
|Contribution made by
volunteers|Para 1.38|**In addition to the immense contribution**
**made by the trustees in the roles that**
**they undertake to ensure the smooth**
**running of the hall (as indicated on the**
**list of trustees and their roles), we also**
**have a small group of volunteers who**
**are not committee members (Friends of**
**NWVH) who assist with tasks such as**
**car park maintenance, assisting with the**
**running of events, such as our music**
**nights and craft fayres, or assisting with**
**small maintenance jobs within the hall.**|
|Other||**Nil**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The main achievements of the charity**
**are an investment in the local**
**community by providing a warm and**
**welcoming venue for a wide range of**
**activities to take place. We want it to be**
**a go to hub for the community for their**
**own social events too. During the**
**reporting period the hall has had a**
**kitchen upgrade which was mainly**
**achieved by trustee and volunteer help.**
**Hall profits from bookings were used to**
**upgrade the flooring in the kitchen and**
**bar and cloakroom areas. This provides**
**a more welcoming and pleasant**
**environment for our users. The trustees**
**and volunteer ‘Friends of the Hall’ have**
**also provided social opportunities, such**
**as through our music night.**
**During this reporting period profits from**
**lettings have resulted in the following:**
**Replacement external emergency exit**
**door from the kitchen.**
**Replacement external exit door from**
**store room.**
**Replacement flooring to the Cloakroom**
**and Bar floors.**
**Replacement flooring to kitchen.**
**Installation of improved lighting in the**
**kitchen.**
**During this reporting period a**
**defibrillator was sponsored by Odiham**
**Parish Council and installed on the front**
**of the Hall for the benefit of the**
**community and whoever should require**
**it. We are grateful to them for this.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
**During the reporting period the**
**following objectives which we had set**
**for the year were achieved as follows:**
**(i)Replacing flooring in the cloakroom,**
**kitchen, and bar areas**
**(ii) Replacement of external doors from**
**the kitchen and storeroom**
**(iii) Acquisition of baby changing table**
**for accessible toilet**
**(iv) Lighting was upgraded to spots**
**from fluorescent tubes in the kitchen**
**(v) Replacement of external emergency**
**exit door from kitchen.**
**(vi) Painting and decoration of kitchen**|
|---|---|---|
|||**Our main fundraising event for the**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**report period was the music night and**
**profits from this were reinvested in**
**improvements for the hall.**|
|---|---|---|
|Investment performance
against objectives|Para 1.41|**We feel that we achieved all of our**
**objectives in this reporting year and, if**
**anything, exceeded them.**
**The bonus of the defibrillator provided**
**by Odiham Parish Council was also an**
**additional asset for the community.**|
|Other||**Nil**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charities financial position at the**
**end of this reporting period is pleasing**
**as shown in the accounts.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves our held to mitigate the risk**
**involved should the hall need any major**
**and urgent structural work which would**
**enable it to stop functioning for a period**
**of time. Sufficient funds need to be**
**safeguarded for that purpose. As,**
**should this happen, the Hall would have**
**no income whilst the problem was**
**rectified.**|
|Amount of reserves held|Para 1.22|**£20,000**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Bookings are strong and people are**
**very keen to book the facility for a wide**
**variety of events and interests. Our**
**booking clientele are mainly within a 10**
**mile radius of the Hall but there are also**
**regular bookings from groups and**
**organisations from other parts of the**
**county. We are confident that we are in**
**a stable and upward trend with our**
**bookings.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**The principal source of funding is from**
**hire of the hall facility.**
**Secondary sources include:**
**(i)**
**Money raised by the**
**committee from events such**
**as our Christmas Fayre**
**(ii)**
**Ticket and bar takings from**
**music nights.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The policy of the Trustees is to reinvest**
**funds above our held reserves to**
**enhance and continually maintain the**
**fabric of the Hall for our clientele. This**
**has been an ongoing policy for the last**
**five years with many structural**
**improvements being made to the fabric**
**of the building. This includes new**
**emergency exit doors, replacement**
**windows, upgrading of the kitchen and**
**toilet facilities, and general maintenance**
**such as painting.**|
|A description of the principal
risks facing the charity|Para 1.46|**Any principal risk would be from outside**
**the control of the charity. For example**
**closure mandated by the government,**
**such as happened during COVID, or**
**unforeseen accidental damage to the**
**structure of the building which would**
**prevent an income from hiring the hall.**|
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected, provided they are**
**willing to stand, from existing**
**committee members. One Trustee is a**
**nominated representative of Odiham**
**Parish Council. North Warnborough is**
**part of the Odiham Ward.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Trustees and committee members are**
**all made aware and are collaborative in**
**the production of documents such as**
**NWVH Hall child protection**
**documentation; fire evacuation policies**
**etc., The Hall is let out to organizations,**
**clubs, individuals, and where**
**appropriate they will be required to**
**provide documentation, such as their**
**child protection policies. They will also**
**be made aware of documentation which**
**will highlight the Hall’s hire agreement**
**and evacuation policies.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Charity organisation is based on a**
**collaborative and democratic structure**
**with committee members (trustees)**
**having allocated responsibilities to**
**benefit the smooth and efficient running**
**of the Hall.**|
|Relationship with any
related parties|Para 1.51|**NWVH has good support from Odiham**
**Parish Council and, a nominated**
**councillor from said Council, currently**
**sits on the committee as a Trustee.**|
|Other||**Nil**|
## **Reference and Administrative details**
|Charity name|NORTH WARNBOROUGH VILLAGE HALL|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1206721|
|Charity’s principal address|North Warnborough Village Hall
Prior’s Corner
Dunleys Hill
North Warnborough
Hants RG29 1EA|
## **Names of the charity trustees who manage the charity**
|1
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17
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Jeane Doy|Chair/Facilities
Manager|07/09/23||
||Laura Mallett|Treasurer|01/04/25||
||Susan C Marsh|Bookings Manager|25/01/24||
||MaryTurrell|Minutes Secretary|19/10/23||
||Christine Allen|Alarm/Fire Checks|19/10/23||
||Leo Cornall|Odiham PC Rep|19/10/23||
||Gillian Stoneman||19/10/24||
||Richard Cooper|Website|07/09/23||
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Susan Caroline Marsh **Full name(s)** Jeane Patricia Doy **Position (eg Secretary,** Chair Bookings Manager **Chair, etc) Date** 9 December 2025 9 December 2025
Profit and Loss Report for NORTH WARNBOROUGH VILLAGE HALL For Period: 25/01/2024 to 31/03/2025 TURNOVER
|TURNOVER|||
|---|---|---|
||4000 General Sa|754.5|
||4001 Regular Hir27,431.00||
||4002 Event Hire|2,816.50|
||4902 Event Inco|1,119.82|
||4906 Bank Inter|98.34|
|Total:|32,220.16||
|LESS COST OF SALES:|||
||5000 General Pu|149.23|
||5003 Event cost|515.68|
|Total:||664.91|
|GROSS PROFIT:|31,555.25||
|LESS EXPENSES:|||
||6900 Miscellane|42.99|
||7102 Water Rate|937.36|
||7200 Electricity|834.19|
||7201 Gas|2,164.59|
||7302 Licences|609|
||7604 Administra|455.19|
||7605 Safety Cert|260.61|
||7800 Repairs an|8,940.69|
||7801 Cleaning|6,667.36|
||7803 Premises E|1,268.63|
||7851 Waste Disp|102.8|
||8204 Insurance|2,935.16|
|Total:|25,218.57||
|Proft Before Tax:||6,336.68|